Sample house construction completion report letter

House Construction Completion Report Letter Sample

Generally speaking, when a construction project completes, the owner of the project wants the contractor to ensure all the work is done and there is nothing pending. It’s possible that the contractor thought the work is completed but still, there is something pending. This is why the clients ask the contractor to issue a house construction completion report letter. When we talk about the construction of a house, the same rule applies here. As soon as the work is done, the contractor does the inspection himself or hires a third-party inspector who checks the entire property and creates a report of work completion.

Importance of House Construction Completion Report Letter:

During the construction of a house, there are hundreds of tasks and assignments that should be completed. Before the work starts, the contractor signs an agreement with the client where the details of the project are added. This same agreement also includes the criteria for completion of each part of the house i.e. the bathroom will have tiles, shower curtains will be installed, the kitchen will have installed microwave and refrigerator while the rooms will have painted ceiling and fans and lights should be working properly.

In the absence of a house construction completion report letter, the owner might find something unfinished inside or outside the house, and once their shift their stuff inside the house, it’s not easy to do repairing work in presence of residents and furniture and other stuff. To ensure the contractor has finished all the work according to the plans and there is nothing unfinished, a completion report is issued. The inspector can either complete his own report with the findings or the client can give him certain criteria to mark a task completed/finished. The inspector then checks the property against the given criteria and if there is any change or discrepancy, he mentions it in the report and presents it to the contractor and the client.

Key Elements to include in House Construction Completion Report Letter:

  • Name of the client
  • Details of the property
  • Name and other details of the contractor
  • Name and contact information of the inspector
  • Date of conducting the inspection
  • Short description of the property as seen by the inspector
  • Individual parts and portions of the house discussed briefly
  • Statement of completion or unfinished task
  • Overall results and conclusion at the end


Sample House Construction Completion Report Letter

Bryan McKenzie
House# 73, 5th Street
Floyd Suburban Area
Washington DC


Date: 17th December, 2021


Subject: House construction completion report


Dear Mr. Bryan,

I hope you are doing well. This is Adam Williams; project manager and construction supervisor. I am writing this letter to inform you that initial and final inspection of your house is completed after construction and all the details can be seen below.


The house we are referring to is a double story villa with 2300 square foot covering area and it’s located here in Floyd Suburban Area of Washington DC. Joseph and Co Construction Company was responsible for the construction and 3 days ago they informed me that the construction is completed and it’s time for the final inspection.


I conducted the inspection on 15th December, 2021. The weather was almost clear with few clouds but overall there was good sunshine. I started the inspection from outside and then moved inside. Outside of the house, I checked the pool, garage, pantry area, garden and the patio along with the front and backyard. Everything seemed to be according to the plans and the final details were according to the finalization report of the contractor.


Inside the house, I felt a certain smell that was coming from the entrance corridor. I asked the contractor on site about it and he said that the front wall is freshly painted about 3 days ago and they have used a special chemical to dry the wall quicker than usual. Because there is not enough sunlight due to winter season, they had to use the chemical. The smell will go away in next 5-10 days.


All the rooms are cleaned very well and there is no rubbish in the corners or inside the window frames. Bathrooms are all cleaned very well with the drain cleaner and kitchen sink was also washed with the same cleaner to get rid of debris. All the hardwood floors are polished with varnish about a week ago and floors appeared to be squeaky clean.


I checked for water leakage, seepage and moisture in the basement but could found any. Overall the construction is very good and the contractor especially took care of cleaning after the work was done. Electrical system is working perfectly as well the plumbing system. There was a problem with the garage door when it was opened from inside but upon checking, it turned out to be a broken wire inside the panel.


Lastly, I would recommend you to wait for at least 1 week or 10 days before moving into the new house so the vapors and paint fumes are completely gone. There is nothing dangerous and if you want, you can move to the house tomorrow but it would suggest waiting for a while.




Frank Medallion

Evaluator and Inspector

Delta Inspection Agency

Sample Civil Construction Letter

Civil construction is the designing, building, and maintaining of large physical structures that includes roads, bridges, dams, and buildings. In cases such as these you are required to hire an engineer, who will oversee the whole project for beginning till the end. Each phase of such projects is pre-calculated and laid out, which is laid down by the engineer. As this is a huge project, one of the most important aspects of running such a project is cost consideration. You must know and understand the overall cost, as it will help you manage and plan out your steps according to the financial resources available. This is a crucial and important step because overspending in the beginning can end up cutting the project incomplete and short.

How to write a Civil Construction Letter?

When you sign a contract agreement with any construction company, your requirements and specific services are to be fulfilled by them. You must specify these agreements in the agreement signed, and all the payment terms are to be discusses beforehand. Once all the guidelines are determined, and each task is discussed in detail, the next step is to get permission by the government. If you have hired a construction company they will be the ones writing a civil consideration letter, but in other cases you will have to write a letter explaining all the details, without making it too long. A civil consideration letter is addressed to the government construction sector, and you need approval before you start to build anything. It is best to be prepared, and make sure you have well researched your project, and no illegal activities are involved. Every step must be taken by the book, so when they see your track record, getting permission gets easy.

Civil Construction Letter Guidelines

The concrete work that takes place in the consideration of any major highway, or where bridges and off ramps, must be built in order to get over passes or turn off to get people to their intended destination. Road construction is generally a quiet involved process, once you have considered all the logistics of it. All the material has to be delivered on time, and you also need people to hand the entire work load. As skilled labor is always in short supply, when you hire a contractor, you must make sure they are using an experienced workforce. As each project often have specific requirements of its own, which either presents a challenge or an opportunity for the team working on the project. So you must choose the right firm that understands you, and makes sure there are no communication gaps, that can lead to issues. An experienced firm will always be more qualified, and will be able to guide you when problems arise. Pick a team of people that understand the project well, preferably people who have helped in designing the project, and worked on it. Your team is the most important, as they will pick up the project and help you finish it according to plan.

Sample Civil Construction Letter

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Resume Cover letter for Civil Construction Jobs

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