This is the permission letter that is sent by the employees of a company to the administration or management in order to approve a paid or non paid medical leave. Usually when an employee wants to take a day of, there is no need for such permission letter as most of the companies allow their employees to take 1 or 2 personal days during the month but when you want to take more than 2 days off of work, you need to inform the appropriate authorities in your company and ask for their permission. This can be a paid leave or non-paid depending on the situation. If the administration agrees, they will send a permission letter in return. The employee will need to submit or present this permission letter to the HOD or their supervisor.

Brief Description of Medical Leave Permission Letter:

There are many situations when a person has to take some days off of work. If you are one of those who love their work and don’t like to take vacations or days off of work, there are still some particular situations when you will need to take leave from your work. For example, you have a medical condition and for the treatment, you need to stay at home or in hospital which would only be possible when you have taken time off of work and informed the administration about the arrangement. For females, it’s mostly the maternity leave usually 1 week before the expected delivery day and up to 1 month after the birth of their child. If you want to find out if you will get paid during the leave or not, you need to ask this in the permission request letter. The letter that you will receive from the administration or management of your company will also include the details of your salary situation for your days off of work.

Sample Medical Leave Permission Letter


Timothy L. Parker

Production supervisor

Volkswagen Motors International



Karen M. Buckley

Date: 17 August 2015

Subject: request for medical leave


Dear Mrs. Buckley,

First of all, I would like to congratulate you on your promotion and I hope you are planning a party for your workmates very soon as we all are waiting for congratulating you as a friend and coworker. But, it’s not the only thing I am here to talk about.

I am working in this company for more than 5 years and as I love my job a lot, I have never taken a sick day off of work as my plan was to live to work but that planned has back fired as I am having chronic back pain problem. I never thought I would see a doctor just because I spend too much time on my job but as it turned out, I had to do it. After a detailed diagnosis, my Physician advised me that I am having this problem because of my work schedule and recommended that if I don’t want it to get very severe, I have to take a couple of weeks off of work. I have attached doctor’s report with this request letter and I would like you to process my application for a medical leave of 5 weeks starting next week. I am waiting to hear from you very soon.

Yours sincerely,

Timothy L. Parker

Production supervisor

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