Introduction Letter

Introduction Letter

This is an official letter and written to someone you know to refer a person for employment or general assistant in the office. On the other hand, someone also writes this letter to a superior to introduce him in some business or organization for employment. Whatever the situation is, the key purpose of this letter is to introduce someone to a third party. Businesses and individuals both use this letter on daily basis. Sales representatives ask a well-known person to write this letter to a client before the meeting so that when they present the product or service to that person, he is half way to buy that product. People who are new in some career use to ask their relatives or friends who are already into that career, to write this letter for them so that their job application is well received. Generally this letter is sent through mail before the actual job application or resume but people also sent it along with the resume so that when the recruiter checks the resume, he is already know a little bit about the applicant and his credibility.

Although usually people don’t care about sending this type of letter with their job applications but some organizations who are well reputed and of high profile, ask the applicants to send an introduction letter as well with their resumes. This way when that company calls someone for an interview, it knows that the correct person has been selected and he will be a great asset for the organization. This letter contains a number of section in which one introduces himself and his capabilities. This letter starts with a section of basic personal information like the name, DOB and nationality about the person who is writing it and after that his contact information like phone number and mail addresses. Then he adds a section where the applicant is supposed to provide his work history and the references he has. Then it’s time to add the educational history as well. This letter also includes the special skills and achievements the applicant has and the awards he has won in the past due to his performance. After that it’s time for someone else to write a few words about this man. This proves that the applicant is well reputed and won’t disappoint the hiring company.

General guidelines to write an introduction letter:

  • This is a professional and official letter so you better keep it that way. Use a company letterhead and compose it on computer.
  • Start the letter with your basic information such as name and contact addresses and then put the name of the person you are addressing to.
  • In the very start of the letter, explain the key purpose of the letter and a little detail about the person you are introducing, if you aren’t introducing yourself.
  • Explain why you are intruding that person and what are his capabilities and skills that make him distinguish and eligible for the job.
  • If that person has won some awards or certificates for his performance, mention that in the letter.
  • At the end, thanks the reader for his consideration and time he dedicated. Use a proper greeting at the end like “Many regards”, put your signature at the end and close the letter.

Sample Introduction Letter:

Here is preview of free Introduction Letter created using MS Word,

Introduction Letter

 

 

Sample Letter to Landlord Requesting for Repairs

When there is some damage to the property that is rented by a tenant and it needs maintenance and repair works, the tenants are legally obligated to inform the landlord about this matter and ask him to hire a professional contractor or handyman for repair and maintenance services. The letter that is written to the landlord by the tenants in order to inform him about the repair works is known as the letter to landlord requesting for repairs. It depends on each scenario if the tenants will pay for the repairs or its responsibility of the landlord to pay for the expenses.

Brief description of letter to landlord requesting for repairs:

It doesn’t matter how careful are you and how you take care of the property that you rented, eventually there will be some repair works required on the building for example, broken plumbing, broken bathroom or kitchen fixtures, door looks, wall paint, electricity, switch boards and many other things. These are the areas or elements in a building that are frequently used by the tenants and eventually they need repair works or maintenance services from a professional contractor or handyman. According to the tenancy agreement, the tenants and landlord agree that when there is any kind of repair work required on the building, the tenants will have to inform the landlord formally and he will arrange for a suitable contractor to provide the services.

This way the landlord can be satisfied that he has hired a professional handyman for the repair works and the tenants are satisfied that they will only pay for the agreed charges for the services. If either of them does something without informing other party, it can lead to a big dispute or even a law suit. This is why we can say that this letter is a very important legal document that can be used as a proof in any situation by either party i.e. landlord or tenant.

Sample letter to landlord requesting for repairs

Landlord name:
Street address:
City, State:
Postal Code:

Subject: request for repairs

Date: 17 January 2015

Mr. Adam,

As you can recall that when I rented this apartment, we both agreed on the tenancy contract that whenever there is any repair or maintenance work required for the apartment, I will need to inform you about it and you will hire a professional contractor within the price range that we both agree on. It’s been 3 days that the water heater isn’t working and me and my family is forced to use cold water in this freezing weather. So I am writing this formal request letter to you so that you can arrange for a professional plumber and evaluate what the real problem is and how much it will charge to repair it.

Also when we are discussing this matter, the kitchen sink is also leaking and it’s creating mold problem under the sink so you should ask the plumber to take a look at the sink too. As I agreed, I will pay for the repair services as long it’s not because of old equipment or expired plumbing fixtures that you are obligated to replace according to the tenancy agreement.

Yours sincerely,

Tenant name:

Signature:

Sample Letter to Landlord for Possible Payment Problems

The letter to landlord for possible payment problems is the letter that is written by the tenants to the landlord in order to inform him about their money situation and to ask him to agree for late payment. This is a very common letter that is used by the tenants when they can’t arrange for the rent money within the deadline they agreed on the agreement.

Brief description of letter to landlord for possible payment problems:

When a person rents a building, he signs a legal contract with the landlord which is known as the tenancy agreement. There are many elements discussed in the agreement but one of the most important factors is that the tenants agree to pay the rent before a specific date i.e. 5th or 10th of every month. If the tenants can’t arrange for the rent before the deadline, the landlord has every right to deduct the rent from their security deposit and ask them to leave the building unless they formally write a request letter to the landlord and explain why they can’t make the rent on time and how the landlord can compensate them i.e. either by decreasing the rent or giving them few extra days to arrange for the rent. In this scenario when the tenants can’t come up with the rent money before the deadline ends, the only option for them is to write his formal request letter to the landlord and ask him to extend the deadline and cope with the financial problems that the tenants are having.

Sample letter to landlord for possible payment problems:

Tenant name:
Street address:
City, State:
Postal Code:

Subject: enclosing security deposit

Date: 3 January 2015

Mr. John,

You can recall that when I rented this building, we both agreed that I will pay the rent before 5th of every month and if I am unable to pay the rent before the deadline, you may or may not give me 2-3 more days to come up with the money and after that, you have the right to deduct the rent from my security deposit and send me a formal eviction notice with 15 days notice period. You can also recall that I am renting this building for more than 3 years and up until now, I never made any excuses or sent you the rent after 5th of each month so we both can agree that I am not a person with lame or tenant with often excuses to pay the rent late.

The reason of writing this letter is that this month, I was asked to pay the taxes with fine and after that, it is not possible for me to come up with another $10,000 for the rent within 10 days. I am very sorry to inform you that I will not be able to pay the rent on time this month and by considering my previous record, I am requesting you to give me 10 more days and extend the deadline up to 15th of this month without deducing anything from my security deposit.

If you agree, I promise you that it won’t happen again. I hope you will consider my request and extend the rent deadline this month.

Yours sincerely,

Landlord name:

Signature:

Letter to Former Tenant for Security Deposit Refund

A letter that is written from a former landlord to a former tenant with enclosing or returning him the deposit money that he submitted to the landlord by the time of tenancy is known as the letter to former tenant enclosing security deposit refund. It is very common and kind of mandatory that unless the landlord is satisfied and happy with the condition of his property in which the former tenant left the building or house, he has all the rights to keep the security deposit on himself and once he is satisfied, he can return the security deposit to the former tenant with this letter. It can be via a check attached with the letter or cash money enclosed in the letter envelop.

Brief description of letter to former tenant for security deposit refund:

Every state, city and country has its own laws, rules and regulations about tenants and landlords and usually these laws are different in each state and country but the most common law in tenancy is the one that allows the landlords to require security deposit from the tenants by the time of tenancy. Security deposit is very important for the landlords in many ways. For example, if a tenant refuses to pay the rent of next month, the landlord can simply deduct the rent from his security deposit and ask him to vacate the building. Or, if the landlord finds out that the tenant has done some damages to the building and he won’t pay for the repairs after vacating the property, the landlord can simple deduct the repair charges from the security deposit.

In every state and country, landlords have the right to keep the security deposit money on them until they are fully satisfied with the position and condition of their property and they can see that the tenant has done no damage to the property and it is safe to return his security deposit. After that, the landlord can simply call the former tenant and return him the deposit in person or he can just send him a letter including the check or cash for returning the security deposit. Once the tenant receives the check or cash of his security deposit, he no longer has the obligation to answer to the former landlord or pay him any kind of charges after that.

Sample letter to former tenant for security deposit refund:

Tenant name:
Street address:
City, State:
Postal Code:

Subject: enclosing security deposit

Date: 3 January 2015

Mr. John,

As we agreed in the tenancy agreement, I am returning you the security deposit that you submitted by the time of tenancy 3 years ago. When you left the property, I informed you that there are some damages to the kitchen cabinets and I have to deduct the repair charges from your security deposit.

So as we agreed, I have deducted $200 for the kitchen cabinet repair work and the rest of the $4800 is enclosed in the envelope via check. You can cash the check whenever you want.

I wish you a very happy future in your new house.

Yours sincerely,

Landlord name:

Signature:

Request Letter for Interest Increase Rate Information

When individuals or companies come to know that the interest rate on mortgage, loan, FD or credit cards is increased in the market and every bank is increasing the interest rates simultaneously, it is really important for the clients to ask for new interest rates to the bank. In order to find new or increased interest rates, a client needs to write a formal letter to the bank manager requesting to issue him new interest rates so that he can evaluate his income and start saving more money for making loan payments to the bank.

Brief description of request letter for interest increase rate information:

Usually when an individual or a company gets loan from a bank, both parties agree that the bank will not increase the interest rate for a specific period of time i.e. 6 months or 1 year and after that, the customer will have to agree to the increased interest rates. This is a very important and essential clause in the mortgage and loan agreements written between banks and customers. The customers also agree to ask keep an eye on the market and when they find out that market has increased or changed the interest rates, they have the responsibility to write a formal request letter to the bank and ask for new interest rates. This way if the interest rates are increased, they can start saving more money to make their full installments on time for the mortgage or loan. For example, in agreement, the both parties agreed that the bank will increase the interest rate after 1 year and when 12 months are passed, it is responsibility of the customer to ask for new interest rates to the bank.

There are two ways that clients can find out increased interest rates; either by going in the bank personally or writing a formal request letter to the bank manager and asking him to provide new or increased interest rates on loan or credit card. Usually when a bank has big or very important clients, they inform them about the changed interest rates without them asking but in case of common or regular clients and debtors, the bank is not legally responsible to inform them but they need to ask the bank or find out the new rates by any other way available.

Sample request letter for interest increase rate information:

To: senior manager

National Citizen bank, main branch

New York NY 35094

Subject: information about interest rate increase

Date: 19 March 2015

Dear Sir,

I am using a premium credit card issued by your bank with number 98-213-1212-5534-112 for almost 2 years. Recently, I found out that banks in New York have increased the interest rates on all types of credit cards and I was just wondering if you also changed the rates or not. I am writing this letter to make a formal request o provide me new or increased interest rates of your bank for premium credit and debit cards.

Regards,

Kerry Watson

Credit card number: 98-213-1212-5534-112

Signature

Request Letter for Funds Transfer Between Accounts

When individuals or companies want to transfer money within bank accounts either in the same bank or different banks, they need to write a formal letter to the bank authorities requesting for the transfer of funds in the provided accounts. This formal application for funds transfer is known as the request letter for funds transfer between accounts. Usually when small funds are transferred, the letter is enough where on the other hand, when huge amounts are transferred, it is mandatory for the account holder to come in bank personally and authorize the transfer in front of the bank manager.

Brief description of request letter for funds transfer between accounts:

As an individual and holder of a salary account, you may think that it is not very often that a person needs to transfer the funds from one account to another account but for professional account holders and companies and organizations, it is more often than you think. When clients pay the companies or when the businesses pay money to their suppliers, they issue the checks very rarely and usually the funds are transferred from one account to another account without taking out money and bringing it out in open. This is a much safer and secure process for companies that transfer millions of dollars. Also when there are global clients available, it is not possible to send the real paper money to foreign locations so companies transfer the funds within bank accounts.

To initiate the process, the account holder needs to send this formal request letter to the bank for transferring the funds. If it’s a small amount, the bank verifies the account holder via telephone to transfer the funds. On the other hand, when a huge amount is to be transferred to a foreign account, the account holder needs to be in the bank personally in order to authenticate the transfer. It depends on particular situations and amount of funds being transferred that if the bank manager requires seeing the proof of business conducted between the companies for legal reasons and tax requirements.

Sample request letter for funds transfer between accounts:

To: senior manager

West Canal bank, main branch

New York NY 35094

Subject: funds transfer within accounts

Date: 14 March 2015

Dear Sir,

I am writing this request letter to you in order to transfer the amount of $150,000 from my account to another account in another branch of your bank. As you asked before, I have attached the details of both the accounts (detail of account that the funds will be transferred from and the details of the accounts to transfer the funds into). I have promised the client that the funds will be transferred within 24 hours and I hope you will cooperate with me to fulfill my promise. As you can see, it is a huge amount of money so if you need authentication, you can talk to me on my official contact number or let me know if I need to be presented in the bank by myself.

Regards,

Thomas John

Account number: 8901-146976-19571-1981-007

Signature

Sample Resignation Acceptance Letter

When an employee decides to leave a company as he has found a better job in another company, he is legally required to inform his employer about his decision and send him a resignation letter along with mentioning notice period. After receiving the resignation letter and reviewing the service agreement, it depends on the employer and each particular situation if the employer accepts the resignation letter or rejects it. In either case, the employer is also required to send a formal notification to the employee about his decision of accepting or rejecting the resignation letter.

Resignation acceptance letter is a simple and formal notification letter that is sent by the employer or the management of an organization to the employee who has decided to leave the company and sent his resignation. Unlike the resignation letter sent by the employee, acceptance letter is made short and precise and it only includes couple of sentences about the fact that the employer has accepted the resignation of an employee. On the other hand, if the employer decides to reject the resignation under particular circumstances, he is required to notify the employee about his decision in a briefly manner. In the rejection letter, the employer will have to explain the causes and reasons of not accepting the resignation letter and ask the employee to fulfill the criteria for leaving his job before he can ask the employer to accept his resignation letter.

Sample Resignation Acceptance Letter

Employer’s name:
Designation in company:
Company name:
Contact number:
Email address:

Subject: resignation acceptance notification

Date:

Employee’s name:
Designation in company:
Department info:

Dear (Recipient’s name),

I received your resignation letter yesterday and I am writing this formal notification to let you know that I have decided to accept your resignation and let you move on to another company.

Besides informing you about my decision of accepting your resignation, I am writing this letter to point out some factors related to the resignation. First of all, as you can recall that you signed a service agreement with this company when you were hired and by this agreement, you are required to provide at least 2 weeks of notice period to the management so that we can find substitute for your position and I appreciate that you have given us 3 weeks of notice period and it is enough for us to find a candidate for your designation.

You are also required by the service agreement that if a substitute is hired for your position within the notice period, you will work with him and assist him to understand responsibilities of your position. You will also help him to explain the company rules and regulation along with introducing him to the clients and explain the currently ongoing projects in the company.

I hope that when you receive this letter and review the agreement you signed with us, you will agree with the terms and conditions mentioned above and help us to fill the space that you will leave after resigning from your position.

Yours sincere,

Employer’s name:

Sample Resignation Notice Period Extension Letter

There are many reasons, situations and circumstances in which an employee decides to leave his job either voluntarily or because of being forced to do so by the employer. But in either case, the employee has to notify the management in the company about his decision and give them at least 1 week of notice before finally stop coming to work. This notice period is very important for both the employer and employee. The employer can use this notice period to find a substitute for the position that will be vacant in the company soon.

Usually when an employer terminates an employee, the notice period is mentioned in the termination letter and this period can’t be extended but under particular circumstances, the employer has the right to extend the notice period. In case the employer decides to extend the notice period, he has to formally inform the employee about the change of the situation with the formal extension in notice period letter.

Mostly when an employee is informed about his termination and given a notice period, his objective is to find another job within that period so that he has job after one another. But in case the employee can’t find an appropriate job in time, he can also ask the employer to increase his notice period so that he can have some more days and can continue his hunt for the employment. Another situation to extend the notice period is when the employer hires a substitute and asks the terminated employee to train him about the job within notice period but the employee notifies him that he needs more time and in this situation, the employer is required to extend the notice period.

 

 Sample Resignation Notice Period Extension Letter

Employer’s name:
Designation in company:
Company name:
Contact number:
Email address:

Subject: extension in notice period

Date:

Employee’s name:
Designation in company:
Department info:

Dear (Recipient’s name),

I am writing this formal letter to notify you that I have extended your notice period from 1 week to 21 days due to some reasons which I think you should know.

I am extending your notice period because we can’t find any good substitute employee for your position that will be vacant when you leave this company for good. We are trying really hard and interviewing dozens of candidates on daily basis but it seems that this process can take more than what we expected before.

Because of the sensitivity of your position and the job responsibilities of your designation at this company, it is not possible to leave this position vacant even for one day and as you can recall that we received a huge order last month which is still in process and as project manager, you can’t leave the job before a new project manager is hired to supervise the work activities of team members.

I hope we are not causing any inconvenience for you by extending your notice period and even if do, I would like to write a letter to your next employer and explain our situation to him so that he can also allow you to join his company a few days later.

Yours sincere,

Employer’s name: