request letter for salary certificate

There are many occasions and situations where an individual is asked to provide proof of his income or salary. For a business owner, providing his income statement is not a problem because he is running a business so he surely has all the paper work in order. On the other hand, a person who is earning monthly salary has a lot to deal with before he can get his income statement. If an individual needs his or her salary certificate, that individual is required to write a formal letter to his employer or HR department requesting the salary slip for a previous month. Request letter for salary certificate is used for this purpose and it is exactly what the name suggests; a formal request to get salary statement for a particular purpose.

Important uses of Request Letter for Salary Certificate:

Salary certificate is one of the important official documents that are used in professional careers. The first example of using a salary certificate is when you apply for a loan to the bank or a loan company. Hundreds of individuals apply for loan i.e. house loan, automotive loan, student loan and business loan on daily basis but the bank doesn’t approve all the requests. Instead, they go through each applicant and see if he will be able to pay back the loan on time. When an employed person applies for loan, the only way to understand his financial strength is to see his monthly income i.e. salary statement.

Another very common scenario to use a salary certificate is when you apply for a job and you ask for a certain salary figure i.e. 50% more than your current salary. The employer or the company doesn’t simply give you your desired salary but they first evaluate your worth and if you deserve the salary that you want. One way to know this is by seeing current salary certificate. For instance, if you are currently earning $5000, you can easily ask for $6000 to the new employer but the same salary figure won’t be possible if your current salary is $3000. Key focus is put on the net receivable salary when someone writes a request letter for salary certificate.

Getting an apartment or renting a residential place is very difficult these days. If an apartment becomes vacant, there are dozens of applicants who go for the same place. The landlord or the owner of the apartment takes great care scrutinizing the applicants and then he finds the most suitable tenant for the apartment. A very common method of evaluating an individual is by asking him for the salary certificate. For instance if an individual rents an apartment with $5000 monthly rent, how would he be able to afford it with a monthly income of $6000? This is what the landlords and owners check before accepting a tenant.

Key Elements of Request Letter for Salary Certificate:

  • Name of the person writing the letter
  • Name and other details of the recipient
  • Date of writing the letter
  • Subject stating the main purpose of the letter
  • Formal request to issue salary certificate for a specific period
  • Reason(s) for asking for the salary certificate
  • Specific time period of the certificate i.e. past 6 months
  • Particular format in which the certificate is acceptable
  • Signature and closure of the letter


Sample Request Letter for Salary Certificate


 Rendell Carter

Manager HR

Sigma Enterprise Pvt Ltd.

Date: 5th December, 2021


Subject: Request for salary certificate


Dear Mr. Carter,

This is Stephanie Huppert from marketing department. I am working at this company since past 3 years as an assistant manager marketing under supervision of our HOD Mr. Japer Lloyd. With this request letter for salary certificate, I am formally requesting you to issue my salary certificate for the past 6 months. Approval of Mr. Lloyd is attached with this letter.

Last week I applied for home loan and yesterday I got the email from the bank that in order to consider and precede my loan request, they need to see my salary slips first. As they explained, it’s important to see if a person earns good money and he or she will be able to pay back the loan with interest on time. They can only verify it with the income statement and a guarantor.

I found an old friend at the same bank who will vouch for me and will be my guarantor but still I need the salary slips to present to the bank. My employee code is SE56982 and my salary is $3200 without any deductions and taxation. In the salary certificate that you will issue me, my gross salary, added bonuses and compensations and deductions will be mentioned after which net salary will be calculated.

It was advised by my colleague that HR department doesn’t issue salary certificate upon informal request but one has to write a formal request letter with the approval from their HOD to the HR department and then they will consider issuing salary slip. I have attached required documents here with the request letter for salary certificate and I have explained the reason for requesting the salary certificate. Hopefully there won’t be any problem. It would be a great favor from your side if you can process my request and issue the salary slips within next 2-3 days.

I am hoping to hear from you very soon.





Stephanie Huppert

Assistant Manager

Marketing Department

Employee Code: SE56982

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