Job Offer Decline Letter

Decline letter also called a rejection letter is an official document that is written by a business or an individual to let the other person(s) know that he doesn’t want that thing or offer that he agreed upon. This is a well-mannered way to reject the offer of someone or some company. If someone is so experienced at the work he does, he may offered a number of jobs from different companies and organizations but the problem is that he can’t accept all of them. So he has to inform some of them that he really appreciates the effort they have made but he is not available currently although me doesn’t want to close the road forever as he might like to work for that company in the future. This is also used by an individual when he is offered a job but he doesn’t like to work there. Thus he writes this decline letter to that company to inform them that he can’t work with them. The thing with this letter is that even if the offer doesn’t meet your standards or the duty hours are awful or even if the pay is not that good, you can’t mention these things as the reason of rejection because that employer might offer you something amazing in the future if you keep good relations with him.

There are three kinds of a decline letter and all these vary according to the situation and the person who is writing them. The standard types of decline letter are:

  • Standard decline letters
  • Kind decline letters
  • Very kind decline letters

Although there is not much difference in all these types but they vary a little bit from each other and the thing is that one single letter is not good for every situation or every individual. As it’s clear from the name, the first type which is standard decline letter, is majorly used by businesses and with a little change in the draft, it meets the needs of every situation. Companies use this letter to decline the offer of a third party of doing mutual business or a buyer writes this letter when he wants to inform a vendor that he doesn’t need the product or services anymore or at all. The second type is used when some company wants to reject the offer of some applicant to do a work in the company or if he wants to do an internship. On the contrary, an individual uses this letter when he wants to decline the offer of a company that offered him a job. This letter is perfect when you want the other person or business to know that you appreciate their effort and consideration but at the present time you can’t accept their choice due to some personal reasons but you don’t want to close the door as well. The third and final type is used when the offer is so good or the company offering is very high profile and you don’t want them to get angry or feel bad about themselves as you may need their services in the future. This is the letter which is used by a company who is already doing a business with another business but can’t accept their second offer and they don’t want to discontinue the ongoing project as well.

General guidelines to write a decline letter:

  • This is a business letter and should be written in a formal way. Use a company letterhead to write the letter or if it doesn’t exist, create your own by putting the company name and logo on the top.
  • Use a proper salutation and address the receiver with the full name and correct address.
  • This letter is just a way to tell that person that his application for employment has been rejected and that thing can be explained with few words so there is no need to exceed one page. Keep the letter short and concise.
  • Thanks the candidate for his consideration and time and tell him that you and your company really appreciate his effort.
  • You need to state some factors about the decision you made about declining his or her application. You can provide him your company’s situation that you can’t hire new staff at this time or you are already downsizing.
  • Support the candidate by telling him that even if you are not hiring him right away, you have saved his application and as soon as there is an opening in the company, you will consider him first for the position.
  • Finish the letter by saying good luck to that applicant for this job search and if you can provide some information about a company who is hiring at this time and they may hire this person too, write details about that too. Put your name and signature at the end and close the letter.

Here is preview of a free sample Job Offer Decline Letter  created using MS Word,

Job Offer Decline Letter

Here is download link for this Job Offer Decline Letter ,

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Sample Break Up Letter

So you are about to break a relationship but feeling hesitant to tell your partner. Do not worry as you can write break up letter because it is a right way to break the news and explain the reason of break up. It will prevent you from worst question like “Why” because it is breakup is really hard to do. No one feel pleasant after breakup and it is a sad process that can diminish pleasure of every person. It is an effective and soft way to blow of a break up and to give some closure to your ex-partner. Through this letter, you can provide useful information to your ex-partner so that he/she can read and reread it at the time of need.  It is written by middle scholars or people in rude relationship. It is important to remain honest about your feelings and be clear about your reasons.

Tips to Write Break Up Letter

Break up letter is important for that person who wants to end an abusive relationship. Following are some tips that will help you to write an effective break up letter:

  • If you want to write an effective break up letter then it is essential to brainstorm your ideas and thoughts on a rough paper. Write reasons of your split up but use nice and polite tone while writing everything. It will be good to include some nice and important things about your ex-partner. Write good qualities and write the role of this person in your present and future life.
  • Although you can opt for typed break up letter but it will be good to write handwritten letter to add more personalized touch to your letter. Use formal tone and address him/her followed by date at the top of the letter. Commence your letter by writing that you have strong feeling, you should not date any longer. Use blunt and gentle tone while keeping your letter to the point. Do not try to confuse reader because any mix emotions and messages can disturb her.
  • Write that your romantic relationship is over now followed by the reasons of your split up. Try to be as gentle as possible and avoid blatant rejection terms such as “I do not wish to live with you, You are of not my type, You dumped me” etc. Use softer language like “we will better be friends; It is not good for us to live together” etc. Write positive qualities in the letter and state some incidents where you can enjoy together.
  • Conclude your letter with complete description and write your views about this relation in future. Write everything honestly and try to end your relation in friendly note. If you want to turn your relationship in friendship then write it in your letter. Give him/her options either he/she want to accept your friendship proposal or not. Do not force for another relationship and give him/her some time to think about it. Give him/her open choices for the future.

Here is preview of this Free Sample Break Up Letter created using MS Word,

Break Up Letter

Here is download link for this Break Up Letter,

Download Break Up Letter

Promotion Request Letter

Promotion request letter is usually written to request for promotion from employer and it is not an easy task. It requires full planning and preparation because you have to convince your employer to seriously consider you for promotion. You have to show your good qualities and good contributions in the success and growth of organizations to your employer to give him/her reason for your promotion. If you feel that you are in the same position from considerable period of time then it will be good to write a compelling promotion request letter. Your request letter should highlight your skills and qualifications. It is important to tell about your interest to your boss and human resources department.

Tips to Write Promotion Request Letter

Compelling promotion request letter will prove really beneficial for your career so you have to be really careful while writing promotion request letter. Following are some tips that will help you to write perfect letter for your career growth:

  • Start your letter with your contributions for the company and write potential benefits of your promotion for the company. Let them know that you are qualified enough to work on a better position. You have to give imaginations of potential benefits about your promotion to your boss.
  • Write your major accomplishments in the letter but do not write irrelevant material because these can irritate reader. It will be good to include relevant accomplishments while requesting promotion. Write duration of your employment within this company, your expertise and dedication toward the company.
  • Do not use negative words because these can make your impression weak. Write strong words to show your employer that you are a strong person for this position. Avoid such statements and words that can create doubts about your abilities to carry out important tasks.
  • Praise your employer for his/her cooperation and explain how much you enjoy while working within this organization. Try to convince employer by telling him/her that you want new challenges and able to deliver good results.
  • It will be important to write those skills that you have acquired during your job within the organization. Write about new training and seminars you have attended during your job. Discuss new growth opportunities and demonstrate your skills to move up to new position.
  • Show professional courtesy that is requirement of time and help you to get more positive results. Try to write your letter in suggestive tone so that the potential employer can promote you according to the situation of the company.
  • Compliment training and seminars you have attended during your job and the skills as well as qualifications you have learnt during these activities. Write some recommendations for the betterment of the company to prove your authenticity for the position.
  • Take a moment before concluding your letter and say sincerely thanks to your potential employer for considering you for the promotion. It is professional attitude and helps you to fulfill requirements of the time.

Send your letter after proofreading it properly because any grammatical and logical error will be a question mark on your writing skills and professional attitude.

Here is preview of this Free Sample Promotion Request Letter,

Promotion Request Letter

Here is download link for this Promotion Request Letter,

Download Promotion Request Letter

Birthday Invitation Letter

Personalized invitation letters have great importance while throwing every kind of party especially birthday party. Both types of formal and informal birthday parties require a well designed birthday invitation letter. Formal invitation letters require more conservative tone and an R.S.V.P should be there for the recipient. If you are writing an informal birthday invitation letter then you should include some humor in the letter to upbeat the personality of guest of honor. Personalized birthday invitation letter will give special feeling to guests. Give them welcome feeling through birthday invitation letter and include a short message to include the details of birthday party.

Tips to Write Birthday Invitation Letter

Birthday invitation letter is really important to give special feelings to guests and following are some tips that will help you to write a perfect birthday invitation letter:

  • Address specific guest by writing his/her name at the top left corner of your paper along salutation. If you want to write a formal birthday invitation letter then it is important to write surname with Mr., Mrs., Ms., or Dr., etc.
  • Write one to two sentences to give introduction such as name and age of birthday girl or birthday boy and important milestone. If you want to organize a surprise event then it is important to include its details in the birthday invitation letter. For instance, “We are going to celebrate 65th birthday of our dear mother Vaneeza Johnson and will throw a surprise birthday party to pay tribute to her hard work and successful life”.
  • Write about party such as date, time, venue and complete address with important contact numbers of host and nearby locations. Keep this segment concise and write each piece of information on a separate line. For instance,

August 11, 2013

7:30 p.m.

City Star Restaurant

15 East Street.

Pretty Avenue, CA 4441

  • If you are going to throw a theme party then it is essential to write about it in the birthday invitation letter. You have to tell about theme, dress code and other important requirements. You can write about gifts that will be presented to birthday boy or girl according to his/her preferences.
  • Refreshment is an important part of your party and every guest wants to know about it in advance. You have to give details about it such as, “Cocktails and appetizers, family style dinner, potluck affair or bring your favorite dish with you”.
  • If you want RSVP then write about it in the birthday invitation letter so that people can guarantee their presence in the party and this will help you in further arrangements. Provide valid contact number for the convenience of guests.
  • Prepare a list of guests in advance so that you can send invitations prior time to all important guests. Write name of the guests and their phone numbers so that you can acknowledge your guests via phone.
  • Informal birthday invitation letter can be more interesting and colorful according to the theme of your party and preferences of chief guest. Formal birthday invitation letter should be free from all logical and grammatical errors.

Here is preview of this Free Sample Birthday Invitation Letter created using MS Word,

Birthday Invitation Letter

Here is download link for this Birthday Invitation Letter,

Download Birthday Invitation Letter

Dispute Resolution Letter

If we describe resolution in simple words, it means to change something i.e. method, procedure or strategy. When a company or business wants to make some differences in the office related to either planning or employees, it issues a letter which states the needs and rules of changes and this official notification is called a letter of resolution. This letter is prepared by the head of the department or the owner of the business but mostly a board of directors issues this type of letters. This letter explains the present situation of the company, currently ongoing strategies, the need to implement new or improved methods and the way this will be done. This is also a way to tell another company or business partner about the changes you are about to make in your business which will affect their business too and you two may need to renew the agreement you signed to do some mutual business. Most companies are divided into several departments and each department is assigned its own tasks. When the company wants to change something or implement new rules, it’s difficult to inform every person in the company so the superior or central management issues the letter of resolution to each department of the company or a specific division if the resolution is not for the entire company and then that department informs it’s employees about the changes and rule of everyone in this procedure.

There are several reasons out there for issuing a resolution letter and some of them are discussed here. A company writes the resolution letter when it wants to resolve a problem by consensual agreement. When a specific strategy is going to be implemented in the company, it needs to be addressed, accepted or rejected between all the departments. This is a standard procedure to make sure that the soon to be implemented strategy is righteous for the company and it won’t have any bad impacts on any section of the company. Although you are making changes in one department, it will affect the entire organization so it needs to be told to each division. On the other hand, company writes this letter to the owner(s) of the company when it wants to convince them for the implementations and to get their permission to start the project.

A company can’t always operate on its own and eventually it has to involve one or more businesses to continue the working. In that situation when two or more companies do business together, they sign an agreement which contains the rules and regulation for each one of them so that they have definite and same goals to achieve. When one of them realizes that his methods are not up to date with the market or there is something needs to be changes in the company, he is required to inform the other partners about that problem and the change to get their permission. This is very important because may be after implementing new strategies; those companies won’t continue doing business together. That’s the reason that they are informed by a resolution letter and called for a meeting to discuss the in hand agenda to avoid any misunderstanding or conflicts in the future.

General Guidelines to write a Letter of Resolution:

  • Consider the drafting before writing or composing the letter as it’s an essential part of writing this type of letter. You can get help from libraries, books, grammars and dictionaries to make error free draft of the letter. it would be a good idea to assign more than one person to create several draft and then you can make the final one by choosing different factors or points from each of them.
  • This is an official document not a personal letter so make it short and clear. There is no need to discuss anything useless or irrelevant to the ongoing issue. As you keep it clear and concise, the reader won’t have any difficulty understanding it and you won’t have to explain it to each one of them personally or on telephone.
  • Every country or state has its own laws and regulations which are also applicable on organizations and businesses so support your decision with those rules and ensure the reader that you have thought through everything and there is nothing against the law. If you have got any legal document permitting you to implement the change, attach that with the letter too.
  • This is not a love letter to your spouse or girlfriend/boyfriend so you better use a company letterhead and type the letter instead of handwriting it. This way the letter appears more official and will be considered with more seriousness.

If you have attached a number of additional documents with the letter as proof or just to support your decisions, make a list of them at the end of the letter and close it.

Here is preview of this Free Sample Dispute Resolution Letter created using MS Word,

Sample Dispute Resolution Letter

Here is download link for this Dispute Resolution Letter,

Download Dispute Resolution Letter