33 Free Notarized Letters & Templates

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If you have bought or sold something in the past, you might have heard of getting the transfer letter or authority letter notarized. What it means is that when there is an important document under discussion with signatures from various parties, it’s essential to ask someone to check the identities of each party signing the agreement or contract and make sure they are legitimate. The person who checks the identities and other documents and puts his signature on the letter that all involved parties are real is known as notary public. It’s important to note that a notary public not only checks the legitimacy of identities of all parties involved in signing a contract but he is also responsible to make sure that signers sign the contract with their free will. He is responsible to make sure to check if the signers understand what’s written in the document and to make sure that they are not under influence of any kind which can make them incapable of making the right decision.

Uses and Importance of Notarized Letters:

Many people have the misunderstanding of a notary public as the person who only needs to check for sources of identification before 2 or 3 individuals can sign a contract but as discussed above, there is more to that. Yes, the part where you go to a notary public, ask him to witness the signature of an agreement after verifying the persons signing the agreement are legitimate is true but that’s not it. You need to understand that when a letter or document is notarized, the responsibility falls on the shoulders of notary public. In case anything goes wrong, either party has the legal right to sue the notary public for not doing his job correctly.

This is the reason that notary public take more time to each factor involved in notarizing a letter or document. An important element to keep in mind is that a notary public can only notarize a document that is signed in front of him. This means you need to take unsigned letter to his desk and once he checks your identities and allows you to sign, only then you can put your signature on the letter or agreement of any kind. Keep in mind that getting a letter notarized is not free and you might need to give some fee to the notary public. These charges of notarizing a letter depend on each state and country but usually they can be anywhere in between $50 to $100.

When a document is required for any legal reason, it’s important to proof its authenticity. When you present a sworn statement from a third party in court in any case, the court can’t just assume it’s authenticated and the statement wasn’t taken under pressure but they need some kind of proof to check if it’s real. If such a statement was given in front of a notary public officer and he notarized the statement, court will allow it’s submission as a legal proof from either side. In order to save time in legal hearings, courts usually require all the documents to be notarized before submission in the court.

Free Notarized Letter Templates

Here are 30+ Free Notarized Letter Templates to assist you in preparing your own Notarized Letter.

Notarized Letter Template 01

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Notarized Letter Template 02

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Notarized Letter Template 03

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Notarized Letter Template 04

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Notarized Letter Template 05

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Notarized Letter Template 06

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Notarized Letter Template 07

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Notarized Letter Template 08

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Notarized Letter Template 09

 

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Notarized Letter Template 10

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Notarized Letter Template 12

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Notarized Letter Template 13

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Notarized Letter Template 14

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Notarized Letter Template 15

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Notarized Letter Template 16

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Notarized Letter Template 17

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Notarized Letter Template 18

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Notarized Letter Template 19

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Notarized Letter Template 20

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Notarized Letter Template 22

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Notarized Letter Template 23

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Notarized Letter Template 24

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Notarized Letter Template 25

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Notarized Letter Template 26

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Notarized Letter Template 27

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Notarized Letter Template 28

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Notarized Letter Template 29

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Notarized Letter Template 30

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Notarized Letter Template 31

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Key Elements of a Notarized Letter:

Visiting a Notary Officer:

Perhaps this is very obvious but still the first step of getting a letter notarized is to visit a notary public officer in his officer. If you have done this before, you will surely know a notary public and if it’s your first time, you can ask for recommendations from your friends or coworkers.

Providing Proof of Your Identity:

In order to ask the notary public to notarize your letter, first you need to provide any source of identification so he can make sure that it’s actually who you are claiming to be. This can be done with a social security card or a valid driving license or even with your passport. In simple words, any legal document that can proof your identity is valid for notary public officers.

Letting the Notary Public do his Work:

As soon you provide documents for your identity, the notary public will start his work. He will make sure the documents are real and not expired or anything and then he will ask you some questions. These are very simple statements that he needs to hear from you such as if you are willing to sign the document or if someone is somehow forcing you to sign the document or something like if you are under influence of any drug or alcohol. Once you answer these questions, it’s time for the next step.

Signing the Letter or Agreement:

As soon the notary public has verified you documents and he checks that the document is not signed previously, he will ask you to sign the agreement or letter. If there is more than party involved in signing the letter or agreement, the notary public will ask each of them to sign the letter in front of him.

Ask the Notary Officer to Notarized the Letter:

As soon the document is signed by all the involved parties, it’s time for the notary public to take one last look at the letter to check for any errors or mistakes and then he will notarize it by putting his signature with stamp or seal on it.