It can be difficult to resign from your old job but you have to do this in order to select best options for you or for the growth of your career. You can do it in official manner via a resignation letter that will provide you courteous way to resign from the old job. You can quit your old place on a good note with the help of resignation letter and your professionalism will be liked by everyone. It is important to write a professional resignation letter in order to avoid any problem in future because your negative comments or bad attitude can pay you in your future. A well drafted resignation letter will help you to say good bye to your old employer and colleagues on good terms.
Table of Contents
Writing Resignation Letter
Resignation from old job requires some manners because you have to keep good terms with your old employer and colleagues. You cannot quit your job on verbal notice and a formal resignation letter is always required to convey your message in official manner. Resignation letter should be gracious and positive to highlight your professional work experience. Professional resignation letter will portray your true professional image therefore the letter should be short but comprehensive. It is a best way to maintain positive relationship with your old employer and colleagues. It will help you to get reference from previous employee on the time of need. It serves as official notice that you are terminating the employment with the organization.
Resignation Letter Format Guidelines
- Start your letter with clear declaration on positive note and show some modesty by saying “I regret to inform you that I have to leave my position of Assistant Accountant with Star Company, effective from 15 August”. It is essential to provide notice of at least two weeks.
- Write a valid reason for which you are resigning such as you got a bright opportunity in a new company. You have to state the details of your new company and your new designation within this company in concise way. Do not be so arrogant while writing your resignation letter especially if you are getting job in the competitor’s company of your current company.
- Draw attention to your major accomplishments and contributions to the current company to get greatest tangible results. Show professional refinement while writing your letter by saying that it was your delight to work with them on dissimilar projects throughout your tenure.
- Express your gratitude to your supervisors and colleagues to show your honesty and dedication toward current company. Do not say anything harsh because it can spoil your whole impression and can pay you in near future. Stick to the rule, “If you cannot say something nice, does not say anything at all”.
- Say some grateful words for the knowledge you have gained during your work in the corporation. You can write as, “I have gained valuable lessons and ways to grow myself personally and professionally”.
- After completing your resignation letter, take help of your trusted friends to read this for once before its submission. Carefully choose words for your resignation letter and write your positive experiences within the current organization. Do not make any complaints in the resignation letter because it is not a correct platform to do this.
Sample Resignation Letters
Here are some sample Resignation Letters for a quick view,
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| Download: Sample Teacher Resignation Letter | Download: Receiptionist Resignation Letter |
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| Download: Resignation Letter due to Conflict with Boss | Download: Resignation Letter Due to Non-Promotion |
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| Download: Resignation Letter with Flexible End Date | Download: Resignation Letter Due to Merger |
Heartfelt Resignation Letter
Heartfelt Resignation Letter is a special type of resignation letter. When an employee has to leave his job due to personal reasons but he still doesn’t want to and wants to let his employer know how much he appreciate working with him and how much he feels hurt in his heart to leave such a good boss and employee friendly organization, he writes this letter.
The key purpose of this letter is to inform the employer about the resignation but another important factor is to show gratitude towards the employer and appreciate his efforts, his good behavior and the best time that the employee spent with the employer just to make him feel better. This is also a good way to keep the option of coming back open so that if the employee again decided to work with the same employer, he can say that he didn’t burn the bridges and still have chance to come back.
Employees who decide to resign from their job don’t only use heartfelt resignation letter just to keep their options open for worst case scenarios but also because they want to keep a good and friendly relationship with the employer outside of the office. For example, the employer and employee have been friends for a long time and the employee doesn’t want the resignation to come between their friendship so he uses very polite and courteous resignation letter.
Sample Heartfelt Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject:
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am really sorry and deeply hurt to inform you that I have decided to leave this job and move to my hometown so that I can spend time with my family and find a job there.
You can’t understand what kind of pain I went through to decide and to make final decision about leaving this company and especially you. I have worked at this company for only 1 year and I know this is not enough time to make any kind of statements but you should know that this was not my first job and now that I have worked with you, I just want to say that the 15 years I have spent in different companies with different employers, the last year that I worked with you is the most important and best time of my life. I am not say this because of the experience and skills that you helped me to learn on this job but it’s because of your kind and polite behavior towards the employees.
In my entire professional career, I never felt working with a brother as I felt working with you because of your forgiveness towards our mistakes and your gratitude towards the coworkers even with the office boy and janitor.
I am leaving this city as well to return to my hometown as I have find a similar job there and I am not planning to come back any time soon but still I wish I will take some time out and visit here so that we can meet and share some thoughts together.
Yours sincere,
Employee’s name:
Harsh/Rude Resignation Letter
Usually when an employee decides to leave a job and sends his resignation letter to the employer. He keeps the tone very polite and tries not to burn the bridges so that if it’s needed, he can meet with the employer with dignity. But there are some situations when an employee is so fed up and frustrated working in a job or for an employer that when he finally decides to leave his job, he actually tells the employer about his experience and he doesn’t even care if he is being harsh or rude to him because he has decided to leave the job for good and he is not planning to come back ever.
Usually this kind of harsh resignation letter is received by the employer when the employees at his company are not comfortable with the environment, behavior of management and senior staff or company policies. When they are at job, they don’t want to risk their employment by sharing what they actually feel about the work and as soon they finally decide to leave, they open up the bottled feelings and fire them directly towards the employer with their resignation letters.
We mostly don’t see a resignation letter that is rude or includes harsh words about the employer or company but it is possible that even if an employer doesn’t expect it, he can receive such rude resignation letter from a neutral employee who was supposed to be very kind and down to earth person during his employment.
Sample Harsh/Rude Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am really happy to inform you that I have finally got the courage to leave this hell hole for good and join another company that will appreciate my presence.
I have worked at your company for more than 2 years and I am really relieved to say it out loud that I hated it for the entire time. I don’t know how you are running this company and how this company is still functioning and it will be a myth for me that how can a dumb, stupid and too proud person like you can run this company for this long.
I may be wrong but I just want to say that even if I am leaving this company, I think my presence won’t change a thing and you will bring this company to the ground in next 6 months or 1 year at most.
It’s really disappointing that I have wasted two precious years of my professional life and career at your company under your bad supervision and worst policies and rude management that feels and shows the first line employees are just like insects and nothing is important about them. I wish one day you and your management encounters with their match and understands the embarrassment that I faced during working at this company.
Employee’s name:
Polite Resignation Letter
A Resignation Letter is a formal notification from the employee to the employer about his decision that he is leaving the job and informing the employer about his decision so that he can find a substitute within the notice period. There is nothing such thing as types of resignation letters but just different formats and method of sending this news to the employer in different ways. Most people use this letter just to inform the employer that they have finally decided to leave the job and join another company. Whereas some employees explain their experience in the company along with behavior of the employer and if something bad happened to them during the employment, they usually prefer to include it because they don’t want to come back to this company again.
Others and most of the people use a polite and courteous tone in the resignation letter. They simply inform the employer about their decision of leaving the job and as they appreciate his behavior of employer and the time they spend with each other during the employment, they prefer to show their gratitude towards the employer in order to keep their options open. With this polite resignation letter, even if the employee who left the company comes back and asks the employer that he once again wants to join the company, there are still some chances that the employer will consider his application because of the way he ended the things with him with the resignation letter.
Sample Polite Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
As you know I am searching for a new job in another company for some time and now that I have found one, I am sending you this formal resignation letter with 1 week of notice period.
I have worked in this company under your supervision for more than 2 years and I am very glad to state that you are one of the best employers that I have worked with in my entire career. It was a great time that I spent here in this company working with you and other than the good memories that we share, I learned a lot from you. The skills, abilities and expertise that I have gained in the past 2 years are only become possible because of your courteous and polite behavior with me and other subordinates of yours.
I am not very happy about leaving you and this company but we both know that this company is not a good fit for me on the long run and it was just a matter of time that I run out of options so I took the initiative and applied in other companies and I got the job. With this resignation letter, I want to appreciate your efforts and kind behavior with me and show my gratitude towards your courtesy. I hope you will accept my resignation letter and find substitute within the notice period.
Yours sincere,
Employee’s name:
Courteous Resignation Letter
When an employee doesn’t want to hurt the employer by the notice of leaving the job, he has to be very careful with the words that he uses in the notification letter that is also known as the resignation letter. Also, he needs to use a polite and courteous tone in the letter as well. The resignation letter that is sent by the employee to the employer with gratitude and courteous feelings i.e. feeling hurt and sorry for leaving the job; is known as the courteous resignation letter. Usually the employee appreciates the time he has spent on the job with the employer and praises his efforts and attitude towards the employee.
Mostly when a relationship ends either professional or personal, at least one side is hurt with it. In this case, when an employee resigns from his job, either he is feeling hurt or the employer is not happy about his decision. In either case, it is the job of the employee who is leaving the company to inform the employer about this news in neutral words and make sure to appreciate his efforts and the time they spent together so that even if the employer is not happy about his decision, he can make peace with it.
Sample Courteous Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: formal resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am very sorry to inform you that I am leaving this job and hereby notifying you with this formal resignation letter.
I have worked at this company for more than 5 years and all that time, I worked directly under your supervision. I have to say that these five years are my best years and I will never forget what I have learned from you and the polite behavior of yours towards subordinates especially me.
I know you feel it to that we two have something special in between us besides the professional relationship which is the friendship that we share. When I started my job at this company, I was very nervous because it was my first job but I have to admit that even if I haven’t worked with any other employer, you are the best boss in the world and I am really hurt and feeling deep pain in my hear that I have to leave this job due to personal reasons and I can’t do anything about it.
I hope you will accept my resignation and as per the employment agreement, I am also giving you 15 days of notice period which is enough for you to find a substitute for my designation at this company. I am also available to work with the substitute and train him about the responsibilities of this position and your expectations out of it if you want. I would really appreciate if we can meet outside of office and share a cup of coffee sometime soon before I leave town for my new job in Scranton.
Yours sincere,
Employee’s name:
General Manager Resignation Letter
A manager in a company or organization is a professional that manages and supervises work and activities of employees. In the same manner, a general manager is the administrator of the entire company who not only manages and oversees the work of employees but also supervises the work activities of managers including first line managers, middle managers and senior or executive managers. A General Manager is the one that makes business strategies and plans and sets organizational goals and objectives.
Unlike any other employee in the company, general managers handle more responsibilities and their job is more complicated and crucial for the organization. This is why when a general manager wants to resign from his job; he has to go through a proper process in order to leave the company. First, the General Manager is required to inform the board of directors or partners of the company about his decision and ask them if they allow him to leave or they want to negotiate on the salary in order to keep him. Once, the owner or partners of the company agrees, the general manager is asked to evaluate the currently ongoing projects in the company and evaluate if he can leave or he has to wait for a better time in near future.
Once all set, the General Manager is asked to send a formal resignation letter to the management of the organization along with the exact date on which he will leave and notice period of at least 1 month. This is important that the general manager has to give notice period of at least 1 month because of the complication in search for new manager and hiring and training process. If the general manager wants, he can also offer his services for the training and development of the new manager that will be hired on his position and he can offer to train him if the management hires a substitute within the notice period.
Sample General Manager Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this letter to inform you that I am resigning from my position of general manager at this company and I am giving you 1 week notice period so that you can arrange for a substitute manager.
I have been chosen to member of the board of directors in this organization and in order to accept this offer, I have to leave this position and let someone else manage this company as the general manager.
I have completed my documents and attached them with the resignation letter and even if I am sure there is nothing missing, kindly let me know if you require anything else or if you have any questions or queries about the currently ongoing projects.
Kindly arrange for a substitute general manager as soon as possible so that I can coordinate with him within my notice period. Kindly arrange for my final paycheck within 7-10 days.
Yours faithful,
Employee’s name:
Chief Executive Officer Resignation Letter
A CEO of chief executive officer is a person that runs a company as the owner but he is not actually an owner. Usually the person who owns a company is nominated as the owner and he hires a high profile employee that runs the entire organization and he is known as the chief executive officer. Executive employees are higher than the management and managers and chief executive officer is like the highest designated employee in any organization and company.
As it is pretty clear that job of chief executive officer is very important and without a CEO, an organization can’t run, when a CEO wants to resign from his job, he is required to put this proposal in front of the board of members or directors in the company and ask them to approve it. Usually it takes a while longer for such resignation to be approved by the directors as compared to a resignation of a junior level employee or a manager because of the importance of this position.
It depends on circumstances that why a chief executive officer wants to resign from his job but most of the time, it is because the employee wants to retire from his career and thus he resigns. This is because there is no higher position possible in any organization than the CEO and if a person is CEO, he doesn’t want to lose that job for a lower position. Another possibility is that the CEO wants to start his own business and it is important that he resigns from his job first and then concentrate on his own company.
Sample Chief Executive Officer Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this letter to you to formally resign from my position of CEO (Chief Executive Officer) in this company and this is a notification to let you know that I will leave this job on the 3rd of next month. Also consider this duration as notice period.
In the previous board of directors meeting, I informed the key members that from some time, I am not feeling very well and it is getting hard and hard for me to concentrate on my job when I have a very serious medical condition. As you know I have type B diabetes and in the last checkup last week, the doctor has advised me to take some time out and rest at home. I guess this is it. Although I knew I will have to leave this company eventually but I didn’t know it will be this quick.
It’s not for sure if I am going to join this company again or work somewhere else but I can say one thing for sure that I won’t find any place as better as this one and I will never forget my employees and subordinates.
I hope you will accept my resignation along with 1 month notice period. If there is any complication and you want to extend the notice period, I will also agree with that. Please arrange for my final paycheck before I leave.
Yours faithful,
Employee’s name:
Accountant Resignation Letter
An accountant is a professional that handles all the financial and money related transactions in an organization. The key responsibility of an accountant is to monitor and supervise cash inflow and outflow in a company. Even when a company is accommodating an accountant very good, there are many chances that it can’t force the employees to stick with the company for any longer which means the accountant in a company has to resign from his job and pursue a better job in a better organization. In order to leave his job, he is required to inform the employer and management of the organization about his decision and let them know that he is going to leave the company on the mentioned date. This is done with the accountant resignation letter.
Many things are important to include in the resignation letter along with some factors that the accountant has to take care before leaving the company. For example, in the resignation letter, the accountant has to mention a specific date on which he will leave the company along with providing a particular period of time known as notice period in which the employer can find a substitute for his position.
Before leaving the company, the accountant is also required to get a NOC letter from the head of accounts department mentioning that the accountant has filled all the documents and assisted the other employees to match or compare the books to make sure there is no error and mistake in the accounts. The accountant is also required to mention in the resignation letter if he has already found another job or he will continue searching for one after leaving the company. This way the employer can easily evaluate if it’s possible to extend the notice period if it’s necessary for the company.
Sample Accountant Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this formal resignation letter to inform you that I am leaving this job and this resignation will be effective 2 weeks after you receive the letter.
With this letter, I am also giving you my 2 week notice period and you can avail this time to find a substitute for my position. Also note that I am willing to and will appreciate to train the new employee for the responsibilities and duties of my position if you want.
I want to tell you that the 2 years that I have worked in this company under your supervision is the best time that I have spent in my professional career and I hope to work with someone just like you in the next company that I will join.
I hope that you accept my resignation and take essential steps to find a substitute for my position along with preparing my final paycheck before I leave this company. If you have any further questions or queries, I am here to help you out in any way possible.
Yours faithful,
Employee’s name:
Administrative Assistant Resignation Letter
Administrative assistant is like an executive secretary who works for more than one executive staff member in an office. Usually when there are many executive level staff members work in an office and none of them require a dedicated assistant, an administrative assistant is hired who works as assistant for multiple staff members and provide his assistance to them in routine work activities.
Usually these administrative assistants are hired with the expectation that they will leave the company and join another company with better pay scale with the help of the experience they acquired on this position. This is the reason that mostly students are hired on these position are studying in master’s classes and as soon they receive their master’s degree, they prefer to work on a higher and more important and sophisticated position. If the employer can’t find such position for them in the company, they are allowed to resign from their job and join another organization. Before an administrative assistant decides to leave the company, he is required to send formal resignation letter to his employer and inform him about his decision along with giving his notice period which can be 1 week to 1 month depending on each particular situation.
Sample Administrative Assistant Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
Please consider this letter as my final resignation notification and accept my request to leave this company.
I have worked in this organization as your administrative secretary/assistant for more than 1 year and even if I don’t want to leave this company, it is time to pursue a better career in another organization on a different position on which I can use my professional skills and education credentials to prove myself.
I want to tell you that during my employment in this company, all of my coworkers were very kind especially you. It was a really tough decision to leave a boss like you but I have to think of providing for my family with better salary which is not possible on this assistant job. If you can recall, you will remember that when I joined this company, I informed you that this is just a temporary job and as soon I complete my master’s degree, I will ask you if you can find a better space for me in your office or I will join another company. I informed you before about the situation and you advised me that as there is no suitable position for me in this office, I should find a better job in another company.
Besides your kind and polite behavior, I won’t forget what I have learned during working with you and I will try my best to dedicate my skills to you no matter where I work in my future. You are like a big brother for me who is also a mentor and I have learned a lot from you.
I hope you will accept my resignation and agree with the 2 week notice period and arrange for my final paycheck before I leave this company.
Yours faithful,
Employee’s name:
Doctor Resignation Letter
A Doctor is a specialist of medicine who takes care of sick patients and people with medical conditions i.e. diseases, disabilities and allergies. Doctors are hired by hospitals and private clinics where on the other hand, some doctors also prefer to run their own clinic or hospital as private practice. A doctor who specializes in general medicine is known as general physician where on the other hand, the doctors that specialize in specific fields of medicine i.e. surgery, optical, ENT or orthopedic are known as specialized doctors in their particular careers.
It depends on each particular situation that why a doctor wants to resign from his job but most of the time, it is because of a better position in a bigger hospital. Usually doctors always keep searching for better employment options and as soon they encounter with one, they resign from their current job and join the other hospital or organization. Sometimes, doctors also resign because they want to continue their studies in medical or want to specialize in a particular field after completing general medicine.
If a doctor wants to resign from his job in a hospital or private clinic, it is important that before doing so, he informs the management about his decision and ask them to accept his resignation. Also, it is really important that when a doctor is planning to leave soon, he informs his patients about this so that if they want to be seen by some other doctor who will be there in future for consulting, they can make the arrangements.
When a doctor resigns, he has to stay in contact with the other doctors in the hospital for assisting them on the medical record and conditions of the patients that he was treating before leaving. Usually most doctors don’t do it but they prepare complete medical history files of their patients and put them in permanent record of the hospital so that new doctors don’t need to consult with them.
Here is preview of a Free Sample Doctor Resignation Letter created using MS Word,
Here is download link for this Doctor Resignation Letter,
Download Doctor Resignation Letter
Call Center Agent Resignation Letter
Call Center is a place where salesmen talk to potential customers on phone and convince them to buy from them. Companies and manufacturers give description of their products and services to the call center and these details are transferred from the Call Center Manager to the agents. These agents receive details or lists of phone numbers of possible customers and after contacting them, they inform them about the product or service they are selling and convince them to buy it from them.
If a person works as call center agent, it is pretty obvious that he is doing this job on temporary basis because of so many reasons. For example, this job doesn’t pay very well. You can’t adopt this career for long term basis. The experience doesn’t count because you don’t meet with people but just make phone calls. These are the common reasons that people usually prefer call center agent job as temporary or part time and as soon they land on a better job, they resign from their position. The resignation letter that is given below will help you leave your job as call center agent.
Here is preview of a Free Sample Call Center Agent Resignation Letter written to help our visitors to get started with this type of letter writing,
Here is download link for this Call Center Agent Resignation Letter,
Download Call Center Agent Resignation Letter
Police Officer Resignation Letter
There is a saying that working as a police officer isn’t something that everyone can do because this is a job that requires nerves of steel and if you are not good with stress and pressure on the job, maybe you should try another career that is more compatible with your nature and habits. Many people think that they can become a very good police officer who deals with crimes on daily basis but most of them don’t even pass the first year and resign from their jobs. Besides having emotions and being too sensitive about the job, there are many other reasons that lead polices officers to resign from their jobs.
The most important and common reason for resignation of a police officer is that he doesn’t have good relationship with his superior officer and the tension between them reached to a point of no return and no repair. At this point, there is nothing that the police officer can do to repair his relation with the senior officers and he has no choice but to leave the force. Another very common factor that forces police officers to resign is the behavior of coworkers and other officers in the group. This is a more common factor than you can imagine and many police officers resign from their jobs just because the abusive behavior and teasing of other officers.
Money is also a very big factor leading police officers to resign from their jobs. As soon your personal matters change i.e. you get married or you become a parent, you realize that if you keep this job, you won’t make enough money to support your family and thus you have to move on to another career or a better job that pays more money and benefits.
Sample Police Officer Resignation Letter
Police officer’s name:
Designation in the force:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in the force:
Police force name:
Department info:Dear (Recipient’s name),
I am writing this letter to you in order to inform you that I have decided to resign from my job in the force and with 2 week notice period, I will leave on the 25th of this month.
I have worked as a police officer for more than 2 years and up until now, the salary and benefits were enough for me but now that I am married and I have a family to support, I can’t think of any possibility of supporting my wife and children on this salary.
This is the one and only reason that led me to resign from my job. It is not like I am happy about this decision but I have to do it for the sake of my family. I joined the force because I like being working as a police officer but now that I am a family man, I have to think of my spouse ahead of everything else.
I hope you will accept my resignation and arrange for my final paycheck before notice period ends.
Yours faithful,
Police officer’s name:
Retirement Resignation Letter
There are two kinds of people in any profession and career; ones that love their jobs and always want to work and the others that don’t like their jobs at all but have to come to work because there is no way around. It doesn’t matter which group you belong to because it is a fact that at some point, you will have to resign from your job and retire from your profession. In most countries, 60 is considered as the age for retirement and most people avail this opportunity so that they can spend more time with their families and less worry about the work.
Most companies around the world have certain retirement policies which means if you reach a certain age or your performance drops to a certain level after spending many years at your job, you will be asked to retire from your job but it’s not like you will be forced to leave and even if the employers support either decision, it’s totally up to the employees if they feel to retire or not. In either case, once you decide to retire from your job, you need to formally inform your employer about your decision and ask him to accept your retirement resignation letter.
When we talk about a retirement resignation letter, it is considered as the last letter that an employee will write to the employer or management and once he receives his final paycheck and retirement savings, usually there won’t be any further contact with the company after that. This is the reason that when you want to write a retirement resignation letter, you take your time and you make it one of your best letters because your employer and coworkers will remember what you will say about them in the resignation letter.
Sample Retirement Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this letter to inform you that I have decided to retire and thus, I am resigning from my job of office manager at this company with 1 month notice period.
I have worked at this company for more than 25 years and I am very proud to say that this company and its employees are like my second home and family to me. I loved what I did here and I wanted to always work at this company but my physical health doesn’t allow me hard work anymore and I also want to spend some time with my family especially my grandchildren.
Even if I am really happy and excited to announce my retirement to my family and share this news with them, I am also very sad at the same time. I can’t believe once this resignation letter is received by you, I won’t be working here anymore and I won’t get to see this company growing.
I want to ask you if you have time so that we can meet outside the office sometime and share a cup of tea or a meal together. I hope you will accept my resignation and inform the HR department so that they can arrange for my last paycheck. Also, inform the payroll department that I want to withdraw my retirement savings from the company account soon after I leave.
Yours faithful,
Employee’s name:
Senior Manager Resignation Letter
When we talk about the hierarchy of an organization, the basic foundation depends on the type and size of the company. For example, a huge global organization has hundreds and thousands of employees so there are more managers for each department as compared to a small company that only has dozen of employees and a single manager who manages their work. In bigger organizations, there are usually three levels of management including first line manager, middle managers and senior managers. Senior managers are part of executive management and they are the key members behind making policies, strategies and setting company goals and objectives.
Senior managers are very important for any organization and they reach at this position after years of experience and work in the field. This is the reason that when a senior manager discusses his intentions about resigning from his job, the management and administration of the company prefers to stop him and keep him somehow. Usually when there are negotiations in between management and senior manager, management wins and it gets to keep the senior manager but when a manager decides and makes up his mind about leaving the company either for retirement or for a better career opportunity in another company, there is no use for such negotiation and the management accepts the resignation of the senior manager.
When a senior manager wants to resign from his position, he has to choose an appropriate time for leaving the company. It is not a good idea to leave a company when an important project is going on in the company as it can put bad reviews on the career credentials of the manager who wants to leave. Also, the senior manager has to offer more time in the notice period i.e. more than 1 month so that the management can easily search for an appropriate substitute for the vacant position.
Sample Senior Manager Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this letter to inform you that I have decided to resign from my position of senior manager at this company effective immediately and I am giving you notice period of 1 month.
I have spent so many years at this company and I can’t believe that the circumstances have brought me to this point where I can’t keep this job and deal with my personal problems. This is why even if I am not happy with the situation; there is no other way to work on my personal problems without leaving this job and moving back to my hometown.
I have given you 1 month of notice period and I think it’s more than enough for you to search for a new senior manager for the accounts department and I will be very happy if you find a person for this position and let me coordinate with him in order to transfer my responsibilities to him.
I hope you will accept my resignation and prepare my career credentials and my final paycheck before I leave.
Yours faithful,
Employee’s name:
Waitress Resignation Letter
A waitress is a female who works in diners, coffee shops and restaurants and waits on the customers. People come to eat in these places and as they sit on their table, waitress comes with menu and takes their orders and provides food to them. We can see waitresses in all kinds of eating places including breakfast clubs, lunch diners, clubs, pubs, coffee shops, fast food places and casual restaurants.
It’s not like an insult for the people who work as waitress but still this is a pretty simple and basic job and because of the minimum wages, not many people prefer to adopt this career on permanent basis but most of the time, the women who become waitresses, only do this job for temporary purposes. For example, a girl is studying in a college and as she has some hours left after college, she becomes a waitress so that she can earn money with flexible work hours. Many other jobs that pay on hourly basis are preferred by the women who want to work with flexible hours as they have another job or family to take care.
As said above, waitress is usually a temporary work arrangement for most people so as soon they encounter a better job opportunity or wants to move to a better career, they resign from their job. Restaurant manager is the employer of waitresses as he hires and trains them. So, when a waitress wants to quit his job, she is required to inform the employer in formal written resignation letter with at least 2 week notice period. Usually people don’t do it but if a waitress wants or asked to, she can also include the reasons for leaving her job as a waitress. It depends on each situation that why a waitress wants to resign from her job but mostly it’s because of a better career opportunity and not being comfortable with the work arrangements i.e. work hours or hourly wage. If the employer can’t negotiate on the employment terms with the waitress, he asks her to resign from her job.
Sample Waitress Resignation Letter
Employee’s name:
Designation in restaurant:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in restaurant:
Restaurant name:
Department info:Dear (Recipient’s name),
I am writing this formal resignation letter to inform you that I have decided to resign from my job at this restaurant and I am giving you 2 week notice period.
When you hired my 6 months ago at this job, I told you that this will be a temporary work arrangement and as soon I complete my studies in the local college and find a better job in the accounting career that I prefer, I will leave this job. Now that I have completed my education, it’s time for me to quit this job and concentrate on the job hunt.
I really appreciate everything that you have done for me in last 6 months and I am really thankful for giving me the opportunity to work with you. I hope you will accept my resignation and will arrange for my last paycheck before I leave.
Yours faithful,
Employee’s name:
IT Professional Resignation Letter
An IT or information technology professional is an experienced and skills person who understands how information technology works and how it can be used to maximize activities and performance of an organization. Companies and organizations hire IT professionals to evaluate their needs for new and advanced computer systems and networks in the company and to create harmony in the relationship of company’s policies and strategies and information technology.
Unlike any other employee in a company, IT professionals can’t just decide to leave their job and resign from their position but they have to wait for a better time when there is no important project is going on in the company and they have to evaluate that if they leave, company can continue its operations without any delay. General Manager is the employer of IT professionals and when they decide to resign, they are required to inform the general manager or office administrator before they can announce their resignation. Once the office manager evaluates that there is no way the company can keep the IT professional, he approves the resignation request and he asks the IT professional to resign with formal resignation letter.
Just like any other resignation letter, the IT professional is also required to give a certain time or notice period to the employer. In this notice period, the company can find a substitute for the vacant position and the employer can ask the IT professional to train the substitute if he is hired within the notice period. Duration of notice period depends on the type and size of the organization. Global organizations take more time to hire new employees so the resigning employee is asked to give more time in the notice period where smaller or domestic companies can hire new IT professional from within the company and it can be managed in a few days so the IT professional doesn’t need to give more than 1 week notice period.
Sample IT Professional Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I have decided to resign from my position of IT professional at this company and thus, I am sending you my formal resignation letter with 1 month notice period.
I have worked at this company for more than 1 year and I am really disappointed to say this but I am not happy about spending 1 year here. I have tried my best to cope with my subordinates and senior staff members but I think I am not a good fit here.
I have complaint many times about the behavior of other people towards me and even if you have promised a lot to take notice of it, you did nothing and there was nothing left for me but to leave and search for a job in another company.
Whatever I went through during my 1 year at this company, I want to let you know that I appreciate everything you have done for me and I will never forget the experience that I gained while working under your supervision.
I hope you will accept my resignation and arrange for my last paycheck before I leave on 2nd of next month.
Yours faithful,
Employee’s name:
HR Manager Resignation Letter
HR or human resource is a crucial department in any organization and company. This department handles hiring, recruiting, training, developing of new employees, training and career development of existing employees, prepares paychecks for the employees and promotes and demotes employees in the company. The head of this department is known as the HR manager. This is the manager that manages the work activities of the staff members of HR department. HR manager is only answerable to the owner, CEO or partners of the organization as the member of executive staff/employees and thus when a HR manager want to resign from his job, it can take a while longer as compared to other employees in the company.
When a HR manager decides to resign from his job due to personal or career related reasons, he is required to inform the executive management i.e. CEO or partners about his decision before announcing the news in the company to other employees. If the executive members think the time is proper and the HR manager can leave the company, they allow him to resign from his job or if they want to keep him, they can negotiate on the salary package. Once the executive management and HR manager decide that the HR manager is definitely leaving, they can proceed with the resigning process. This includes sending proper resignation letter to the superior management and the HR manager is asked to include the reason for leaving his job, notice period and exact date of leaving in the resignation letter.
During this notice period, the management can hire a substitute for the position of new HR manager or promotes an existing employee in the HR department most commonly the executive assistant to the HR manager. If this substitute is hired within the notice period, the HR manager has responsibility of working with the substitute and training him for the responsibilities of the job. He is also required to hand over the HR records to the new manager and advise him about important factors.
Sample HR Manager Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
Please consider this letter as my final resignation notification along with 2 week notice period. I am resigning from my position of HR manager in this company and I will be leaving on 15th of this month.
I have talked to the executive staff members including the CEO and partners of this corporation and they have agreed to accept my decision and after considering this decision for a week, I have finally made my mind about leaving this job and starting my own company back in California. Kindly arrange for the substitute HR manager within next 15 days so that I can coordinate with him before leaving and hand over my responsibilities to him.
I hope you will accept my resignation and forward the paperwork to the HR department along with executive staff members. Also, arrange for my final paycheck before I leave on 15th of this month.
Yours faithful,
Employee’s name:
Nursing Resignation Letter
Nurse is a medical professional that takes care of patients in hospitals in absence of doctors and other professional medical staff. It is a responsibility of a nurse to keep the patient clean, get him his medicine on proper schedule, help him to in changing clothes and going to bathroom, observing any change in the condition of the patient and preparing medical reports and charts for the doctor when he comes on visit for checkup.
When we talk about nurses and their resignation, you should understand that nurses study in medical school especially for the nursing. This means that a nurse can’t become a doctor so this can’t be the reason for the resignation of a nurse. It is possible that a nurse has found a better job in another hospital that pays more money and now he or she wants to resign from their job and join the other facility. Another possibility for resignation of a nurse is that he or she wants to study further in the medical school for specialization in surgery assistance, dental nursing, optical nursing or some other kind of nursing and they have to first resign from their job in order to concentrate on their studies.
In a hospital or private clinic, nurses work under supervision and administration of head nurse or the administrator of the hospital and they are only answerable to these two employees. This means that when a nurse wants to resign from his job, she has to meet with the head nurse or the hospital administrator and inform them about the situation and if they can agree on mutual terms, it is possible that the nurse decides not to leave but in most cases, the administrator agrees to accept the resignation and he asks the nurse to resign properly with a written resignation letter with a certain notice period that can be 1 week to 1 month depending on each situation. Once the administrator receives the resignation letter, he approves it and informs the HR department so that they can arrange for the substitute for the vacant position and arrange for the final paycheck of the nurse who will leave soon.
Sample Nursing Resignation Letter
Employee’s name:
Designation in hospital:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in hospital:
Hospital name:
Department info:Dear (Recipient’s name),
I am resigning from my job at this hospital and as per the procedure, I am sending you formal resignation letter with 2 week notice period.
I want to tell you that I have really enjoyed working here in this hospital and it’s purely my thinking but I think this is the best place that anyone can work in. even if I am really happy working here, I have to think ahead and plan for my career on the long run.
As I told you when I joined this hospital that it’s just a temporary work arrangement and I will leave at some point for further studies in medical school. Last week I got into the medical school for higher studies in the nursing and even if I wanted it badly, it’s not possible for me to study and work at the same time.
I appreciate your supervision and the kind behavior that I experienced at this hospital and I hope to someday come back and work for you once again. Kindly accept my resignation and arrange for my final paycheck.
Yours faithful,
Employee’s name:
Project Supervisor Resignation Letter
When a company or an organization handles a project, there are many employees or team members involved in any kind of project. The number of these team members depends on the type and size of the project but usually these factors affect the number of employees working on the project and not the position of a project manager and project supervisor. Many people make the mistake of assuming the project manager and supervisor have the same job as it’s not true. A project supervisor deals with low profile and day-to-day operations of the project. This includes; performance of the employees, progress of team members, resolving conflicts between the team members and keeping the team members on schedule and on track.
A project supervisor is a very high profile and important part of any project as it is not possible to run an operation or complete a project on time without project supervisor. This is the reason that when a project supervisor wants to resign from his job, he can’t just do it out of the blue but he has to make sure he follows the procedure and takes care of all the factors involved in leaving the job. This includes the timing, progress of the project, overall situation of the organization and many other elements. For example, a project supervisor can’t resign when an important project is ongoing in the company.
Another example is that when a supervisor wants to quit because of financial reasons, he should make this decision at a time when the company can negotiate with him on the salary terms because it is hundred times better to keep the job with higher salary than to move on to a new company. Also when it is crucial to leave a company during ongoing project, the project supervisor has to give at least 2 week notice period so that the management can find another supervisor before the position becomes vacant.
Sample Project Supervisor Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this letter to inform you that I am resigning from my position of project supervisor at this company and with 2 week notice period, I will leave on the 28th of this month.
I can understand that leaving this company is as hard on you as it is on me but I have to make some changes in my life and as it turned out, you can’t offer me more money, I have no other choice but to move on a better paying job in another company.
I was thinking of leaving for quite some time but the timing wasn’t right and now that all the ongoing projects are entered in final phase and it won’t affect these projects if I leave, I am sending you my formal resignation letter.
Please accept my resignation letter and if you want me to coordinate with the new project supervisor and guide him about the overall progress of ongoing projects, kindly find a substitute within my notice period.
Yours faithful,
Employee’s name:
Software Developer Resignation Letter
Software developer is a professional that develops software programs for computers and other electric gadgets i.e. mobile phone, play station and laptops. Usually software developers prefer to work as freelancer where they can work with as many clients at once as they can handle but there are also many companies and development agencies that hire these software developers on permanent basis and refer them to their clients.
It is pretty obvious that when a software developer is working as freelancer, he doesn’t need to resign from his job but as soon he completes a project, he can move on to the next client and these developers use resignation letters only when they work with a development agency and they want to either work as freelance or for another company and thus, they resign from their job. Before a software developer resigns from his job, there are some factors that he needs to take care. First of all, if the developer signed employment agreement with the employer when he was hired, he needs to review that agreement and evaluate what the agreement says about resigning. Another thing to consider while resigning is to make sure that you don’t resign when an important project is going on. When this is the case, you should wait until the project is completed and then resign because this way, the employer won’t have any objection to let you go.
On the other hand, if it is really crucial that you have to leave as soon as possible despite the projects and their progress, you should at least give 1 month worth notice period to the employer so that he can find a substitute for your job and while that substitute is hired within the notice period, you can also coordinate with him on the project that you are currently handling.
Sample Software Developer Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am writing this letter to inform you that I have decided to leave this job and I am giving you 2 week notice period. Please consider this as my final resignation letter along with notice period of 2 week and I will leave on the 15 of the next month.
I have worked in this company on the position of senior software developer for more than 2 years and I really enjoyed my time here and even if I am not happy about leaving this company for good, there are many factors that are forcing me to do so. First of all, you can understand that due to competitors and their prices, we have lost many clients in the past year and that has created big problems for the company and for me because when there are not enough project, my income is decreasing and I can’t support my family without good income figure.
I hope you will accept my resignation and will find a substitute software developer in the next 10-15 days so that while I am still here, I can coordinate with him and guide him about the currently ongoing projects.
Yours faithful,
Employee’s name:
Teacher Resignation Letter
A Teacher is a professional who is also known as lecturer or instructor who teaches students in schools, colleges, universities and other educational institutes. Teachers usually work in schools where the professors and lecturers teach in colleges and universities. Unlike most of other professions, teaching is supposed to be one of the best and most noble professions as there is nothing better than learning education and teaching it to others. Teachers are hired on all levels of education including pre-school, primary school, secondary school, high school, graduation school and for master’s level education in universities.
When we talk about why a teacher wants to quit his or her job, there can be many reasons but most of the time, it is because they want to study further in their selected subject and as they study, they can’t focus on teaching and thus, they have to resign from their job. When a teacher wants to study further after a while, he mostly informs his employer about his future intentions so that when he actually decides to resign, it won’t be a problem for the employer or head of the educational institute. Another reason for resigning from teaching job is because there is a better job in a better facility i.e. college or university and the teacher who is resigning wants to move to that position.
There are many things that a teacher is required to take care and consider before resigning from his or her job. First and most important thing is to discuss the decision of resigning with the employer before announcing it in the school or college and once the employer agrees and accepts the decision, then the teacher is asked to write a formal resignation letter. Another important thing for the teachers is try not to resign in the middle of an educational session i.e. resign at the end of the year when students are passed to next class.
Sample Teacher Resignation Letter
Employee’s name:
Designation in school:
Contact number:
Email address:Subject: Resignation Letter
Date:
Employer’s name:
Designation in school:
School name:
Department info:Dear (Recipient’s name),
I am writing this formal resignation letter to inform you that I have decided to resign from my job at this school as UCLA has accepted my job application and I am hired there as assistant senior professor for English. Consider this letter as my final resignation along with 2 week notice period.
Even if I already discussed my intentions with you, it is still a little awkward to inform you about my decision but I have to think what’s best for me and how can I move to a better position in my career. I am very happy that I got accepted in UCLA but I am also very sad at the same time because now I have to leave this school but mostly because I won’t be working with you anymore.
I want to tell you that you are my personal favorite employer and I hope that my next administrator is as good and kind as you. Kindly accept my resignation and arrange for my last paycheck before I leave on the 30th of this month.
Yours faithful,
Employee’s name:
Bank Manager Resignation Letter
Bank Manager is the most important employee in any bank. This is the professional that knows how to run a bank and how to supervise and manage the employees in the bank. Usually banks don’t hire managers directly on this position but lower level employees are promoted and posted on this position. This means that if a person is a bank manager, he mostly probably started his career as a bank teller in the beginning and with experience; he got promoted and got on the top as manager.
There are many things that a Bank Manager has to take care before he can resign from his position. As it is pretty obvious that banks deal with money and accounts so when a bank manager wants to resign from his job, he has to authenticate all the accounts and assist the auditors to verify that there is no financial loophole or error in the accounts and books. Once the manager receives NOC letter from the accountants or auditors, he can attach it with the resign letter and send it to management for approval.
Sample Bank Manager Resignation Letter
Employee’s name:
Designation in the bank:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Bank name:
Department info:Dear (Recipient’s name),
As I mentioned in the stakeholders’ meeting last week that I am going to resign from my job, consider this letter as my formal resignation letter from the position of bank manager.
I have worked in this bank for more than 10 years. I started here with the position of bank teller and with experience and my skills, I got on the top of the staff with the position of branch manager and I am handling the responsibilities of a manager for last 2 years.
As I stated in the meeting that there is nothing wrong with the bank or the management and I am not leaving because of anything related to either of the above but just because my father is very sick these days and as my family lives back in California which is also my hometown, I can’t take care of my family especially my father in the time when he needs me while working from New York. This is the one and only reason that I have to leave this job and move back to California and be with my father for some time.
It’s been so long that I can’t remember when the last time I took a day off from work was and I am hoping to spend this time with my family and not worry about the work at all. I appreciate what this organization has done for me and I want to show my gratitude to the management who always took great initiative to make sure the employees in the bank work comfortably.
I hope you will accept my resignation and find a substitute for my position in the 1 week notice. Please arrange for my final and last paycheck before I leave town next week.
Yours faithful,
Employee’s name:
Data Entry Operator Resignation Letter
A Data Entry Operator is a computer operator that receives different types of data files from different departments in an organization and feeds those data files in the database via computer and internet. This is a very simple and easy job but even with this fact, the operator has to take great care of how to arrange the data and how to put it in the database so that other users can easily retrieve it whenever they want.
When a Data Entry Operator wants to quit his job, he has to write a formal resignation letter to his employer who is usually the database administrator. Once the Database Administrator makes sure that there is no error in the database and the operator is leaving this job for the exact reason he stated in the resignation letter, his application is approved and he is provided with his last paycheck within the notice period. It is not very common but sometimes the Database Administrator requests to the operator to extend his notice period so that he can train his substitute about the responsibilities and duties of his position as data entry operator.
Sample Data Entry Operator Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
In reference with my previous resignation notice, I am writing this letter to inform you that I am resigning from my job with 2 week notice period from the time you receive this letter.
As you can recall, when I discussed the situation with my HOD about leaving my job, you were also there with us and you can remember that the HOD agreed with my decision. With that reference in mind, I hope you will accept my resignation and allow me to leave this company.
When I joined this company, I explained to the recruiter that I am currently studying and I am going to consider this job as temporary and I will leave as soon I complete my studies. As it turned out, I have received my graduation degree last week and after discussing it with the HR; I found out that currently there are no vacancies for me according to the education credentials. This is why I decided to leave this job and pursue my professional career in some other company on a better job.
I have worked in this company as data entry operator for over a year and the skills I learned from this organization and especially from you as my employer, my superior and my mentor, will help me land on a better job and perform well. I hope you are also satisfied with my services and you will give me a recommendation letter.
I have given you 2 week notice period so that you can hire a substitute on my position along with arranging for my final paycheck and writing a recommendation letter for me. I hope 2 weeks are enough for all this and even if you want to extend the notice period, kindly let me know and we will figure something out.
Yours faithful,
Employee’s name:
Database Administrator Resignation Letter
A Database Administrator is a professional that understands how a database runs and how to manage and maintain it in a proper way. Organizations and companies hire Database Administrators for designing, installing, maintaining, troubleshooting the database and supporting and supervising the database staff members known as data entry operators. A Database Administrator usually works for the general manager in a company and he is only answerable to the general manager only. He receives data from different departments in the company but first line and middle managers don’t have the authority to question his work or ask him about anything in particular related to the operations of a database.
Before a Database Administrator resigns from his job, he is required to inform the CEO or general manager of the company about his decision and give them a notice period from 1 week to 1 month depending on circumstances. During this period, the employer can find a substitute for the vacant position of Database Administrator and arrange for the final paycheck of the employee who will leave soon. Employers also use this notice period to hire an assessment team that evaluates and assesses the database and provides NOC to the database administrator. This NOC letter is attached with the resignation letter and received by the employer.
Sample Database Administrator Resignation Letter
Employee’s name:
Designation in company:
Contact number:
Email address:Subject: resignation letter
Date:
Employer’s name:
Designation in company:
Company name:
Department info:Dear (Recipient’s name),
I am sending you this letter to inform you that I have decided to resign from my job and pursue a career in another organization with better salary package.
It’s not like I am abandoning you but I have discussed my financial problems with the HR and asked them if there is any possibility of increasing my salary but it’s sad that there isn’t any. You can understand that I have a family to support and I have to think of them before anything else. This is the one and only reason I am leaving this job.
I have worked in this company on the position of database administrator for more than 3 years and during this time, I have made it sure that I fulfill your expectations and perform my responsibilities in the exact manner that you want me to. I was thinking of leaving last month but couldn’t because of the project that was ongoing at that time. Last week, I have completed that project and currently, there is nothing important going on that can’t be handled without me. So, as it turned out, this a very convenient time for both of us to let me go.
Consider this letter as my full and final resignation from my job and I hope you will accept it. I have given you my 1 week notice which is enough to find a substitute for my position. Kindly arrange for my final paycheck and signed experience letter before I leave on next Tuesday.
Yours faithful,
Employee’s name:
