Sample letter denying acceptance of salary structure

The salary of an employee mainly depends on the fact that how much experience he has and the skills and abilities he possesses. Another important factor to consider here is if the employee wants to switch to a different organization or another company offered him a better job with a higher salary. In most cases, if a company approaches an individual and offers him a better position at their company, it means they are willing to pay him more and offer him an even better salary structure. If that’s not the case, the individual has the right to just deny the offer by sending a letter denying acceptance of salary structure.

Importance of Letter denying Acceptance of Salary Structure:

There are many factors that an individual considers before agreeing to a job offer. For instance, if a person is unemployed, he would do anything to get a job whatever the salary is but if a person is already employed and he is earning a good salary package, switching to a different company will only make sense to him if he is getting his expected salary package or a better position at the company. These things are usually discussed with the employee during their interview and meetings with the HR department.

As soon the company finalizes an offer letter and sends it to the individual, the recipient has 5-10 days to make up his mind if he wants to accept the offer or not. If the salary structure is not what he expected or discussed during the meeting, he still has the chance to negotiate it with the HR department by sending a letter denying acceptance of the salary structure. In most cases, after the negotiation, the employee gets what he wants because he is sure he is worth more than what he is offered. The overall tone of this letter should be polite and the individual should explain why he thinks he deserves a better salary than what he was offered.

Key Elements of Letter Denying Acceptance of Salary Structure:

  • Name of the person writing the letter
  • Name of the recipient of the letter
  • Date of writing the letter
  • Subject of the letter stating the reason
  • Explanation of why the salary structure is not acceptable
  • Explain your expectations
  • Terms and conditions that you want to discuss
  • Acceptable salary structure and designation


Sample Letter Denying Acceptance of Salary Structure


Joseph Sheppard

Manager HR

Terra Reliance Group

Date: 10th December, 2021


Subject: Letter Denying Acceptance of Salary Structure


Dear Sir,

I am writing this letter in reference to the last meeting we had about 2 weeks ago about a vacant position at your company. I just got the email from your side stating that you are offering me position of assistant manager compliance with net salary of $1250 per month.

With this letter denying acceptance of salary structure, I regretfully inform you that the designation and salary is not what I had in mind. If you remember, during our last meeting I told you that I am currently working as assistant manager compliance with salary package of $1000 with added bonuses and compensations. Every month I receive performance bonus, travel allowance and residence allowance from my current employer and it all sums up to $1200 with just $50 deduction of tax.

I would like you to consider that if I leave my current employer and start working for you, there is nothing much that I am getting out of it. I will be working on the same designation with added responsibilities and load of work because your organization is bigger and there is a long list of clients working with you meaning I will be dealing with multiple clients at once. Additionally if I accept your offer, I will be moving to a different apartment so the commute time is shorter which will ultimately mean I will pay more rent.

You have already conducted two interviews with me and you very well know that I am a competent and experienced employee who knows all the tweaks and perks of compliance related issues. When you contacted me and offered me a position at your company, I was under the impression that I will be getting what I deserve but that’s not the case here.

I am not saying that this salary package is not acceptable but it’s just not right for me. My counter offer to you is that you give me position of deputy manager compliance with level 3 medical insurance for me and my family members and salary of $1500 per month with added bonuses and compensations i.e. house rent, travel allowance, vehicle maintenance etc.

I am hoping to hear good news from your side very soon.



Robin Bryans

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