Certification Letters are used to verify previous information about previous employment in written form. This letter is requested by an employee from the employer at the time of the new job search to verify that you did work for them in past and have the capacity to work in the new company.
There are different situations that require a certification letter, such as verifying previous employment work and verifying completion of the course by the student. Further, the other name of the certification letter is the confirmation letter, and this letter should be direct and concise. If you have to design a certification letter, then it is essential to choose the standard business format and keep it as specific as possible. This type of letter is good for official records and it is important to keep information explicit and clear.
Tips to Write a Certification Letter:
Certification letters should be clear and informative. The following are some tips that will help you to write a perfect certification letter:
Use Letterhead:
You should type this letter on professional letterhead. But if you do not have then there is no need to worry as you can write important details like the name of your organization, address of your organization, contact information, and personal email address at the top of your certification letter.
Add Formal Salutation:
Give double space before writing the current date, name of recipient, his/her job title, name, and address of the company. Start your letter with a formal salutation and use an appropriate prefix to address the recipient. Write a short subject line to give reference to the body of the letter such as “Letter of certification of employment for Angelina Jolly”.
Add Introductory Paragraph:
The introductory paragraph should contain exact information about your credentials and certifications. It is important to write the name of the employee, the date of employment, and his/her job responsibilities. For instance, “This is to certify that Angelina Jolly was employed by Gambro Bank from June 15, 2007, to July 15, 2013”.
Include the Reason for Writing:
The second paragraph should explain the authority of writing the letter. Write the reason for which you want to certify a certain person. Write the name of the sender from Gambro Bank to acknowledge who is writing this letter and why.
Carefully choose the font:
Be careful about the selection of font style and font points such as Arial, Times Roman or Calibri are professional fonts and the points should be 12. Proofread your letter more than twice before sending it. Because any logical and grammatical error will be a question, mark on your professionalism.
Add a Short Critique of Job Performance:
A short critique of the job performance of employees will look valuable for the future of employees. Be specific and describe good qualities as well as attributes of the employee that you have noticed during his/her job tenure. Focus on the most valuable contributions of the employee and write your personal opinion about him/her.
Avoid Negative Comments:
Avoid any negative comments and statements about employees as this can harm his/her career. It is inevitable for you to end your relationship on a good note for future meetings.
Say Thanks:
Say thanks for his/her time and end with formal closing such as “Sincerely”. Hit double space two times and type name to sign the certification letter for its authenticity.
Free Certification Letters:
Sample Letter #1 (Employment Certification Letter)
James Smith
678 Holden Streen
Metropolitan, IL 290
07 July 2022,
Dear Sir,
This letter is written to certify that John was an employee of our organization for the period of 2 years from January 5th 2020 to January 10th 2022.
In our organization, he was a general accountant. He is a very decent boy and performed all of his duties with full focus. He was responsible for designing and implement prices and he performed all of his duties with full honesty.
We had a great time in the presences of MR John, and we appreciate his efforts. I am confident that he will do a fantastic job wherever you put him in your organization.
Sincerely,
Joseph Berlin.
Sample Letter #2 (Ownership Certification Letter)
James Smith
678 Holden Street
Metropolitan, IL 290
07 July 2022,
To whom It may concern:
This Letter certifies that MR John has a stake of 30% in the sample organization, license number #986754, and a stake of 20% in J organization, license #45678.
These are both common stock and voting shares. This letter clearly certifies that MR John is also an owner of both organizations according to the number of shares they have in both organizations.
Sincerely,
Joseph Berlin.
Signature,
Sample Letter #3 (Visa Certification Letter)
07 July 2022,
Dear Sir or Madam,
This letter certifies that Mr. Joseph is our employee from August 05, 2010, as an electrical engineer. I am confirming that his annual salary is equivalent to $ 200,000.
I am aware that MR Joseph is applying for a tourist visa to the United States. He had shared this with us, and we have no objection to his five monthly visits. Our organization has granted him leave from July 05, 2022, to November 05. 2022.
Feel free to contact us if you have any further queries.
Sincerely,
James Berlin
Regional Director
J Ornganization PVT
Signature,
Sample Letter #4 (Residency Certification Letter)
07 July 2022,
Dear Superintendent Mr. James,
I am writing this letter to certify that I Joseph Berlin currently reside at house #5 street 10 Texas. I am present at this address for 10 years since January 05, 2012.
I Joseph Berlin certify that this information is accurate and I know that if this information will be found wrong, then I will be penalized under the law of the state.
Sincerely,
Joseph Berlin
Signature,
Sample Letter #5 (Certification Letter of Knowing a Person)
07 July 2022,
To whom It may concern:
I have written this letter to certify that I have known Mr. John for the last five years. It’s a long time to know someone deeply. He has never failed to impress me with his skills, abilities, and dedication. Mr. John started as a secretary and performed all the tasks with complete focus, attention, and commitment. However, he was a great asset to our organization.
He has a lot of potential and passion for the work. His positive energy, potential, and managing skills have inspired everyone in our organization.
He has been an excellent employee of our organization, and we had a great time with him. I am pretty sure that he will add more value to any organization where he will start a new position. I am strongly recommending MR John because he is a loyal and dedicated person.
If you have any further questions about MR John, then contact me at # 971-2354-99
Thank You for your consideration,Sincerely,
Your Name
Position,
Organization Name
Sample Letter #6 (Human Subjects Training Certification Letter)
07 July 2022,
To whom It may concern:
To fulfill the requiring education on the protection of human subjects, the University of California certifies that the key personnel listed below are the people involved with human subjects. They have completed this educational program at the University of California.
This program includes training on the responsibilities of research investigators, ethical principles, and federal regulations to make the learners professional in their skills. It is necessary to have all the knowledge about a field in which you are skilled.
Key Personnel:
If you need further information, then you can contact us.
Sincerely,
Principal Investigator Signature
Instituitinal Signatures
Sample Letter #7 (Diploma Certification Letter)
To,
John Smith
13, Southern Apartments
California
Date ()
From,
Steve James
Managing Director
sample Institute of Management
California
Subjects: Diploma Certification Letter
Dear John,
I am very glad to give you this certification letter for the completion of your diploma in marketing management. We are grateful and thankful to you for being a part of this program. I am very impressed with your punctuality and the performance that you have shown.
Come office and collect your mark sheet anytime whenever you are free. I wish that this course could help you in achieving your future goals.
Wish you all the best.
Sincerely,
Your Name
Sample Letter #8 (Service Certification Letter)
07 July 2022,
To whom it may concern:
I have written this letter to certify that Mr. John was employed from 04 July 2022 to 06 July 2022 to provide their services in our organization (organization name) to perform a specific task under certain terms and conditions. He performed all of his tasks with full honesty and focus. I am happy to have his services and will strongly recommend his services (add the name of services).
For further queries, you can contact us.
Regards,
Your Name
Position,
Signature
Sample Letter #9 (Enrollment Certification Letter)
07 July 2022,
Dear John,
This letter certifies that you are enrolled in the program (program name) of our college (college name) for which you applied earlier. We are offering a 50% discount to you after seeing your previous performance.
Congratulations to you and your family. We are happy to have you on board. Soon you will have the information about your classes.
For any further queries, you can contact us.
Regards,
Your Name
Designation,
Institute Name,
Signature
Sample Letter #10 (Enrollment Certification Letter)
07 July 2022,
To whom it may concern:
This letter certifies that MR/ Mrs (name) was employed in our company (add company name here) Since () up to present.
Mr/Mrs (name) was a great employee and we are proud of him/her performance. He/she performs all the tasks with full attention, focus, and diligence. We had a great time with him/her. We’re confident that where he/she will go that company will be happy and reach at the heights of success.
Thank You Very Much.
For further queries, you can contact us.
Regards,
Your Name
Designation,
Company Name
Signature
