request letter for salary certificate

Sample Request Letter for Salary Certificate

There are many occasions and situations where an individual is asked to provide proof of his income or salary. For a business owner, providing his income statement is not a problem because he is running a business so he surely has all the paper work in order. On the other hand, a person who is earning monthly salary has a lot to deal with before he can get his income statement. If an individual needs his or her salary certificate, that individual is required to write a formal letter to his employer or HR department requesting the salary slip for a previous month. Request letter for salary certificate is used for this purpose and it is exactly what the name suggests; a formal request to get salary statement for a particular purpose.

Important uses of Request Letter for Salary Certificate:

Salary certificate is one of the important official documents that are used in professional careers. The first example of using a salary certificate is when you apply for a loan to the bank or a loan company. Hundreds of individuals apply for loan i.e. house loan, automotive loan, student loan and business loan on daily basis but the bank doesn’t approve all the requests. Instead, they go through each applicant and see if he will be able to pay back the loan on time. When an employed person applies for loan, the only way to understand his financial strength is to see his monthly income i.e. salary statement.

Another very common scenario to use a salary certificate is when you apply for a job and you ask for a certain salary figure i.e. 50% more than your current salary. The employer or the company doesn’t simply give you your desired salary but they first evaluate your worth and if you deserve the salary that you want. One way to know this is by seeing current salary certificate. For instance, if you are currently earning $5000, you can easily ask for $6000 to the new employer but the same salary figure won’t be possible if your current salary is $3000. Key focus is put on the net receivable salary when someone writes a request letter for salary certificate.

Getting an apartment or renting a residential place is very difficult these days. If an apartment becomes vacant, there are dozens of applicants who go for the same place. The landlord or the owner of the apartment takes great care scrutinizing the applicants and then he finds the most suitable tenant for the apartment. A very common method of evaluating an individual is by asking him for the salary certificate. For instance if an individual rents an apartment with $5000 monthly rent, how would he be able to afford it with a monthly income of $6000? This is what the landlords and owners check before accepting a tenant.

Key Elements of Request Letter for Salary Certificate:

  • Name of the person writing the letter
  • Name and other details of the recipient
  • Date of writing the letter
  • Subject stating the main purpose of the letter
  • Formal request to issue salary certificate for a specific period
  • Reason(s) for asking for the salary certificate
  • Specific time period of the certificate i.e. past 6 months
  • Particular format in which the certificate is acceptable
  • Signature and closure of the letter


Sample Request Letter for Salary Certificate


 Rendell Carter

Manager HR

Sigma Enterprise Pvt Ltd.

Date: 5th December, 2021


Subject: Request for salary certificate


Dear Mr. Carter,

This is Stephanie Huppert from marketing department. I am working at this company since past 3 years as an assistant manager marketing under supervision of our HOD Mr. Japer Lloyd. With this request letter for salary certificate, I am formally requesting you to issue my salary certificate for the past 6 months. Approval of Mr. Lloyd is attached with this letter.

Last week I applied for home loan and yesterday I got the email from the bank that in order to consider and precede my loan request, they need to see my salary slips first. As they explained, it’s important to see if a person earns good money and he or she will be able to pay back the loan with interest on time. They can only verify it with the income statement and a guarantor.

I found an old friend at the same bank who will vouch for me and will be my guarantor but still I need the salary slips to present to the bank. My employee code is SE56982 and my salary is $3200 without any deductions and taxation. In the salary certificate that you will issue me, my gross salary, added bonuses and compensations and deductions will be mentioned after which net salary will be calculated.

It was advised by my colleague that HR department doesn’t issue salary certificate upon informal request but one has to write a formal request letter with the approval from their HOD to the HR department and then they will consider issuing salary slip. I have attached required documents here with the request letter for salary certificate and I have explained the reason for requesting the salary certificate. Hopefully there won’t be any problem. It would be a great favor from your side if you can process my request and issue the salary slips within next 2-3 days.

I am hoping to hear from you very soon.





Stephanie Huppert

Assistant Manager

Marketing Department

Employee Code: SE56982

recommendation letter for internship

Sample Recommendation Letter for Internship

Finding a job for an experienced person is not a problem because his capabilities and expertise are important. For someone who is not experienced and just finished his or her college degree, finding a job to start a career is not that easy. Companies and organizations prefer experienced employees over fresh graduates. The internship is a very useful and helpful option for this individual. Companies allow inexperienced individuals to work in the office without offering them a permanent position or any salary and in return, the individual gains experience and work-related expertise. But, getting an internship is also not easy so individuals i.e. fresh students ask their teachers to write them a recommendation letter for an internship.

Importance of Recommendation Letter for Internship:

Teachers and professors who spend time with their students understand the capabilities and abilities of each student better than anyone else. This is why before the final examination; the teachers can guess very accurately which student will score the most, which student will score average, and which of them will fail. Organizations and corporations that offer an internship to fresh graduates usually request a recommendation letter from a teacher or professor. This is requested because even if a student has scored very high in the exams, it’s possible he or she doesn’t have any communication or management skills.

When a company allows an individual internship, they are investing their time, money, and efforts in that person. If that person turns out to be wrong for the job or he doesn’t have the required skills, all the work is gone down the drain. That’s why a recommendation letter for an internship is preferred to evaluate the qualities and abilities of individuals. These recommendation letters aren’t always from the teachers but a previous owner can also write this letter for their employees. You can ask someone in your family with a professional background to write this letter for you before you apply for an internship at a company.

Key Elements of a Recommendation Letter for Internship:

  • Name of the recipient of the letter
  • Name of the person writing the letter
  • Date of sending the letter
  • Subject of the letter
  • Name and other details of the recommended person
  • Educational accomplishments and achievements of the individual
  • Previous experience of the individual
  • The desired position for the internship
  • Either the internship is paid or unpaid
  • The date when an individual can start
  • Duration of the internship (if applicable)
  • Personal recommendation of the individual for the internship


Sample recommendation letter for internship


Hilda Williams

Manager Sourcing

Nova Technologies Pvt Ltd.

Date: 11th December 2021


Subject: Recommendation letter for internship


Dear Ms. Hilda,

I hope I find you in great health and prosperity. I am writing this letter to recommend one of my students Julie Thomas for a paid internship at your company.

Julie has completed her graduation in computer sciences last month and I am proud to say that she is one of the brightest students I have ever had. During our time together, she always outran my expectations and she proved to be reliable throughout her education career.  When she came to me with the request to write her a recommendation letter, I was much pleased because I have known her for the past 3 years and we had a special bond inside and outside of the class. These are the key reasons why I agreed to write a recommendation letter for an internship for her.

She has great communication skills, management skills and she has proven herself to be a great problem solver and a team leader. In the class, she was always well prepared and she always knew what I will teach in the class so she used to go through the helping material and used to ask me really good and relevant questions during lectures.

I am also proud to say that in the final exam, she again proved that she is the best by taking the first position in her major subject: robotic coding and development engineering. She has a great grip on all the coding languages including; Python, Java, and Kotlin while she is still working to improve her skills in S++ and Swift.

To my knowledge, she would be a great asset for your organization, and not only that you will benefit from her skills a lot, but she also has a lot to learn from your next-generation development lab and extraordinary coding equipment. Although she asked me not to mention it in the recommendation letter for an internship because she just wanted to enter your company at the ground level and work her way up with a free internship but I still feel that she should be paid even if it’s next to nothing.



Samantha Shepard

Senior Lecturer

Columbia University

IT Division

property management takeover letter

Property Management Takeover Letter Sample

Managing a property and handling the problems and issues of residents is not easy. That’s why many property owners hire management companies to manage their properties professionally. These firms are responsible for putting a landlord or manager on site, hiring a handyman for day-to-day repair works, collecting rents from the tenants, ensuring tenants comply with rules and regulations, and finding new tenants for vacant properties i.e. apartments or shops. The owner of the property can change the management at any time but it’s important to inform the tenants about the change. A property management takeover letter is written to the tenants in this situation.

Importance of Property Management Takeover Letter:

As discussed above, a property manager has lots of duties and responsibilities. He deals with the tenants on regular basis i.e. collecting rent, late payments, receiving repair charges, updating tenants about rules and regulations, and most importantly, ensuring that there is no damage caused to the property and the tenants are residing under safe conditions. The owner of a building can change the management at any given time because of various reasons. The important thing is to let the tenants know about the change so they can update their records.

Informing the tenants about the management takeover can be vital in most cases. A tenant might want to file a repair request but the number or email of the previous landlord or manager is no longer in service. This can create a delay in the repair process and can cause further damage to the building. When the tenants have updated management details, they can remember to contact the new landlord as soon they have a repair request.

Another important element to consider is that the previous landlord used to receive rent payments through cash, check, and online bank transfer. If the tenants don’t know the landlord is changed, some might transfer their rent payment to the old landlord’s bank account. Usually when we talk about property management takeover letter, there is also a separate letter introducing the new management or landlord. This letter is mostly written by the new landlord where he introduces himself to the tenants, makes them familiar with his experience and expertise and asks them to contact him for further queries and requests.

Key Elements of Property Management Takeover Letter:

  • Name and details of the recipient of the letter
  • Date of writing the letter
  • Subject stating the purpose of the letter i.e. property management takeover letter
  • Statement saying that the property management is under changes
  • Formal introduction of the new management
  • Date from which the new management will takeover
  • Key changes in the management method
  • Suggestions from the new management for tenants
  • Guidelines for the tenants from new management


Sample Property Management Takeover Letter


Tenant Welfare Society

Date: 17th December, 2021


Subject: property management takeover letter


Dear Tenants,

It is hereby stated that as the owner of this building, I have changed the management including the landlord, handyman, security supervisor, genitor, receptionist and the lift boy. You will find the details of the new management in the letter attached here.

Previously this building was under supervision of DuPont Property Management and that was a good company. They handled the responsibilities very well for the past 10 years and neither I nor the tenants had any complaints about them. Sadly, the owner of the company died a few months ago and I wasn’t very happy about the way the company moved forward under new ownership. I also got some complaints from the tenants about misbehavior of the management with them.

Because of these reasons, I decided to change the management as soon the agreement expired. Instead of renewing the contract with them, I went with Leopard Property Management which was recommended to me by couple of friends and family members. This company has very good reviews and I have met with a few of their current clients who seemed very comfortable with their services.

I am sure that you will find them professional and experienced as well. Previously I didn’t have any saying in who will be the landlord of the building, who will sit at the receptionist and who will be appointed as the security supervisor but this time, I added specific clauses in the agreement that all the important positions will be filled with the approval of the welfare society. I have added the details of the selected individuals with this property management takeover letter and you can discuss these candidates in the next society meeting. If you have any concerns about someone, you can inform me and I will request the company to rethink and hire someone else.

I am waiting to hear good feedback from you on this.




Steven Collegian

Owner, building 243

West Virginia

Promissory Note to comply with Requirements

Sample Promissory Note to Comply with Requirements

In any production unit or manufacturing plant, there are hundreds and even thousands of workers and employees working. Because it’s very important to ensure the safety of the workers and the products being made under strict rules and regulations, customers and clients send third-party evaluators and inspectors to check the production units randomly. During their visit, these inspectors evaluate all the areas that are important for compliance purposes and they prepare a report at the end. This report is shared with the production facility and the client and it shows which areas need improvements, which factors are clearly against the compliance regulations, and what the production unit should do to show improvements. In return for this report, the unit issues a promissory note to comply with requirements.

Importance of Promissory Note to comply with Requirements:

Global customers and clients place their orders with companies where compliance rules and regulations are followed. For instance, a garment buyer who is getting men’s jeans from China finds out that the production unit is using the unsafe sandblasting technique to create designs on the jeans. This is really harmful to the employees and workers. They immediately issue a notice to the production unit explaining the situation and ask them to change the technique and move to some option that is safer and better. In return, the factory or company sends a promissory note to comply with requirements. This is a formal way of saying that the factory is willing to make necessary changes and implement new rules and regulations.

This is just an example of how clients work with global manufacturers. Actually, a multinational company has a compliance department of their own that takes great care of these health and safety issues. When an auditor comes for a compliance visit, they meet with the internal compliance and they both conduct the inspection inside the premises. During their visit, lots of areas and elements are inspected including the working environment, safety of the employees, health concerns, emergency situation planning, safety drills and the behavior of the employees with each other. If there are females working in the factory, harassment is a big issue which is discussed during the inspection.

It’s always possible that there are some concerns that the auditor raises and the rating of the production unit is put on hold. By putting the rating on hold means that the factory won’t receive any production order from the client until the improvements are shown to the auditor and the rating is specified to A grade, B grade or C grade. Meanwhile the factory makes necessary changes in the facility, they write a promissory note to the client and the inspector stating that they have started taking final steps to implement the changes and get the facility ready for inspection in the near future.

Key elements of Promissory Note to comply with Requirements:

  • Name of the recipient of the letter
  • Name and other details of the person writing the letter
  • Date of writing the promissory note
  • Subject stating the reason of writing the note
  • Formal reference to the previous discussion/meeting
  • Details of the issues raised by the individual
  • Valid steps taken to show improvement and compliance with requirements
  • Further steps that will be taken in the future for improvements
  • Details of the next visit to check the improvements

Sample Promissory Note to comply with Requirements


Jacob Reynolds

Manager Compliance

Sigma Compliance Auditing

Date: 14th December, 2021


Subject: promissory note to comply with requirements


Dear Mr. Reynolds,

I hope you are doing well. I am writing this letter in response to your notification about our production unit not following the compliance terms and conditions. I hereby ensure you that we will comply with the requirements as per provided guidelines.

During your inspection of our production facility last week, you pointed out a few elements that should be corrected before we get the A grade from your company to continue the production. I have discussed these points with our internal compliance department and we have made solid plans to comply with the requirements. This promissory note to comply with requirements actually explains how we are planning to tackle the problems and issues within our premises.

The first issue that you raised was to found outside people and guests inside the factory premises without any identification ID. Upon investigating, it was revealed that our receptionist had limited supply of the guest IDs and the guests who couldn’t get an ID were allowed to enter the factory premises for a limited period of time. We have ordered excess number of these IDs and hopefully from next week forward, all the guests will be logged-in at the reception properly.

Another issue that you found was that number of machine operators weren’t wearing safety helmets and goggles. This is a very serious safety concern that we have discussed with the compliance department and supervisors of production unit and they have ensured us that no operator will be allowed to operate a machine without safety precautions. Related to this, there weren’t enough hand sanitizer stations at the entrance of the facility and we have already installed 6 more stations so all the employees can sanitize more often while working inside the factory. In addition to these, all the employees are required to get vaccination and keep their vaccine certificate with them all the time.

Further issues included first aid box being locked and the person with the key was outside of the factory for office work, emergency exit door not opening properly in the production unit II, bathroom floors had slippery tiles and moisture which could cause a serious injury to the employees and people not wearing masks and sitting too close to each other in the production unit. You will be pleased to know that all these issues are resolved now and hopefully you will see lots of improvements during your next visit.

Once you find this promissory note to comply with requirements and you think there is something else that is essential to implement or change, please let us know.



Simon Jefferson

General Manager Production

Lenten Textile Corporation

Sample letter denying acceptance of salary structure

Sample Letter Denying Acceptance of Salary Structure

The salary of an employee mainly depends on the fact that how much experience he has and the skills and abilities he possesses. Another important factor to consider here is if the employee wants to switch to a different organization or another company offered him a better job with a higher salary. In most cases, if a company approaches an individual and offers him a better position at their company, it means they are willing to pay him more and offer him an even better salary structure. If that’s not the case, the individual has the right to just deny the offer by sending a letter denying acceptance of salary structure.

Importance of Letter denying Acceptance of Salary Structure:

There are many factors that an individual considers before agreeing to a job offer. For instance, if a person is unemployed, he would do anything to get a job whatever the salary is but if a person is already employed and he is earning a good salary package, switching to a different company will only make sense to him if he is getting his expected salary package or a better position at the company. These things are usually discussed with the employee during their interview and meetings with the HR department.

As soon the company finalizes an offer letter and sends it to the individual, the recipient has 5-10 days to make up his mind if he wants to accept the offer or not. If the salary structure is not what he expected or discussed during the meeting, he still has the chance to negotiate it with the HR department by sending a letter denying acceptance of the salary structure. In most cases, after the negotiation, the employee gets what he wants because he is sure he is worth more than what he is offered. The overall tone of this letter should be polite and the individual should explain why he thinks he deserves a better salary than what he was offered.

Key Elements of Letter Denying Acceptance of Salary Structure:

  • Name of the person writing the letter
  • Name of the recipient of the letter
  • Date of writing the letter
  • Subject of the letter stating the reason
  • Explanation of why the salary structure is not acceptable
  • Explain your expectations
  • Terms and conditions that you want to discuss
  • Acceptable salary structure and designation


Sample Letter Denying Acceptance of Salary Structure


Joseph Sheppard

Manager HR

Terra Reliance Group

Date: 10th December, 2021


Subject: Letter Denying Acceptance of Salary Structure


Dear Sir,

I am writing this letter in reference to the last meeting we had about 2 weeks ago about a vacant position at your company. I just got the email from your side stating that you are offering me position of assistant manager compliance with net salary of $1250 per month.

With this letter denying acceptance of salary structure, I regretfully inform you that the designation and salary is not what I had in mind. If you remember, during our last meeting I told you that I am currently working as assistant manager compliance with salary package of $1000 with added bonuses and compensations. Every month I receive performance bonus, travel allowance and residence allowance from my current employer and it all sums up to $1200 with just $50 deduction of tax.

I would like you to consider that if I leave my current employer and start working for you, there is nothing much that I am getting out of it. I will be working on the same designation with added responsibilities and load of work because your organization is bigger and there is a long list of clients working with you meaning I will be dealing with multiple clients at once. Additionally if I accept your offer, I will be moving to a different apartment so the commute time is shorter which will ultimately mean I will pay more rent.

You have already conducted two interviews with me and you very well know that I am a competent and experienced employee who knows all the tweaks and perks of compliance related issues. When you contacted me and offered me a position at your company, I was under the impression that I will be getting what I deserve but that’s not the case here.

I am not saying that this salary package is not acceptable but it’s just not right for me. My counter offer to you is that you give me position of deputy manager compliance with level 3 medical insurance for me and my family members and salary of $1500 per month with added bonuses and compensations i.e. house rent, travel allowance, vehicle maintenance etc.

I am hoping to hear good news from your side very soon.



Robin Bryans

Sample promissory note for delayed payments

Sample Promissory Note for Delayed Payments

From time to time, we go to credit companies and banks for requesting a loan. This process can take some time because the bank first verifies that the applicant has good financial value and has enough assets to return the loan payment with interest rate and then the documentation starts, approvals are gathered from various departments, and then the loan amount is transferred to the applicant. Before accepting the loan payment, the individual signs an agreement with the bank where all the terms and conditions are written including the interest rate, monthly installments, and duration to return the loan. In case the loan is not returned and the bank wants to foreclose the pledged asset, the individual can write a promissory note for delayed payment to the bank. This is a simple document where the individual explains his or her situation and promises to pay the loan in near future.

Importance of Promissory Note for Delayed Payments:

There can be many reasons for asking for a loan. For instance, an individual can ask for a loan to pay for his studies while another person can ask for a loan to pay for medical expenses, to buy a car, to rent an apartment, or to aid a bankrupt business. No matter what the reason is, some specific terms and conditions are discussed with each applicant before their loan request is approved. One of the common reasons for writing these terms and conditions is that if the individual fails or denies repaying the loan, the bank has the right to seize the pledged property or item i.e. jewelry, stocks, shares, etc., and sell them through auction to recover their amount.

If such a situation occurs, the individual has no right or control over the circumstances and he can either pay the loan back to the bank or watch his property being auctioned away for recovery. Taking legal action in this situation is never the right choice or a possibility. Instead, writing a promissory note to the bank, explaining your situation, and requesting them to give you some more time to pay back the loan amount can result in better handling of these situations. In this promissory note for delayed payment, the applicant strikes the human side of the bank by showing real emotions and requesting them to show some kindness and allow more time to repay the loan.

Key Elements to include in Promissory Note for Delayed Payments:

  • Name of the recipient of the letter
  • Date of writing the letter
  • Subject of the letter
  • formal introduction of the person writing the letter
  • Explanation of the loan agreement, capital amount, interest rate
  • Pending amount of the loan
  • Particular circumstances that caused the delay in the payment
  • Expected timeline to repay the loan
  • Formal request to extend loan limit/duration before foreclosing

Sample Promissory Note for Delayed Payments


Mr. Adam Smith

Manager FWO

Commercial Bank Ltd

West Downtown Area

Washington DC

Date: 18th December 2021


Subject: promissory note for delayed payment


Dear Mr. Smith,

I hope you are in good health. I am writing this letter in response to the late payment notice I received from your bank 2 days ago. With this letter, I am formally requesting you to extend my credit period and that I will make the balance payment as soon as possible.

I took a loan of $500,000 from your bank at a fixed interest rate of 7.2% for 2 years. In the agreement, I agreed that if I fail to pay back the loan within the next 2 years, I will comply with the interest rate of 9% for the 3rd year. If I fail to completely return the capital amount with the interest gain within 4th year, the bank has every right to seize my pledged property and auction it.

It’s already been 4 years and I am sorry to say that I haven’t paid the loan to you yet. There is still the capital amount of $50,000 that is unpaid along with $23,000 in interest. I am not saying that I won’t be able to pay it back but I am just asking for a little more time from your side before you sell my home in the auction to recover your amount.

You know it very well that last year and the year before that wasn’t good for businesses because of the pandemic and overall failed financial situations of the businesses. I am running my company for the past 15 years and I never had to fire an employee because of money issues. Last year because of COVID19, I had to fire 3 of the employees, and overall decreased sales hugely affected my profit margin.

I have a very good and long relationship with your bank and I never defaulted on any payment let alone delaying or not paying it at all. For the sake of our past together, I am requesting you to reconsider your request of foreclosing my residence and allow me 2-3 months to make the loan payments. Because this is a problem from my end, I am willing to pay an interest rate of 12% for the remaining amount of the capital figure. The pandemic is almost over and the sales have started to increase since last week and I am very positive that the whole situation will be in my control within the next 4-5 weeks.

I hope to hear good news from you very soon.



Joshua Sestina


Oregon Pharmaceutical Pvt Ltd

Sample new landlord introduction letter

New Landlord Introduction Letter Sample

Whether we talk about a residential building or a commercial property, there is always a landlord who takes care of the property and its tenants. This landlord is responsible for collecting rent from tenants, ensuring their safety, and stopping a violation so all the residents or tenants live by the rules and regulations. If the owner of the building wants, he can change the landlord anytime, and as soon the new landlord starts working, one of his key responsibilities is to introduce himself to the tenants. Usually, this is done by calling a meeting of all the residents and formally introducing the new landlord. Another method is to send a new landlord introduction letter to individual tenants of the building. This letter is written by the landlord where he introduces himself and talks about his previous work and employment a little.

Importance of New Landlord Introduction Letter:

Tenants and landlords work very close and they usually interact on regular basis. For instance, at the starting of each month, the landlord visits each tenant and collects the rent payments. Anything a tenant has a problem i.e. leakage in the bathroom, damage to the property, or just the fact he locked himself out of the apartment, they contact the landlord, explain their situation, and ask for his help. In most cases, a landlord is also the handyman of the building who can do small fixes and repairs.

Tenants who are used to working with a landlord might not like the idea that there will be a new person working on this position very soon. Some people might hate the fact that their favorite landlord is leaving without even meeting the new landlord and seeing if he is a better person. It’s the responsibility of the new landlord to formally introduce himself to all the tenants with this new landlord introduction letter. This is a way of telling them what they should expect, certain changes that are coming their way, and plans for the future for the betterment of the building and the residents.

Key Elements of New Landlord Introduction Letter:

  • Name of the recipient of the letter
  • Name and other details of the new landlord
  • Date on which the letter is sent
  • Subject of the letter
  • Formal introduction statement
  • Something about the previous work or employment
  • Personal achievements and accomplishments
  • Plans for the future
  • Ideas and suggestions for the benefits of the residents
  • Closing statement

Sample New Landlord Introduction Letter


Steven Hubert

Apartment# 24

2nd Floor, Pen Plaza Building

3rd Hudson Street, NY

Date: 17th December 2021


Subject: Formal Introduction


Dear Mr. Steven,

I am hopeful that you are doing well. With this letter, I would like to formally introduce myself. My name is Jimmy Campbell and I am the new landlord of this residential building.

As you know that the former landlord worked for almost 10 years and I am sure he had very good relations with all the tenants in this building and I would like to continue on the same good terms as well. I have worked as a landlord for my entire life and it’s my 3rd job. Previously I was located in New Jersey and before that, I was in Washington. Recently, my son got enrolled in Columbia University so I had no other choice but to relocate my family to New York.

While I was new to New York, I was looking for a job and luckily I met with Mr. Simon who is the owner of the building. During our meeting, I pointed out that I am looking for a job here and if he knew someone who can help me with the matter. He instantly expressed his joy and said that the position of landlord is vacant in one of his buildings and he would like me to start working for him immediately.

As you know that the previous landlord was also the head of the residence society but I want to change the selection. I want other residents to come forward and if they are interested, we all can run for the president’s position. This way if you vote for me, I will be the new president of the building and if someone else wins, he will have this position. While talking to the previous landlord, it came to my attention that he gave himself this position without the consent of other residents and I don’t want to do that.

During the first meeting with the senior residents, we all agreed that the voting will be held on the 23rd of next month so you will have plenty of time to interact with me and get to know me a little. Maybe you will like the way I handle my responsibilities and you vote in my favor or you might have a concern or problem that is bothering you about me. I would like to tell you that I take criticism and suggestions very positively so if you have anything to tell me, please let me know and I will see what I can do about it.




Jimmy Campbell

Permanent landlord

Pen Plaza Building

Sample marketing plan letter for car service center

Sample Marketing Plan Letter for Car Service Center

A Marketing Plan Letter for a car service center is more of a proposal letter that is sent from a marketing company to the owner of the business. This letter includes all the important details of how the marketing agency is planning to increase the sales of a car care center and how much money is required to complete the job. Another important element that is discussed in this letter is the expected or calculated increase in sales after implementing the marketing plan. These letters are mostly solicited which means they are written upon request of the business owner.

Importance of Marketing Plan Letter for Car Service Center:

Whether we talk about a car service business or a textile industry, every business needs a good marketing plan. The days when only your product was enough to speak for itself are gone and these days there is so much competition in the market that a company needs to implement a good marketing plan to stay ahead of the competitors. There is no doubt that quality of services matters the most but creating goodwill and reputation in the market is the job of a marketing and advertisement agency.

Businesses like car care services and rental services mostly depend on their reputation in the market. If a client evaluates a service center as a good and reliable repair center, he is going to discuss it with his friends and family members so they also go to the same mechanic. With a marketing plan, the key purpose is to implement a local-based advertisement plan that helps increase the sales of the business. The technique that is used depends on the budget, market trends, and geographical location of the business. For some areas, billboards are a good option while in some locations, sticking to print media is the key to success.

Key Elements of Marketing Plan Letter for Car Service Center:

  • Introduction of the marketing company
  • Details of the client and the business
  • Description of the business
  • Market analysis of the company and competitors
  • Viable marketing techniques to implement
  • Suggested increase in the sales
  • Budget to implement the marketing plan
  • Timeframe and schedule of the marketing plan
  • Terms and conditions of the agreement

Sample Marketing Plan Letter for Car Service Center


Mr. DuPont Redford

Owner & CEO

Safe City Car Service Center

Springfield, Columbus, Ohio

Date: 5th December 2021


Subject: Marketing plan for the car service center


Dear Mr. Redford,

I hope I find you in good health. I am writing this letter about your request for professional marketing and advertisement services for your business.

Our Company Springfield Marketing Agency has been in business for more than 12 years and we have worked with all the major corporations and companies in this area. Recently we developed a very successful marketing plan for Jim’s Car Rental Company and we were pleased to receive positive reviews and comments from the client.

Your car service center is located right in the middle of downtown Columbus and it’s a very congested area for companies and businesses. Within 5 mile radius of your company, 7 other companies provide quality car care and repair services. You need a good marketing plan that allows the consumers and vehicle owners to distinguish your business from other competitors.

Before writing this proposal letter to you, we conducted our research in the market and your services and we are happy to announce that you have a very good reputation in the market. You have hired very experienced and skilled employees who work with compliance and they ensure customer satisfaction at all points. Still, your company is not getting the expected number of customers and for that, we are here with a marketing plan where we will use local print media, billboards, and television ads. The most important thing about this marketing plan is that we have done it while staying within the budget limit provided by you. Our analysts are suggesting that if this plan is implemented right away, your business can see an instant increase of a minimum of 10% in the first 2 weeks of next year.

Attached is the detailed marketing plan for your reference and if there is anything that you wanted to change or revise, we are always here at your assistance.  Once you approve the marketing plan, we will discuss payment terms and schedule with you along with the terms and conditions of the marketing agreement.

Hope to hear from you soon.



Jason Smith

Executive Manager

Jupiter Marketing Agency

Sample last notice to pay school fee

Sample Last Notice to Pay School Fee

Schools and other education institutes offer their services in return for fees and educational charges. The better education a school has, the higher the fee is. Parents understand the fee structure before they enroll their children and they accept these terms and conditions. Still, now and then, the school finds out that a parent didn’t make the fee payment on time. At this stage, the school administration or finance department can issue a notice letter to the parents of the student. If a couple of these letters goes unnoticed, it’s time to send the last notice to pay the school fee.

Importance of Last Notice to Pay School Fee:

If there are five hundred students enrolled in a school, the administration knows that all the parents won’t be able to make the fee in a day or two. Because of that, the parents are usually given the chance to make the fee till the 5th or 10th of each month. Still, some parents won’t be able to make the payment on time or they simply forget that the fee is still not paid. Now it’s the responsibility of the school to inform these parents that their kid’s fee is unpaid and they should transfer the payment as soon as possible.

Usually, when a parent receives such a notice, they instantly make the payment but there are certain situations or circumstances when a parent might not be able to make the payment i.e. they lost their job or there are on medical leave and won’t get their paycheck till next month, etc. Whatever the case is, the school just doesn’t rusticate the student in the first attempt but they try to cooperate with the parents till there is no other option but to show some consequences. The last notice to pay the school fee is the final letter that is sent by the school to the parents informing that they should make the payment immediately or they should prepare to face the consequences.

Key Elements of Last Notice to Pay School Fee:

Using official letterhead:

While writing a late fee or pending fee notice to a parent, it’s always better to send the letter on official letterhead. Your school or the institute must have a letterhead that is used for official documentation. This will ensure that your letter is taken seriously and in case you want to use it in the future, you have proof that you didn’t just send a generic warning letter.

Explain the circumstances:

The main part of this letter is where you explain the pending fees that the recipient needs to pay to the school. Your school may apply a late fee penalty which means the parent needs to pay the actual fee and the surcharge. It’s important to explain the total due payment because the recipient may not understand the added surcharges.

Enlist previous notifications:

Just for the record, you should mention if you have sent prior notification i.e. warning letters to the recipient. A parent might be angry to see this letter especially if it’s the first time they receive such a letter. It’s possible that even if you sent previous letters, they didn’t receive any so you should mention the dates on which you sent the warning letters.

Make a formal request:

After confirming the total overdue payment, you should make a formal request to the parent that they should make the payment within a specific period i.e. next few days or 1 week, etc. At this stage, it’s also suggested that you give a couple of payment methods to the parent i.e. they can make the payment in cash, or by check or online bank transfer and any method is acceptable for you.

Explain the consequences:

In the end, you should politely explain the consequences or results that an unpaid fee will have. For instance, you can explain that if the parent doesn’t make the payment at a specific time, the school will suspend the student or if they will rusticate the child at the end.

Sample Last Notice to Pay School Fee


Frank Glisten

Date: 15th December 2021


Subject: Last notice to pay the school fee


Dear Sir,

I am writing this letter on behalf of Little Heaven School System to inform you that the fee of your child Kathy is pending for the last three months and we respectfully request you to pay the sum of $450 at your earliest convenience.

As you know that the last date to submit the fee is the 5th of every month and when we didn’t receive the fee of Kathy for October, we sent you a notification stating that you haven’t paid the fee yet. Sadly there was no response from your side. Upon calling you after a week, it came to our attention that you lost your job and you requested some grace period to pay the fee.

Keeping your track record in mind, the school decided to give you some margin and we waited for the 5th of next month but still, there wasn’t any payment made from your side. We again sent you a polite reminder about the outstanding payment and it took us some time to get hold of you. Again, you informed us that you haven’t got a job yet and it’s been a tough financial quarter for you and your family.

It’s 15th December already and now there is a 3-month fee pending at your side. We strongly believe that communication and cooperation is the key to success in any relationship but we haven’t heard anything from you in the last 3 weeks. School administration has decided to give you a final warning before things take a turn for the worse. If we don’t hear from you within 1 week or the pending payment is not made within 10 days, we have no other choice but to rusticate Kathy.

It is not easy for us to tell you all of this but we have no choice. Our administration takes these cases very seriously and we usually don’t give this much time or consideration to any case. Because Kathy is a very bright student and we didn’t have any complaint from your side in the past, your case was given special consideration on my request but now things are out of my control and even I was given the warning to prolong rustication given the fact that 3 months fee is not paid.

I hope we hear soon from you and the whole situation is resolved.




Monica Bellwether

Admin Officer

Little Heaven School System

Sample house construction completion report letter

House Construction Completion Report Letter Sample

Generally speaking, when a construction project completes, the owner of the project wants the contractor to ensure all the work is done and there is nothing pending. It’s possible that the contractor thought the work is completed but still, there is something pending. This is why the clients ask the contractor to issue a house construction completion report letter. When we talk about the construction of a house, the same rule applies here. As soon as the work is done, the contractor does the inspection himself or hires a third-party inspector who checks the entire property and creates a report of work completion.

Importance of House Construction Completion Report Letter:

During the construction of a house, there are hundreds of tasks and assignments that should be completed. Before the work starts, the contractor signs an agreement with the client where the details of the project are added. This same agreement also includes the criteria for completion of each part of the house i.e. the bathroom will have tiles, shower curtains will be installed, the kitchen will have installed microwave and refrigerator while the rooms will have painted ceiling and fans and lights should be working properly.

In the absence of a house construction completion report letter, the owner might find something unfinished inside or outside the house, and once their shift their stuff inside the house, it’s not easy to do repairing work in presence of residents and furniture and other stuff. To ensure the contractor has finished all the work according to the plans and there is nothing unfinished, a completion report is issued. The inspector can either complete his own report with the findings or the client can give him certain criteria to mark a task completed/finished. The inspector then checks the property against the given criteria and if there is any change or discrepancy, he mentions it in the report and presents it to the contractor and the client.

Key Elements to include in House Construction Completion Report Letter:

  • Name of the client
  • Details of the property
  • Name and other details of the contractor
  • Name and contact information of the inspector
  • Date of conducting the inspection
  • Short description of the property as seen by the inspector
  • Individual parts and portions of the house discussed briefly
  • Statement of completion or unfinished task
  • Overall results and conclusion at the end


Sample House Construction Completion Report Letter

Bryan McKenzie
House# 73, 5th Street
Floyd Suburban Area
Washington DC


Date: 17th December, 2021


Subject: House construction completion report


Dear Mr. Bryan,

I hope you are doing well. This is Adam Williams; project manager and construction supervisor. I am writing this letter to inform you that initial and final inspection of your house is completed after construction and all the details can be seen below.


The house we are referring to is a double story villa with 2300 square foot covering area and it’s located here in Floyd Suburban Area of Washington DC. Joseph and Co Construction Company was responsible for the construction and 3 days ago they informed me that the construction is completed and it’s time for the final inspection.


I conducted the inspection on 15th December, 2021. The weather was almost clear with few clouds but overall there was good sunshine. I started the inspection from outside and then moved inside. Outside of the house, I checked the pool, garage, pantry area, garden and the patio along with the front and backyard. Everything seemed to be according to the plans and the final details were according to the finalization report of the contractor.


Inside the house, I felt a certain smell that was coming from the entrance corridor. I asked the contractor on site about it and he said that the front wall is freshly painted about 3 days ago and they have used a special chemical to dry the wall quicker than usual. Because there is not enough sunlight due to winter season, they had to use the chemical. The smell will go away in next 5-10 days.


All the rooms are cleaned very well and there is no rubbish in the corners or inside the window frames. Bathrooms are all cleaned very well with the drain cleaner and kitchen sink was also washed with the same cleaner to get rid of debris. All the hardwood floors are polished with varnish about a week ago and floors appeared to be squeaky clean.


I checked for water leakage, seepage and moisture in the basement but could found any. Overall the construction is very good and the contractor especially took care of cleaning after the work was done. Electrical system is working perfectly as well the plumbing system. There was a problem with the garage door when it was opened from inside but upon checking, it turned out to be a broken wire inside the panel.


Lastly, I would recommend you to wait for at least 1 week or 10 days before moving into the new house so the vapors and paint fumes are completely gone. There is nothing dangerous and if you want, you can move to the house tomorrow but it would suggest waiting for a while.




Frank Medallion

Evaluator and Inspector

Delta Inspection Agency