When there is some damage to the property that is rented by a tenant and it needs maintenance and repair works, the tenants are legally obligated to inform the landlord about this matter and ask him to hire a professional contractor or handyman for repair and maintenance services. The letter that is written to the landlord by the tenants in order to inform him about the repair works is known as the letter to landlord requesting for repairs. It depends on each scenario if the tenants will pay for the repairs or its responsibility of the landlord to pay for the expenses.

Brief description of letter to landlord requesting for repairs:

It doesn’t matter how careful are you and how you take care of the property that you rented, eventually there will be some repair works required on the building for example, broken plumbing, broken bathroom or kitchen fixtures, door looks, wall paint, electricity, switch boards and many other things. These are the areas or elements in a building that are frequently used by the tenants and eventually they need repair works or maintenance services from a professional contractor or handyman. According to the tenancy agreement, the tenants and landlord agree that when there is any kind of repair work required on the building, the tenants will have to inform the landlord formally and he will arrange for a suitable contractor to provide the services.

This way the landlord can be satisfied that he has hired a professional handyman for the repair works and the tenants are satisfied that they will only pay for the agreed charges for the services. If either of them does something without informing other party, it can lead to a big dispute or even a law suit. This is why we can say that this letter is a very important legal document that can be used as a proof in any situation by either party i.e. landlord or tenant.

Sample letter to landlord requesting for repairs

Landlord name:
Street address:
City, State:
Postal Code:

Subject: request for repairs

Date: 17 January 2015

Mr. Adam,

As you can recall that when I rented this apartment, we both agreed on the tenancy contract that whenever there is any repair or maintenance work required for the apartment, I will need to inform you about it and you will hire a professional contractor within the price range that we both agree on. It’s been 3 days that the water heater isn’t working and me and my family is forced to use cold water in this freezing weather. So I am writing this formal request letter to you so that you can arrange for a professional plumber and evaluate what the real problem is and how much it will charge to repair it.

Also when we are discussing this matter, the kitchen sink is also leaking and it’s creating mold problem under the sink so you should ask the plumber to take a look at the sink too. As I agreed, I will pay for the repair services as long it’s not because of old equipment or expired plumbing fixtures that you are obligated to replace according to the tenancy agreement.

Yours sincerely,

Tenant name:

Signature:

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