Sample new landlord introduction letter

New Landlord Introduction Letter Sample

Whether we talk about a residential building or a commercial property, there is always a landlord who takes care of the property and its tenants. This landlord is responsible for collecting rent from tenants, ensuring their safety, and stopping a violation so all the residents or tenants live by the rules and regulations. If the owner of the building wants, he can change the landlord anytime, and as soon the new landlord starts working, one of his key responsibilities is to introduce himself to the tenants. Usually, this is done by calling a meeting of all the residents and formally introducing the new landlord. Another method is to send a new landlord introduction letter to individual tenants of the building. This letter is written by the landlord where he introduces himself and talks about his previous work and employment a little.

Importance of New Landlord Introduction Letter:

Tenants and landlords work very close and they usually interact on regular basis. For instance, at the starting of each month, the landlord visits each tenant and collects the rent payments. Anything a tenant has a problem i.e. leakage in the bathroom, damage to the property, or just the fact he locked himself out of the apartment, they contact the landlord, explain their situation, and ask for his help. In most cases, a landlord is also the handyman of the building who can do small fixes and repairs.

Tenants who are used to working with a landlord might not like the idea that there will be a new person working on this position very soon. Some people might hate the fact that their favorite landlord is leaving without even meeting the new landlord and seeing if he is a better person. It’s the responsibility of the new landlord to formally introduce himself to all the tenants with this new landlord introduction letter. This is a way of telling them what they should expect, certain changes that are coming their way, and plans for the future for the betterment of the building and the residents.

Key Elements of New Landlord Introduction Letter:

  • Name of the recipient of the letter
  • Name and other details of the new landlord
  • Date on which the letter is sent
  • Subject of the letter
  • Formal introduction statement
  • Something about the previous work or employment
  • Personal achievements and accomplishments
  • Plans for the future
  • Ideas and suggestions for the benefits of the residents
  • Closing statement

Sample New Landlord Introduction Letter


Steven Hubert

Apartment# 24

2nd Floor, Pen Plaza Building

3rd Hudson Street, NY

Date: 17th December 2021


Subject: Formal Introduction


Dear Mr. Steven,

I am hopeful that you are doing well. With this letter, I would like to formally introduce myself. My name is Jimmy Campbell and I am the new landlord of this residential building.

As you know that the former landlord worked for almost 10 years and I am sure he had very good relations with all the tenants in this building and I would like to continue on the same good terms as well. I have worked as a landlord for my entire life and it’s my 3rd job. Previously I was located in New Jersey and before that, I was in Washington. Recently, my son got enrolled in Columbia University so I had no other choice but to relocate my family to New York.

While I was new to New York, I was looking for a job and luckily I met with Mr. Simon who is the owner of the building. During our meeting, I pointed out that I am looking for a job here and if he knew someone who can help me with the matter. He instantly expressed his joy and said that the position of landlord is vacant in one of his buildings and he would like me to start working for him immediately.

As you know that the previous landlord was also the head of the residence society but I want to change the selection. I want other residents to come forward and if they are interested, we all can run for the president’s position. This way if you vote for me, I will be the new president of the building and if someone else wins, he will have this position. While talking to the previous landlord, it came to my attention that he gave himself this position without the consent of other residents and I don’t want to do that.

During the first meeting with the senior residents, we all agreed that the voting will be held on the 23rd of next month so you will have plenty of time to interact with me and get to know me a little. Maybe you will like the way I handle my responsibilities and you vote in my favor or you might have a concern or problem that is bothering you about me. I would like to tell you that I take criticism and suggestions very positively so if you have anything to tell me, please let me know and I will see what I can do about it.




Jimmy Campbell

Permanent landlord

Pen Plaza Building

Sample marketing plan letter for car service center

Sample Marketing Plan Letter for Car Service Center

A Marketing Plan Letter for a car service center is more of a proposal letter that is sent from a marketing company to the owner of the business. This letter includes all the important details of how the marketing agency is planning to increase the sales of a car care center and how much money is required to complete the job. Another important element that is discussed in this letter is the expected or calculated increase in sales after implementing the marketing plan. These letters are mostly solicited which means they are written upon request of the business owner.

Importance of Marketing Plan Letter for Car Service Center:

Whether we talk about a car service business or a textile industry, every business needs a good marketing plan. The days when only your product was enough to speak for itself are gone and these days there is so much competition in the market that a company needs to implement a good marketing plan to stay ahead of the competitors. There is no doubt that quality of services matters the most but creating goodwill and reputation in the market is the job of a marketing and advertisement agency.

Businesses like car care services and rental services mostly depend on their reputation in the market. If a client evaluates a service center as a good and reliable repair center, he is going to discuss it with his friends and family members so they also go to the same mechanic. With a marketing plan, the key purpose is to implement a local-based advertisement plan that helps increase the sales of the business. The technique that is used depends on the budget, market trends, and geographical location of the business. For some areas, billboards are a good option while in some locations, sticking to print media is the key to success.

Key Elements of Marketing Plan Letter for Car Service Center:

  • Introduction of the marketing company
  • Details of the client and the business
  • Description of the business
  • Market analysis of the company and competitors
  • Viable marketing techniques to implement
  • Suggested increase in the sales
  • Budget to implement the marketing plan
  • Timeframe and schedule of the marketing plan
  • Terms and conditions of the agreement

Sample Marketing Plan Letter for Car Service Center


Mr. DuPont Redford

Owner & CEO

Safe City Car Service Center

Springfield, Columbus, Ohio

Date: 5th December 2021


Subject: Marketing plan for the car service center


Dear Mr. Redford,

I hope I find you in good health. I am writing this letter about your request for professional marketing and advertisement services for your business.

Our Company Springfield Marketing Agency has been in business for more than 12 years and we have worked with all the major corporations and companies in this area. Recently we developed a very successful marketing plan for Jim’s Car Rental Company and we were pleased to receive positive reviews and comments from the client.

Your car service center is located right in the middle of downtown Columbus and it’s a very congested area for companies and businesses. Within 5 mile radius of your company, 7 other companies provide quality car care and repair services. You need a good marketing plan that allows the consumers and vehicle owners to distinguish your business from other competitors.

Before writing this proposal letter to you, we conducted our research in the market and your services and we are happy to announce that you have a very good reputation in the market. You have hired very experienced and skilled employees who work with compliance and they ensure customer satisfaction at all points. Still, your company is not getting the expected number of customers and for that, we are here with a marketing plan where we will use local print media, billboards, and television ads. The most important thing about this marketing plan is that we have done it while staying within the budget limit provided by you. Our analysts are suggesting that if this plan is implemented right away, your business can see an instant increase of a minimum of 10% in the first 2 weeks of next year.

Attached is the detailed marketing plan for your reference and if there is anything that you wanted to change or revise, we are always here at your assistance.  Once you approve the marketing plan, we will discuss payment terms and schedule with you along with the terms and conditions of the marketing agreement.

Hope to hear from you soon.



Jason Smith

Executive Manager

Jupiter Marketing Agency

Sample last notice to pay school fee

Sample Last Notice to Pay School Fee

Schools and other education institutes offer their services in return for fees and educational charges. The better education a school has, the higher the fee is. Parents understand the fee structure before they enroll their children and they accept these terms and conditions. Still, now and then, the school finds out that a parent didn’t make the fee payment on time. At this stage, the school administration or finance department can issue a notice letter to the parents of the student. If a couple of these letters goes unnoticed, it’s time to send the last notice to pay the school fee.

Importance of Last Notice to Pay School Fee:

If there are five hundred students enrolled in a school, the administration knows that all the parents won’t be able to make the fee in a day or two. Because of that, the parents are usually given the chance to make the fee till the 5th or 10th of each month. Still, some parents won’t be able to make the payment on time or they simply forget that the fee is still not paid. Now it’s the responsibility of the school to inform these parents that their kid’s fee is unpaid and they should transfer the payment as soon as possible.

Usually, when a parent receives such a notice, they instantly make the payment but there are certain situations or circumstances when a parent might not be able to make the payment i.e. they lost their job or there are on medical leave and won’t get their paycheck till next month, etc. Whatever the case is, the school just doesn’t rusticate the student in the first attempt but they try to cooperate with the parents till there is no other option but to show some consequences. The last notice to pay the school fee is the final letter that is sent by the school to the parents informing that they should make the payment immediately or they should prepare to face the consequences.

Key Elements of Last Notice to Pay School Fee:

Using official letterhead:

While writing a late fee or pending fee notice to a parent, it’s always better to send the letter on official letterhead. Your school or the institute must have a letterhead that is used for official documentation. This will ensure that your letter is taken seriously and in case you want to use it in the future, you have proof that you didn’t just send a generic warning letter.

Explain the circumstances:

The main part of this letter is where you explain the pending fees that the recipient needs to pay to the school. Your school may apply a late fee penalty which means the parent needs to pay the actual fee and the surcharge. It’s important to explain the total due payment because the recipient may not understand the added surcharges.

Enlist previous notifications:

Just for the record, you should mention if you have sent prior notification i.e. warning letters to the recipient. A parent might be angry to see this letter especially if it’s the first time they receive such a letter. It’s possible that even if you sent previous letters, they didn’t receive any so you should mention the dates on which you sent the warning letters.

Make a formal request:

After confirming the total overdue payment, you should make a formal request to the parent that they should make the payment within a specific period i.e. next few days or 1 week, etc. At this stage, it’s also suggested that you give a couple of payment methods to the parent i.e. they can make the payment in cash, or by check or online bank transfer and any method is acceptable for you.

Explain the consequences:

In the end, you should politely explain the consequences or results that an unpaid fee will have. For instance, you can explain that if the parent doesn’t make the payment at a specific time, the school will suspend the student or if they will rusticate the child at the end.

Sample Last Notice to Pay School Fee


Frank Glisten

Date: 15th December 2021


Subject: Last notice to pay the school fee


Dear Sir,

I am writing this letter on behalf of Little Heaven School System to inform you that the fee of your child Kathy is pending for the last three months and we respectfully request you to pay the sum of $450 at your earliest convenience.

As you know that the last date to submit the fee is the 5th of every month and when we didn’t receive the fee of Kathy for October, we sent you a notification stating that you haven’t paid the fee yet. Sadly there was no response from your side. Upon calling you after a week, it came to our attention that you lost your job and you requested some grace period to pay the fee.

Keeping your track record in mind, the school decided to give you some margin and we waited for the 5th of next month but still, there wasn’t any payment made from your side. We again sent you a polite reminder about the outstanding payment and it took us some time to get hold of you. Again, you informed us that you haven’t got a job yet and it’s been a tough financial quarter for you and your family.

It’s 15th December already and now there is a 3-month fee pending at your side. We strongly believe that communication and cooperation is the key to success in any relationship but we haven’t heard anything from you in the last 3 weeks. School administration has decided to give you a final warning before things take a turn for the worse. If we don’t hear from you within 1 week or the pending payment is not made within 10 days, we have no other choice but to rusticate Kathy.

It is not easy for us to tell you all of this but we have no choice. Our administration takes these cases very seriously and we usually don’t give this much time or consideration to any case. Because Kathy is a very bright student and we didn’t have any complaint from your side in the past, your case was given special consideration on my request but now things are out of my control and even I was given the warning to prolong rustication given the fact that 3 months fee is not paid.

I hope we hear soon from you and the whole situation is resolved.




Monica Bellwether

Admin Officer

Little Heaven School System

Sample house construction completion report letter

House Construction Completion Report Letter Sample

Generally speaking, when a construction project completes, the owner of the project wants the contractor to ensure all the work is done and there is nothing pending. It’s possible that the contractor thought the work is completed but still, there is something pending. This is why the clients ask the contractor to issue a house construction completion report letter. When we talk about the construction of a house, the same rule applies here. As soon as the work is done, the contractor does the inspection himself or hires a third-party inspector who checks the entire property and creates a report of work completion.

Importance of House Construction Completion Report Letter:

During the construction of a house, there are hundreds of tasks and assignments that should be completed. Before the work starts, the contractor signs an agreement with the client where the details of the project are added. This same agreement also includes the criteria for completion of each part of the house i.e. the bathroom will have tiles, shower curtains will be installed, the kitchen will have installed microwave and refrigerator while the rooms will have painted ceiling and fans and lights should be working properly.

In the absence of a house construction completion report letter, the owner might find something unfinished inside or outside the house, and once their shift their stuff inside the house, it’s not easy to do repairing work in presence of residents and furniture and other stuff. To ensure the contractor has finished all the work according to the plans and there is nothing unfinished, a completion report is issued. The inspector can either complete his own report with the findings or the client can give him certain criteria to mark a task completed/finished. The inspector then checks the property against the given criteria and if there is any change or discrepancy, he mentions it in the report and presents it to the contractor and the client.

Key Elements to include in House Construction Completion Report Letter:

  • Name of the client
  • Details of the property
  • Name and other details of the contractor
  • Name and contact information of the inspector
  • Date of conducting the inspection
  • Short description of the property as seen by the inspector
  • Individual parts and portions of the house discussed briefly
  • Statement of completion or unfinished task
  • Overall results and conclusion at the end


Sample House Construction Completion Report Letter

Bryan McKenzie
House# 73, 5th Street
Floyd Suburban Area
Washington DC


Date: 17th December, 2021


Subject: House construction completion report


Dear Mr. Bryan,

I hope you are doing well. This is Adam Williams; project manager and construction supervisor. I am writing this letter to inform you that initial and final inspection of your house is completed after construction and all the details can be seen below.


The house we are referring to is a double story villa with 2300 square foot covering area and it’s located here in Floyd Suburban Area of Washington DC. Joseph and Co Construction Company was responsible for the construction and 3 days ago they informed me that the construction is completed and it’s time for the final inspection.


I conducted the inspection on 15th December, 2021. The weather was almost clear with few clouds but overall there was good sunshine. I started the inspection from outside and then moved inside. Outside of the house, I checked the pool, garage, pantry area, garden and the patio along with the front and backyard. Everything seemed to be according to the plans and the final details were according to the finalization report of the contractor.


Inside the house, I felt a certain smell that was coming from the entrance corridor. I asked the contractor on site about it and he said that the front wall is freshly painted about 3 days ago and they have used a special chemical to dry the wall quicker than usual. Because there is not enough sunlight due to winter season, they had to use the chemical. The smell will go away in next 5-10 days.


All the rooms are cleaned very well and there is no rubbish in the corners or inside the window frames. Bathrooms are all cleaned very well with the drain cleaner and kitchen sink was also washed with the same cleaner to get rid of debris. All the hardwood floors are polished with varnish about a week ago and floors appeared to be squeaky clean.


I checked for water leakage, seepage and moisture in the basement but could found any. Overall the construction is very good and the contractor especially took care of cleaning after the work was done. Electrical system is working perfectly as well the plumbing system. There was a problem with the garage door when it was opened from inside but upon checking, it turned out to be a broken wire inside the panel.


Lastly, I would recommend you to wait for at least 1 week or 10 days before moving into the new house so the vapors and paint fumes are completely gone. There is nothing dangerous and if you want, you can move to the house tomorrow but it would suggest waiting for a while.




Frank Medallion

Evaluator and Inspector

Delta Inspection Agency

request letter to transfer to another branch for family problems

Sample Request Letter to Transfer to another Branch for Family Problems

Maybe you are used to working in a company that only has a single branch or office but having multiple branches within the company is a very common trend. Along with many benefits, this factor allows the employees to move to another branch while staying within the company. Keep in mind that this transfer is not something anyone can do occasionally but there are strict rules and regulations to follow.

It’s possible that an employee or worker finds it difficult to keep working in a particular branch because of personal issues i.e. medical condition, traveling situation, or something important at home i.e. a sick family member. If this happens, they have the option to contact their manager, explain their situation to them, and request them to be transferred to another branch either in the same city or a different city. This is done with the request letter to transfer to another branch for family problems.

Importance of Request Letter to Transfer to another Branch:

In any office or workplace, there are lots of moving parts and the work of one employee is interconnected and dependent on the responsibilities of other employees and workers. Because of this and many other reasons, employers and supervisors usually don’t allow employees to shuffle in between the different branches and offices. Instead, if someone finds it impossible or difficult to work in a particular branch or if he finds working in another branch more convenient, they can request their supervisor to consider their transfer request.

In the transfer request letter, the employee explains why he wants to move to a different location and if there is anything in particular that is bothering him. By explaining the reasons, the employee makes it easier for the supervisor to understand their situation and help them by recommending the transfer to the HR department or higher management. You should understand that if you want to transfer to another branch because of a family issue or problem, it’s not certain that the HR department will agree with you. In this case, you need your supervisor or manager on your side who can convey your story to the higher management and help you win the situation. Sitting with your supervisor and explaining the situation to him is one option but it’s always better to write the formal letter and make the transfer request official.

Key Elements of a Request Letter to Transfer to another Branch:

  • Name and other details of the receiver
  • Details of the organization
  • Date and subject of the letter
  • Proper introduction of the employee
  • Explanation of the reasons for moving to a different branch
  • Enlisting the facilities, opportunities or benefits one can get after transfer
  • Formal request to transfer to another branch
  • Details of shifting the work to another employee during and after transaction
  • Ideal timeline or requested timeframe to finalize the details

Sample Request Letter to Transfer to another Branch


Patrick McCabe

Manager accounting

CC: HR department

Twin Technologies Pvt Ltd.

Date: 20th December, 2021


Subject: Request for transfer to another branch


Dear Sir,

With this letter, I am formally requesting you to consider my transfer from head office to twin tower branch. I am writing this letter to explain my situation and to allow you to understand why it’s important for me to move a different location.

I have been working here at this branch for the past 5 years and it’s very convenient for me to commute from office to home and home to office. Since last month, my mother is having health issues and she is all alone at her apartment. I tried asking my brother and sister to stay with her until I find a better solution but they have refused.

At this moment, her neighbor is taking care of her but she is not in a good shape either so I can’t rely on her for long term. I need to go and stay with my mother and take care of her. I am very well aware of the medical condition she has and in case of any emergency, I can attend her until she is attended by a doctor or a nurse.

The work I do at this branch is something that is not limited to here only but a part of it involves input from other branches as well including the twin tower branch. Luckily there is someone at that branch who has resigned last month and she will be leaving next week so there is a vacant spot there for me.

I am sure that you will understand my situation and will provide your support as always. I am surely going to miss working under your supervision and will remember you and thank you at every step of my career because of the knowledge I gained from you and the abilities you helped me to gain. If you accept my request, kindly contact the twin tower branch HR department and let them know about the transfer so they can complete the paper work as soon as possible.




Neil Patrick

Executive procurement officer

Twin Technologies Pvt Ltd.

explanation letter for not wearing uniform

Sample Explanation Letter for not Wearing Uniform

Companies around the globe have strict rules and regulations for the work environment. These are also known as work ethics and all employees are obliged to follow these rules. One of these rules is to wear a proper uniform while working on a job. Usually, when we talk about wearing a uniform, we are talking about blue-collar jobs i.e. manual work. For instance, in a production unit, machine operators wear blue color coats while supervisors wear white color overalls and cleaning staff wears green color coats.

When it comes to corporate jobs i.e. marketing, consulting, counseling, usually firms and corporations don’t ask their employees to wear a particular uniform but there is still a dress code i.e. suit and tie is a must or only wear black shoes, etc. Not wearing a proper uniform might be a serious issue for some supervisors so if an employee is seen without a uniform, he or she might be issued a show-cause warning letter. In return to the letter, the employee writes an explanation letter for not wearing a uniform on the job.

Importance of Explanation Letter for not Wearing Uniform:

Rules and regulations that are created and implemented for the betterment and safety of workers and employees are equal for everyone. It’s not like a lower-level worker can’t enter the office premises if he is not properly dressed while a senior manager can wear whatever he wants. One of the reasons that uniform code or dress code is strictly implemented in the workplace is to keep the environment and atmosphere professional. In many cases, it’s actually a requirement of the compliance auditor that all workers should be wearing specific color coats or overalls so anyone can distinguish between different levels of management.

If you were caught not wearing your uniform on the job, it’s not the matter of life and death. But, strict action might be taken against you to ensure you or anyone else won’t do it again in the future. Once you receive a notice or warning letter from HR or your supervisor asking for explanation of not wearing uniform, you have around 3-5 days to reply to the letter with an explanation letter. This explanation letter is an important part of this whole process because even if you have done something wrong, the employer has no right to terminate you without hearing your side of the story. To tell your side of the story, you write the explanation letter for not wearing uniform. Not only that it allows the other party to understand your situation but in some situations, it can also explain why it wasn’t ideal for you to wear your uniform on a particular occasion or why you should be given another chance.

Key elements of explanation letter for not wearing uniform:

  • Name and details of the recipient
  • Details of the company
  • Date
  • Subject
  • Details of the employee
  • Explanation of the situation
  • Apology for not complying with company regulations
  • Confirming that the mistake won’t happen again
  • Showing obligation to any consequences i.e. fine or penalty

Sample Explanation Letter for not Wearing Uniform


Simon Timothy

Manager HR

ABC Consulting Corporation

Date: 15th December, 2021


Subject: Explanation letter for not wearing uniform


Dear Sir,

I am writing this letter to you for properly explaining myself for not wearing uniform on 12th December, 2021. I received a show-cause notice from my supervisor and I was advised to contact the HR department with a proper explanation letter before any legal action is taken against me.


With all due respect, I would like to point out that this is the first time I have been in such a situation. I have been working at this company for past 3 years and not a single memory clicks when my supervisor had to call me to give me warning for anything. I take work ethics and company rules and regulations very seriously. After all this is where I belong and the company is responsible for providing for my family.


On that particular day when I got off of the subway, it was raining very heavily. I didn’t know it would rain that day so I left my umbrella at home. As soon I was out of the stations, before I could get into the cab, I was completely wet and my clothes were dripping water all over the car seat. The first thing I did after arriving at work is calling my cousin who lives nearby and asking him to bring me a shirt and pant.


I was well aware of the fact that I wasn’t wearing uniform and I tried to dry my clothes by hanging them in the men’s room but it wasn’t enough. In the evening when it was time to sign off, my clothes were still wet and I had to leave them in the rest room for a day or two.


With this letter, I am formally apologizing for my actions and I ensure you that this will never happen again. Please don’t think of this letter as any justification to prove that I had the right to not wear my uniform because of the circumstances but I am just explaining my side of the story and showing my gratitude towards you for letting me explain myself.



Joseph Timber

Junior machine operator

Division II, unit # 5

Explanation letter for drinking alcohol on duty

Sample Explanation Letter for Drinking Alcohol on Duty

Drinking is not illegal or prohibited in most of countries around the world but it’s still unethical or restricted to drink while operating a machine or during work hours in the office. Companies and organizations have strict rules and regulations where no employee is allowed to drink alcohol or consume any sort of material that can influence their mind and decision-making abilities. Still, it’s possible that every now and then; some employee is caught drinking while on duty.

In most cases, such employees are immediately terminated from their position while in some cases; the employee is given a chance to explain himself. This is a fundamental right of every human being to be able to express himself and explain his side of the story. Sometimes, things are not exactly what they appear on the surface, and finding the story behind an incident might change the understanding. The letter written by the employee who was caught drinking on the duty is known as the explanation letter for drinking alcohol on duty.

Importance of Explanation Letter for drinking alcohol on duty:

As explained above that if someone is caught to be working under influence, they are immediately fired from their position because not drinking or using drugs on duty is basically the first rule that a workplace has. If a supervisor or manager catches an employee drunk on duty, they have the right to terminate the employee but in some cases, this situation backfires when the disgruntled employee files a lawsuit against the employer.

In order to save yourself and your company from such a situation, employers and supervisors usually give a chance to the employee for explaining himself. This is typically done with an explanation letter where the employee confirms that he was in fact drunk and then he explains the reasons for drinking on the job and lastly, he apologizes and promises that it won’t happen again. Depending on the sincerity of the employee and the overall tone of the letter, it’s possible that the employer gives a warning to the employee and another chance to him to prove he is actually ashamed of his actions.

Key Elements to add in the Explanation Letter for drinking alcohol on duty:

  1. Explanation of the situation:
    This is the first part of the letter where the employee confirms that he in fact was drunk on duty and there is no confusion or false accusation from the employer. It’s possible that there is some reason for him to drink on the job and here he can explain that particular reason.
  2. Showing your regret:
    In the middle of the letter, the employee shows his gratitude for letting him explain himself and expresses his regrets. Here he explains how embarrassed he is because of his actions and the way he handled the situation.
  3. Confirming not to repeat the mistake:
    Here the employee again accepts that he intentionally made a mistake and apologizes for his actions. This part of the letter should be written with a polite tone where the words show the employee is actually ashamed of what he has done.
  4. Accept the consequences:
    This is the closure of the letter and here the employee expresses that he will accept any consequence or decision from the employer i.e. termination, demotion, fine or transfer to another department. Basically this is a way to say that the employee regrets his actions and will do whatever it takes to show that he will comply with rules and regulations in the future.


Sample Explanation Letter for Drinking Alcohol on Duty



Thomas Gilbert

Manager HR

Silicon Compliance Agency

Date: 23rd December, 2021


Subject: Explanation letter for drinking on duty


Dear Sir,


I am writing this letter in return to the show-cause notice issued by the HR department for finding me working under influence on 18th December, 2021. I am grateful for having this opportunity to actually tell you what happened and why I misbehaved.


I am confirming that it wasn’t the first time I had a drink while working in the office but it’s certainly the first time I was caught. I am not going to defend myself by finding an excuse to drink in the office because it’s still unethical no matter how bad the circumstances are.


Since last month, I am under a lot of stress both at work and at home. My father is in critical condition and he is admitted to the hospital where the doctors are not very hopeful that he will recover. During this time, my sister met with an accident on the road and broke her legs and she is on bed rest for the past 3 weeks. On top of that, I made a mistake in the office by routing a shipment to the wrong address. You can understand my mental condition when I have to deal with these problems at once and that led me to start drinking during office hours and calming myself a little.


Now that I think about the whole situation, I can confirm that the approach I took wasn’t a good one. I should have talked with someone to express my stress and depression instead of finding hope in alcohol.


I am really ashamed of what I have done and I am ready to express my regret in any way you want. If resigning from my job is what it takes to show you that I am feeling guilty about my actions, then I am certainly ready to do so. But, I would like you to consider this apology and give me another chance to prove that I am a good employee. If you find this acceptable and agree to give me another chance, I am ready to take counseling sessions both at work and at home to express my stress and control my depression in a healthy and acceptable way.


Thank you for your time and patience.



Joseph M. Riley

Assistant Manager IT

23rd December, 2021

Notarized Letter Template 04

33 Free Notarized Letters & Templates

Here you can download these 33 Free Notarized Letters & Templates from our website quickly.

If you have bought or sold something in the past, you might have heard of getting the transfer letter or authority letter notarized. What it means is that when there is an important document under discussion with signatures from various parties, it’s essential to ask someone to check the identities of each party signing the agreement or contract and make sure they are legitimate. The person who checks the identities and other documents and puts his signature on the letter that all involved parties are real is known as notary public. It’s important to note that a notary public not only checks the legitimacy of identities of all parties involved in signing a contract but he is also responsible to make sure that signers sign the contract with their free will. He is responsible to make sure to check if the signers understand what’s written in the document and to make sure that they are not under influence of any kind which can make them incapable of making the right decision.

Uses and Importance of Notarized Letters:

Many people have the misunderstanding of a notary public as the person who only needs to check for sources of identification before 2 or 3 individuals can sign a contract but as discussed above, there is more to that. Yes, the part where you go to a notary public, ask him to witness the signature of an agreement after verifying the persons signing the agreement are legitimate is true but that’s not it. You need to understand that when a letter or document is notarized, the responsibility falls on the shoulders of notary public. In case anything goes wrong, either party has the legal right to sue the notary public for not doing his job correctly.

This is the reason that notary public take more time to each factor involved in notarizing a letter or document. An important element to keep in mind is that a notary public can only notarize a document that is signed in front of him. This means you need to take unsigned letter to his desk and once he checks your identities and allows you to sign, only then you can put your signature on the letter or agreement of any kind. Keep in mind that getting a letter notarized is not free and you might need to give some fee to the notary public. These charges of notarizing a letter depend on each state and country but usually they can be anywhere in between $50 to $100.

When a document is required for any legal reason, it’s important to proof its authenticity. When you present a sworn statement from a third party in court in any case, the court can’t just assume it’s authenticated and the statement wasn’t taken under pressure but they need some kind of proof to check if it’s real. If such a statement was given in front of a notary public officer and he notarized the statement, court will allow it’s submission as a legal proof from either side. In order to save time in legal hearings, courts usually require all the documents to be notarized before submission in the court.

Free Notarized Letter Templates

Here are 30+ Free Notarized Letter Templates to assist you in preparing your own Notarized Letter.

Notarized Letter Template 01

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Notarized Letter Template 12

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Key Elements of a Notarized Letter:

Visiting a Notary Officer:

Perhaps this is very obvious but still the first step of getting a letter notarized is to visit a notary public officer in his officer. If you have done this before, you will surely know a notary public and if it’s your first time, you can ask for recommendations from your friends or coworkers.

Providing Proof of Your Identity:

In order to ask the notary public to notarize your letter, first you need to provide any source of identification so he can make sure that it’s actually who you are claiming to be. This can be done with a social security card or a valid driving license or even with your passport. In simple words, any legal document that can proof your identity is valid for notary public officers.

Letting the Notary Public do his Work:

As soon you provide documents for your identity, the notary public will start his work. He will make sure the documents are real and not expired or anything and then he will ask you some questions. These are very simple statements that he needs to hear from you such as if you are willing to sign the document or if someone is somehow forcing you to sign the document or something like if you are under influence of any drug or alcohol. Once you answer these questions, it’s time for the next step.

Signing the Letter or Agreement:

As soon the notary public has verified you documents and he checks that the document is not signed previously, he will ask you to sign the agreement or letter. If there is more than party involved in signing the letter or agreement, the notary public will ask each of them to sign the letter in front of him.

Ask the Notary Officer to Notarized the Letter:

As soon the document is signed by all the involved parties, it’s time for the notary public to take one last look at the letter to check for any errors or mistakes and then he will notarize it by putting his signature with stamp or seal on it.

Sample Donation Letter

Sample Donation Letter

Donation letter is kind of a formal letter which is written to a number of people to ask for some financial help for your organization. This type of letters are sent to big companies or wealthy individuals to let them know about your organization or welfare firm, your key goals and previous achievements and ask them to donate some money to raise the charity fund. This money can be for any cause, from buying new clothes for poor to helping an entire nation when they are in trouble like a war or natural disaster like flood or earthquake.

This letter is also a form of getting donor’s permission to spend the money for the best cause whether it’s local or international regardless of nationality and religion. People who are very rich or belong to a wealthy family, always offer their helps in case of any problem so when your organization sends them the donation letter, they welcome the invitation and try to participate as much as possible. Also when you want people to donate their time not money, you send this letter. This way you tell them to share their time with children in orphanage or with old age persons in welfare homes just to show them that they are not alone and there are people out there who actually care about these poor and needy people.

Types of Donation Letters

There are only two types of organizations in the world; profitable organizations and non-profit organization. Profitable organizations produce enough money by making products or providing services that they survive without any outside help but non-profit organizations can’t survive or run without other people’s help. These types of companies or firms need other people to donate some money so that they can continue their duties and work smoothly. To get the donation, these non-profit schools, colleges, orphanages and other organizations send donation letters to general public and ask for their help to pay the expenses. Donations letters are like the essential part and a basic ingredient of a non-profit organization.

General Guidelines to write a Donation Letter:

  • It’s very important to do a little research before sending out donation letter to see who is capable of helping you and who is not in a position to donate some money right now.
  • It’s also very important to personally know the person you are writing the letter or at least you should have some idea of his financial position and reputation in the market. Accepting donation from a crept person or a criminal may lead you to some problems in the future.
  • After analyzing all that, it’s time to write the letter. Start is with proper salutation like “Mr. Jason” or “Mrs. Kendrick”.
  • In the first paragraph give a little introduction of your organization and the main purpose of collecting the donation. Also at this point you can show some recommendation from general public who have donated before and are satisfied with the outcomes.
  • In the second paragraph, explain why you wrote this letter to the reader or his organization and what specifically can he do to help you raise the funds for the donation. At this point you can share a bank account number and ask him to share it with his friends and relatives and ask them to donate some money in there.
  • After that appreciate and thanks the reader for his time and consideration and close the letter with a proper greeting like “Regards” or something.

Here is preview of this Free Sample Donation Letter created using MS Word,

Sample Donation Letter

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Proposal Acceptance Letter

Proposal Acceptance Letter

Proposal Acceptance Letter is a formal business letter which is written by a department inside or outside the organization to let someone know that his or her proposal has been accepted and the department wants to know more about the details of the project. This is a routine letter in business world and written in a very formal way because it also serves as an official document and proof that the department has accepted your proposal. For example when a department inside the company wants to start a new project to change the process of an ongoing project, the department head is required to send a proposal letter to the administration or management of the company who then consider it for a while, research on its outcomes and possible faults and then if they think it’s a beneficial project, they accept it and send back a letter to tell that department head that his proposal has been accepted and they are permitted to start the project.

Writing Proposal Acceptance Letter

Also when a person wants to do business with your firm or wants to make a deal or transaction of goods or something, he sends you a proposal letter in which he explains this deal and the profit or benefits you will get and once you are satisfied, you give him your feedback in form of an acceptance letter and ask him to sign the deal.

Unlike other letters, this letter is only written from a superior person to his employees or juniors because only a superior person can decide whether to accept the proposal or reject it. Companies work on a formula that it’s better to have to heads on a project than one and better to have three than two which means the more thinkers are here, the better the project will be. That’s why companies always welcome proposal letters from their own employees and outside visitors who don’t work for them but have good business proposals. After getting these proposals, these companies respond as quick as possible to show that person that he is very important so does his views. Quick response or sending a acceptance letter soon is very important to have long term relations with customers or proposal presenters which may be your employees outside parties.

General Guidelines to write a Proposal Acceptance Letter:

  • It’s an official letter and written on daily basis in most of the companies so it’s better if it’s written on company letterhead instead of handwriting it. This way the letter will be more formal and receiver will take it more seriously.
  • Use a proper salutation at the start to address the reader in the letter such as “Mr. Nelson” or “Miss Catherine”.
  • Before coming to the actual point it’s better to write a few words to appreciate that person’s effort that he took some time to think of this proposal and sent the idea to your company which is very thoughtful.
  • After that you tell him that his proposal has been accepted by the company directors and they want to work with him on this project. If there are any faults or mistakes in the proposal you mention them here and a general idea for him to correct these errors.
  • If you want him to agree with you on some conditions, you mention the condition here in detail so that he will have a clear idea about the future of him and his proposal in the company. This way he also decided whether he wants to do this project on the given conditions or want to change anything.
  • Finish the letter with a thank you note just to tell them that you are very glad that you two are going to work together and you are looking forward to that time.

Here is preview of this free Proposal Acceptance Letter,

Proposal Acceptance Letter

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