When there is some damage to a property and it requires repair or maintenance services, its responsibility of the landlord to hire professional contractor or handyman for the repair services but he is not the one who will pay the charges for the services but it’s the responsibility of the tenants to pay the money. In this scenario, the formal letter or request that is written by the landlord to the tenant asking for the money for the cleaning and repair services is known as the letter to tenant for cleaning & repair charges.

Brief Description of Letter to Tenant for Cleaning & Repair Charges:

When tenants rent a place or property for living or conducting business, the tenants and landlord agrees in the tenancy contract that the renters will take care of the property and won’t damage anything intentionally. This is why tenants usually take great care of the rental property in order to keep it clean and undamaged so that the landlord won’t ask them to pay for the services but it is also a reality that when you live in a place, eventually there will be some damages either small or big and you will be asked to pay for the services. In the tenancy agreement, both the tenants and landlord agree that if there are any maintenance and repair services required on the property, the landlord is obligated to inform the tenants before hiring any contractor so that they both can agree on the cleaning and repair charges.

For example, in a similar situation, the landlord hires a contractor without informing the tenants and once the contractor finishes his work, the landlord asks the tenants to pay $1000 for the repair and cleaning services but the tenants disagree as these services don’t cost more than $500. This is why it is really important that if the tenants and landlords don’t want to have any dispute or argument, the landlord is legally obligated to inform the tenants before making any repair or cleaning services so that they both can agree on the charges.

Sample Letter to Tenant for Cleaning & Repair Charges

Tenant name:
Street address:
City, State:
Postal Code:

Subject: cleaning and repair charges

Date: 9 January 2015

Mr. Peter,

I am writing this letter to inform you that there are some damages in the kitchen and bathroom that needs to be fixed right away. As we both agreed on the tenancy agreement that before I hire any professional help, I will inform you about the services charges. So, here I am writing this formal notification letter to inform you that these cleaning and repair services will cost around $600 and you need to pay these charges up front.

If you don’t have the money, we can also agree to deduct the services charges from your security deposit. If there is anything that you want to discuss, you can meet me in the office during week days from 12pm to 5pm. I hope we will have a great chat or else if you agree, you can send me the payment via cash or check within next 48 hours.

Yours sincerely,

Landlord name:

Signature:

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