Sample Invitation Letter for an Instructor for Training Event

In order to invite or ask an instructor to join a training event and teach the participants about the training, the organizer is required to ask or send a formal request letter to the instructor and find out if he has time to spare for the event or not. This is done with the invitation letter for an instructor for training event.

Brief Description of Invitation Letter for an Instructor for Training Event:

There are many things that you should take care while writing this invitation letter for the instructor. For example, you need to explain the training event very clearly to the instructor so that when he reads the invitation letter, he can understand what kind of teaching role he will have in the event and how he is asked to train the participants. This will not only give him an idea about the training event but will also help him to prepare for the event in advance. Another important thing that you should mention in this letter is the detail of the training event including the type of the training, duration, location, time and number of participants who will attend the training. If it’s important, you should also include the details of training equipment i.e. machines for the convenience of the trainer.

Sample Invitation Letter for an Instructor for Training Event


Mr. Timothy L. Parker

Head of design and engineering program

Volkswagen Motors International


Date: 7 August 2015

Subject: formal invitation to attend training event


Dear Mr. Parker,

It is an absolute pleasure to speak with such a remarkable person who has been nothing but the perfect and very kind mentor to me during my job at the Michigan station and due to your kind behavior, when I was asked by the management to find a good instructor who understands and has worked with V6 engine for years, it was only your name that popped in my head and I instantly said it out loud. It was a surprise for me to observe that there are more admirers of your work and efforts in this company than I expected and thus, when I said I want to invite you to join our team in this training session and lead the development program, I was given the task to invite you.

As you know our company has developed new V6 turbo charger 4.6Litre petrol engine and quite frankly, it’s a little scary for all of us. We have worked with the same engine but it wasn’t equipped with turbo charger technology and it wasn’t this big either. This is the reason that we have arranged for this training program to understand the basics and working of this engine before we put our hands on it and might do something wrong. And, who else is there to train us about this engine besides the person who was actually the lead designer in the development and prototype process.

I hope you will consider this humble request and arrange for some time from your busy schedule to visit us here in Tahoe and help us understand this new technology with your supervision and coordination. Besides this letter, I will also call you and let you know about the finalized schedule of the training event.

Yours sincerely

Jeremiah Oliver