Sample Marketing Letters Feature Image

Sample Marketing Letters

This is an official document that is sent by companies or businesses to individuals as a means of advertisement either for a new product or for an existing one. Companies also send this letter to general markets where this letter acts as an introduction to that company’s product. Sample Marketing Letters help the company and the marketer to build a professional relationship.

 

This document is mainly written on the company’s letterhead. Research shows that a letter written on company letterhead is proved more effective as compared to a simple common letter. Unlike older times, now people always search for a unique way to introduce their product in the general market and to the common consumer. Using marketing letters, the companies can achieve this goal by using a different method. This way it’s very easy to reach every person in the selected population.

Purpose:

Generally, this letter contains a statement in which the company addresses the reader and refers to one of his daily life problems. After that introduce the product as a solution to that problem. Mostly the receiver understands very quickly that this letter is a way of advertising. He assumes it same as the other publicity stunt. Therefore, it’s very important that you capture the mind of the reader at the very start. So, say such a thing that makes him curious and forces him to read the entire letter.

 

Although people don’t respond to this letter that effectively. But in the past few years, research shows that this way of advertising is proved very effective as compared to other publicity processes. Only a few people know that you can’t sell something through this type of letter. The key essence of sample marketing letters is to convince the reader to see a demonstration of the product you are selling.

 

This way when he agrees to that, you have pretty good chances that your sales team will convince him to buy that product. Many companies send out a marketing letter that is so long, and no one agrees to entirely read it. That’s why you should keep it short. You should give the sales pitch so that reader doesn’t have to read the entire letter just to know about the product or service you are offering.

 

General Guidelines to Write a Marketing Letter:

 

  • The first thing you should know is how you should write this letter. While writing it imagine yourself as the actual reader who will receive and read it. In this way, you will write what the reader needs to read.
  • Always use an official company letterhead to write these types of letters. This is a more effective way to leave a better image in the reader’s mind.
  • Start the letter with a short but precise introduction of yourself and your company. This is the first thing that the reader will see so you should make it short and interesting.
  • After that in the first paragraph, tell everything about the product or services you are offering. Keep the reader stick with the letter by offering him special discounts that he will receive if he buys the product in the next 24 hours or 1 week.
  • In the second paragraph, you should discuss the benefits of the product. Write about your offers and the advantages it has over a similar product available in the market. Here you also describe the advantages he will have in the future if he agrees to buy the product and how the company will serve him in the long-term relationship.
  • It’s important that you make it short and easy to read and avoid using difficult and big words. Because when the letter will appear very hard to analyze, the reader will lose interest in it and throw it in the trash.
  • In the end, write a few lines about the characteristics that your product possesses. Write the qualities it has that one can’t find in the products of other manufacturers.
  • Close the letter with a proper greeting like “Regards” or something like that.

Free Sample Marketing Letters:

 

Sample Letter #1 (Marketing Letter For a New Business)

1st August 2022

Dear Friends:

 

We are happy to announce the opening of the Club KPC in the JK Mall next to CK Multinationals on 15 August 2022 and welcome you all. We will have many means to keep you all entertain and engage. We are confident that once you step into our club, you will have each and everything that you need. It will be a great pleasure for us to have you on board for the opening ceremony.

 

There will be a 50% discount on all the items on 15 August 2022. So don’t miss this golden chance and reach Building #5 JK Mall, street #8 London at 06:00 PM.

 

Best Regards,

 

Your Name

 

Designation

Sample Letter #2 (Marketing Proposal Letter)

 

1st August 2022

Dear Mr. John,

 

 

We would like to congratulate you on starting a learning institute in society. This is a great idea to spread education and earn the money. You should also think about the marketing of your institute so that you can make your institute famous to the public. In this way, more and more students will take admitted to your institute.

 

To make it a five-star institute, you need to trust Star Marketing Agency. We ensure that your services will be known far. We use different ways to promote and to do advertisement of the new business so they can reach the heights of success in a short time. We offer different modes of marketing such as radio, TV, billboards, and social media accounts according to the requirement of the clients.

 

Give us a chance to make you a successful institute.

 

Best Regards,

 

Name of Agency,

 

Contact Number

Sample Letter #3 (Product Marketing Letter)

 

1st August 2022

 

Subject: Why KJ Soap should be your cleaning partner?

 

Dear Customers,

 

Most parents have to take their kids to the hospital after a good, playful day. As we all know, the Bactria causing germs are everywhere. Children being children have no knowledge of bacteria and dirt. They play everywhere and with everything they like. Touching contaminated surfaces make them ill and their skin rough.

 

If you have ever used our products, then you will admit the fact that they are the best. Our soap kills 99% of bacteria, keeps your child protected, leaves a good fragrance, and makes the skin smooth. You can buy our products from all the stores.

Sincerely,

 

Your Name

Designation

Sample Letter #4 (Insurance Marketing Letter)

 

1st August 2022

 

Dear Sir,

 

We feel that it is our duty to keep you safe. Climate changes and natural disasters can impact your business badly. With the help of our services, you can reduce your loss by insuring your life, business, and assets. We are reliable and secure. There are many companies that provide similar services but it took them a lot of time to respond to their clients. We will provide all of our services timely, and will take care of everything perfectly.

 

Insuring yourself, your business and the property is the best decision. This decision will make you feel confident and secure.

 

Ensures yourself, your business, and your property today with us to live a fearless life.

 

Thanking You,

Your Name

Sample Letter #5 (Discount Marketing Letter)

 

1st August 2022

 

Dear Mr. John,

 

Everyone likes saving. We all love going to the stores that provide discounts to the customers. Nowadays everything is very expensive, and it is no less than a blessing to get something at a discount. So here we are providing you with a 25% discount on all eatables available in our superstore. Hurry up..! And grab this chance to buy all of your favorite eatables under one roof.

 

This discount is available only for the discount card holders. If a cardholder person has 10,000 or above points, then he will be eligible to enjoy this discount. If you are the one, then quickly reach the nearest KK Super Store.

 

Sincerely,

 

Your Name

 

Designation

 

Signature

Sample Retirement Letter Feature Image

Sample Retirement Letters

If we explain retirement, it’s the disposal of a fixed asset when its useful life is completed. But in our general life, when a person reaches the age of 60-65, he stops working and ends his employment career. In many countries, the ideal age of getting retirement is 65 but many people choose to retire early or later than age according to their financial needs and health issues. As long as a person is working, he earns money for his living expenses. Sample Retirement letters help you to inform your retirement to the management. So the company can hire a new person for the specific position.

Once a person is retired, means he is no longer going to get any salary or payment from anywhere. So as a person starts his career, he also plans his retirement and saves some money in form of a retirement fund. After his retirement, he gets money from his pension plan, retirement fund, and social security and from the savings account.

Importance of Retirement Letters:

Informing your employer about your retirement is a standard procedure. It starts when you write a retirement letter to your superior. It’s an official and very formal letter and only exists in the office or business world. Employers deal with this kind of letter on a regular basis. This letter may state that you are retiring early or on time as you were supposed to.

When you write this letter, you actually request your employer to start your retirement process. It involves getting you an assistant who will assist you and learn from you in his or her training period. This is an essential step to make sure that you transfer your duties in full to the new employee who is going to work in your position. After that, the company arranges cash finances to give you your retirement fund that your office is deducting since you started your job in the company. According to your designation, the retirement fund may vary from $50,000 to $1000000. The employer also starts the process of your pension which you will get until the day you die. This pension is also directly related to your salary figure like the higher the salary was more the pension will be.

General Guidelines to Write a Retirement Letter:

  • This is strictly a formal letter so you shouldn’t handwrite it but type it or compose it on the computer. It would be much better if you use the company letterhead too.
  • You are working in the company for so long so you do know who your department head is. If he is the one whom you address in the letter or should you write the letter to the central HR department? Once you have figured that out, but the addressee’s name, designation, and department name on the letter.
  • Start the letter with a proper and respectful salutation like “Dear sir”. After that write the full name of the person you are writing to.
  • There is no need to make it too long or discuss things that are not relevant. Keep it short and concise and come to the point at the very beginning of the letter.
  • State the reasons you are retiring such as health problems, family issues, or if you have decided to start your own business.
  • Provide a little history of your employment and work with the company. Write the benefits it achieved because of your hard work and skills.
  • After that make a request to start the retirement process as soon as possible so that you don’t have to stick around for a long time.
  • Finish the letter by stating that you really enjoyed your time in the company and your superiors were really supportive of you. In the end, put your full name and signature by hand and close the letter.

Free Sample Retirement Letters:

Sample Letter #1 (Retirement Letter)

James Smith

House #5, Street #6

London

 

1 September 2022,

 

John Stiff

President of ABC Manufacturing

Street #13 London

 

Dear Mr. John,

 

This letter is written to serve as an official notice of my retirement from ABC Manufacturing effective from September 1, 2022.

 

My time with your company was very good, and I am thankful to have me on board. I have worked in the manufacturing division for the last 20 years and it is a very good experience. I had a great time with all of my team members.

 

This was not an easy decision but the reason behind this decision is my wife and I have found a small home in California where we both will spend the rest of our days. That’s why I am informing you that I will not be able to contribute to the company anymore.

 

ABC Manufacturing will always have a great place in my heart and I will always keep you all remember.

 

Thank you for the opportunity and best of luck for the future.

 

Sincerely,

 

Your Name

Sample Letter #2 (Retirement Letter)

 

James Smith

House #5, Street #6

London

 

1 September 2022,

 

John Stiff

President of ABC Manufacturing

Street #13 London

 

Dear Mr. John,

 

I have written this letter to inform you about my last day at work at ABC organization will be September 01, 2022. On that day I will leave the organization and will be retired. I want to spend 20 years in your organization but now I want to spend the remaining days of my life with my family.

 

I am very excited about my retirement and would like to say thank you for the opportunities that I have experienced. I have enjoyed my whole period of employment with all my team members. I will miss you, my colleagues, and my co-workers.

 

I want to work till my retirement date and will be happy to help you make an easy and smooth transition.

 

For further queries just contact me.

 

Thank You,

 

Sincerely,

 

Your Name

Sample Letter #3 (Retirement Letter)

 

James Smith

House #5, Street #6

London

 

1 September 2022,

 

John Stiff

President of XYZ Manufacturing

Street #13 London

 

Dear Mr. John,

 

I have written this letter to officially inform you about my retirement. The day has arrived and I will be officially retiring from XYZ Organization on August 01, 2022.

 

I know it will be a great surprise for you. The past 20 years were very excellent, and I had a great time in your organization. Leaving this organization is a painful thing for me. But my wife is sick and I am also aged. I cannot provide my services. I want to spend the remaining days of my life with my beloved wife.

 

I will always be grateful for all the opportunities that I have experienced in your organization.

 

Yours Truly,

 

Your Name

Sample Letter #4 (Retirement Letter)

John Stiff

House #5, Street #7

London

 

1 September 2022,

 

Watson Willaim

President of CFG Manufacturing

Street #13 London

 

Dear Mr. Watson,

 

I want to announce my retirement from the CFG organization I will be retired on September 01, 2022. I have spent 20 years of my life in your organization.

 

I am very grateful to work in your organization with some wonderful and talented colleagues. I had a great time in your organization. It is a painful period for me to leave this organization. I have devoted a great period of my life to the betterment of this organization. It was a great time, and I enjoyed it a lot. But now I am aged and cannot provide my services to the organization.

 

I want to spend the rest of my life with my family and friends.

 

If you have any further queries, then contact me.

 

Sincerely,

 

Your Name.

Sample Letter #5 (Retirement Letter)

 

John Stiff

House #5, Street #7

London

 

1 September 2022,

 

William James

President of XYZ Organization

Street #13 London

 

Dear Mr. William,

 

I am writing this letter to inform you about my upcoming retirement from the position of IT Manager at XYZ Organization. Considering my notice of two months, my last day will be 30 September 2022.

 

I am very thankful to you and everyone at XYZ Organization for the opportunities and support. I have given 20 years of my life to your organization and it was a very pleasant experience to work in a fully professional environment.

 

Let me know if there is something that I can do for you to transition easily. If you need any kind of support in the future, then just let me know, and will be there to help you out.

 

Thank you once again for all the opportunities and wish you the best of luck in the future.

 

Sincerely,

 

Your Name

Certification Letters Feature Image

Sample Certification Letters

Certification Letters are used to verify previous information about previous employment in written form. This letter is requested by an employee from the employer at the time of the new job search to verify that you did work for them in past and have the capacity to work in the new company.

There are different situations that require a certification letter, such as verifying previous employment work and verifying completion of the course by the student. Further, the other name of the certification letter is the confirmation letter, and this letter should be direct and concise. If you have to design a certification letter, then it is essential to choose the standard business format and keep it as specific as possible. This type of letter is good for official records and it is important to keep information explicit and clear.

Tips to Write a Certification Letter:

Certification letters should be clear and informative. The following are some tips that will help you to write a perfect certification letter:

Use Letterhead:

You should type this letter on professional letterhead. But if you do not have then there is no need to worry as you can write important details like the name of your organization, address of your organization, contact information, and personal email address at the top of your certification letter.

Add Formal Salutation:

Give double space before writing the current date, name of recipient, his/her job title, name, and address of the company. Start your letter with a formal salutation and use an appropriate prefix to address the recipient. Write a short subject line to give reference to the body of the letter such as “Letter of certification of employment for Angelina Jolly”.

Add Introductory Paragraph:

The introductory paragraph should contain exact information about your credentials and certifications. It is important to write the name of the employee, the date of employment, and his/her job responsibilities. For instance, “This is to certify that Angelina Jolly was employed by Gambro Bank from June 15, 2007, to July 15, 2013”.

Include the Reason for Writing:

The second paragraph should explain the authority of writing the letter. Write the reason for which you want to certify a certain person. Write the name of the sender from Gambro Bank to acknowledge who is writing this letter and why.

Carefully choose the font:

Be careful about the selection of font style and font points such as Arial, Times Roman or Calibri are professional fonts and the points should be 12. Proofread your letter more than twice before sending it. Because any logical and grammatical error will be a question, mark on your professionalism.

Add a Short Critique of Job Performance:

A short critique of the job performance of employees will look valuable for the future of employees. Be specific and describe good qualities as well as attributes of the employee that you have noticed during his/her job tenure. Focus on the most valuable contributions of the employee and write your personal opinion about him/her.

Avoid Negative Comments:

Avoid any negative comments and statements about employees as this can harm his/her career. It is inevitable for you to end your relationship on a good note for future meetings.

Say Thanks:

Say thanks for his/her time and end with formal closing such as “Sincerely”. Hit double space two times and type name to sign the certification letter for its authenticity.

Free Certification Letters:

Sample Letter #1 (Employment Certification Letter)

James Smith

678 Holden Streen

Metropolitan, IL 290

07 July 2022,

Dear Sir,

This letter is written to certify that John was an employee of our organization for the period of 2 years from January 5th 2020 to January 10th 2022.

In our organization, he was a general accountant. He is a very decent boy and performed all of his duties with full focus. He was responsible for designing and implement prices and he performed all of his duties with full honesty.

We had a great time in the presences of MR John, and we appreciate his efforts. I am confident that he will do a fantastic job wherever you put him in your organization.

 

Sincerely,

Joseph Berlin.

Sample Letter #2 (Ownership Certification Letter)

James Smith
678 Holden Street
Metropolitan, IL 290
07 July 2022,

 

To whom It may concern:

This Letter certifies that MR John has a stake of 30% in the sample organization, license number #986754, and a stake of 20% in J organization, license #45678.

These are both common stock and voting shares. This letter clearly certifies that MR John is also an owner of both organizations according to the number of shares they have in both organizations.

 

Sincerely,
Joseph Berlin.
Signature,

Sample Letter #3 (Visa Certification Letter)

07 July 2022,

 

Dear Sir or Madam,

This letter certifies that Mr. Joseph is our employee from August 05, 2010, as an electrical engineer. I am confirming that his annual salary is equivalent to $ 200,000.

I am aware that MR Joseph is applying for a tourist visa to the United States. He had shared this with us, and we have no objection to his five monthly visits. Our organization has granted him leave from July 05, 2022, to November 05. 2022.

Feel free to contact us if you have any further queries.

 

Sincerely,

James Berlin

Regional Director

J Ornganization PVT

Signature,

Sample Letter #4 (Residency Certification Letter)

07 July 2022,

 

Dear Superintendent Mr. James,

I am writing this letter to certify that I Joseph Berlin currently reside at house #5 street 10 Texas. I am present at this address for 10 years since January 05, 2012.

I Joseph Berlin certify that this information is accurate and I know that if this information will be found wrong, then I will be penalized under the law of the state.

Sincerely,

 

Joseph Berlin
Signature,

Sample Letter #5 (Certification Letter of Knowing a Person)

07 July 2022,

 

To whom It may concern:

I have written this letter to certify that I have known Mr. John for the last five years. It’s a long time to know someone deeply. He has never failed to impress me with his skills, abilities, and dedication. Mr. John started as a secretary and performed all the tasks with complete focus, attention, and commitment. However, he was a great asset to our organization.

He has a lot of potential and passion for the work. His positive energy, potential, and managing skills have inspired everyone in our organization.

He has been an excellent employee of our organization, and we had a great time with him. I am pretty sure that he will add more value to any organization where he will start a new position. I am strongly recommending MR John because he is a loyal and dedicated person.
If you have any further questions about MR John, then contact me at # 971-2354-99
Thank You for your consideration,

Sincerely,

 

Your Name
Position,
Organization Name

 

Sample Letter #6 (Human Subjects Training Certification Letter)

07 July 2022,

 

To whom It may concern:

 

To fulfill the requiring education on the protection of human subjects, the University of California certifies that the key personnel listed below are the people involved with human subjects. They have completed this educational program at the University of California.

 

This program includes training on the responsibilities of research investigators, ethical principles, and federal regulations to make the learners professional in their skills. It is necessary to have all the knowledge about a field in which you are skilled.
Key Personnel:

 

 

If you need further information, then you can contact us.

 

Sincerely,

 

 

Principal Investigator Signature

Instituitinal Signatures

 

Sample Letter #7 (Diploma Certification Letter)

To,
John Smith
13, Southern Apartments
California

 

Date ()

 

From,
Steve James
Managing Director
sample Institute of Management
California

 

Subjects: Diploma Certification Letter

 

Dear John,

 

I am very glad to give you this certification letter for the completion of your diploma in marketing management. We are grateful and thankful to you for being a part of this program. I am very impressed with your punctuality and the performance that you have shown.

 

Come office and collect your mark sheet anytime whenever you are free. I wish that this course could help you in achieving your future goals.

 

 

Wish you all the best.

 

 

Sincerely,

Your Name

Sample Letter #8 (Service Certification Letter)

07 July 2022,

 

 

To whom it may concern:

 

 

I have written this letter to certify that Mr. John was employed from 04 July 2022 to 06 July 2022 to provide their services in our organization (organization name) to perform a specific task under certain terms and conditions. He performed all of his tasks with full honesty and focus. I am happy to have his services and will strongly recommend his services (add the name of services).

 

 

For further queries, you can contact us.

 

 

Regards,

 

 

Your Name
Position,
Signature

Sample Letter #9 (Enrollment Certification Letter)

07 July 2022,

 

Dear John,

 

This letter certifies that you are enrolled in the program (program name) of our college (college name) for which you applied earlier. We are offering a 50% discount to you after seeing your previous performance.

 

Congratulations to you and your family. We are happy to have you on board. Soon you will have the information about your classes.

 

For any further queries, you can contact us.

 

Regards,

 

 

Your Name
Designation,
Institute Name,
Signature

 

Sample Letter #10 (Enrollment Certification Letter)

07 July 2022,

 

To whom it may concern:

 

This letter certifies that MR/ Mrs (name) was employed in our company (add company name here) Since () up to present.

 

Mr/Mrs (name) was a great employee and we are proud of him/her performance. He/she performs all the tasks with full attention, focus, and diligence. We had a great time with him/her. We’re confident that where he/she will go that company will be happy and reach at the heights of success.

 

Thank You Very Much.

 

For further queries, you can contact us.

 

Regards,

 

 

Your Name
Designation,
Company Name
Signature