A transmittal letter can be called as letter of transmittal. This business documents is meant to introduce another document attached with it, such as a proposal, a report or a draft. Mainly transmittal letter contains information about accompaniment, but that is not necessary. The information could be different, than what is part of accompanying document. The contents of a transmittal letter are providing the recipient with information, about intent of second document. The main points are in the documents underneath it. As they are detailed information about functions, features, considerations, and significance of the transmittal letter.

The writers use this document to provide names of accompanying documents, and the information about its purpose. To satisfy the purpose, this business document is used as an introductory page that accompanies the original document. People define its role as a smart document, as it serves the best demonstration the writer wishes to maintain contact with recipient’s for future engagements. As a transmittal letter, is a business letter, therefore its format is professional.

As far as confidential information goes, a transmittal letter can contain classified information. It could be about report or other documents, it could be a password of a protected file. This is only used for electric documents. Furthermore, it is an effective way of communication, and is used to draw recipient’s attention toward information provided in documents.

In exact words, a transmittal letter is a short document which is used to introduce accompaniment in different ways. It can either be in tabular form or like a simple letter. The information in a transmittal letter may communicate how the information for report or second document was gathered, and who were the people involved in this project. If you like, it can further indicate the reader to give essential feedback, for example, you may ask the recipient to read the document, and write a comment in the end.

Keep in mind that the transmittal letter is not meant for technical or detailed information. A simple, friendly and brief letter attracts the reader, and grabs attention more easily then a complicated document. You must make sure to include one’s detailed contact information in this document.

The main contents that a letter of transmittal will include:

Introduction is required with names, and addresses of persons receiving. With accompanying documents, names and address of sender, name of the accompanying documents, and other relevant information. When writing, keep in mind that the body paragraph is critical. You only have to include information about methods used to gather the information, presented in the attached document. The last paragraph will be of conclusion, or call to action. You must write clearly about what type of responses you expect from readers.

Try to go over the written letter a few times, to spot mistakes. Another common mistake people make is that t they physically attach accompanying documents with the transmittal letter. You have to treat it as a separate entity, and that may be placed on top of the accompanying document.

Sample Transmittal Letter:

Here is preview of a free Sample Sample Transmittal Letter  created using MS Word,

Transmittal Letter

Here is download link for this Sample Transmittal Letter,

Download Sample Transmittal Letter 

Related Sample Letters

  • Hotel Reservation LetterHotel Reservation Letter A Hotel Reservation letter is a formal letter which is written by an individual or his office to a hotel authority to reserve a room for that person. This letter includes all the relevant and necessary information such as the purpose of the stay, duration and the position of that employee in the company just to make sure that hotel accommodates him according to his designation and […]
  • Love LettersLove Letters Love letter is a letter you send to your loved one i.e. girlfriend/boyfriends or spouse to show them how much you love them and how important they are to you. In this age of technology where emails and mobile messages have made communication a very easy part of daily life, a handwritten love letter is a special gift for your love to remind them that they are the most important thing in […]
  • Salary Request LetterSalary Request Letter Your cover letter for an employment application is the very first and foremost doc that will reach your 'to be employer'. Consequently, as being a job hunter, it gets to be essential for you to compose down some of your important info that provides the employer an outline of what you are and just what you precisely plan to do in the business? One this kind of essential info to be […]
  • Sample Resume Cover LetterSample Resume Cover Letter Resume is an important requirement for you if you are going to apply for a job but only a resume is not enough because a comprehensive cover letter should enclose your resume. The resume cover letter will introduce you to your potential employer so it should be properly written so that it can encourage potential employer to consider you for the job interview. You can put a first strong […]
  • Sample Resignation LetterSample Resignation Letter It can be difficult to resign from your old job but you have to do this in order to select best options for you or for the growth of your career. You can do it in official manner via a resignation letter that will provide you courteous way to resign from the old job. You can quit your old place on a good note with the help of resignation letter and your professionalism will be liked by […]