There are many reasons, situations and circumstances in which an employee decides to leave his job either voluntarily or because of being forced to do so by the employer. But in either case, the employee has to notify the management in the company about his decision and give them at least 1 week of notice before finally stop coming to work. This notice period is very important for both the employer and employee. The employer can use this notice period to find a substitute for the position that will be vacant in the company soon.
Usually when an employer terminates an employee, the notice period is mentioned in the termination letter and this period can’t be extended but under particular circumstances, the employer has the right to extend the notice period. In case the employer decides to extend the notice period, he has to formally inform the employee about the change of the situation with the formal extension in notice period letter.
Mostly when an employee is informed about his termination and given a notice period, his objective is to find another job within that period so that he has job after one another. But in case the employee can’t find an appropriate job in time, he can also ask the employer to increase his notice period so that he can have some more days and can continue his hunt for the employment. Another situation to extend the notice period is when the employer hires a substitute and asks the terminated employee to train him about the job within notice period but the employee notifies him that he needs more time and in this situation, the employer is required to extend the notice period.
Sample Resignation Notice Period Extension Letter
Designation in company:
Subject: extension in notice period
Designation in company:
Dear (Recipient’s name),
I am writing this formal letter to notify you that I have extended your notice period from 1 week to 21 days due to some reasons which I think you should know.
I am extending your notice period because we can’t find any good substitute employee for your position that will be vacant when you leave this company for good. We are trying really hard and interviewing dozens of candidates on daily basis but it seems that this process can take more than what we expected before.
Because of the sensitivity of your position and the job responsibilities of your designation at this company, it is not possible to leave this position vacant even for one day and as you can recall that we received a huge order last month which is still in process and as project manager, you can’t leave the job before a new project manager is hired to supervise the work activities of team members.
I hope we are not causing any inconvenience for you by extending your notice period and even if do, I would like to write a letter to your next employer and explain our situation to him so that he can also allow you to join his company a few days later.