As the owner of a company or supervisor of projects, if you want to buy a huge quantity of some product or you want to hire another company for services, it is better to get price quotations from various suppliers and services providers so that you can compare their services and prices in order to select the best or suitable according to your situation. For this purpose, companies send invitation letter to bid on a project to suppliers or services providers. With this letter, the company explains different aspects of the project to the services provider and then asks all of them to provide their price or charges quotations so that the company can choose the one with lowest prices.

Brief Description of Invitation Letter to Bid on a Project:

This is a very common letter that companies write on regular basis and inviting other companies to bid on a project is also a very common practice these days. This process is in fact very simple and convenient for the companies because with this invitation, they don’t need to conduct research in the market in order to find best supplier with lowest prices and they don’t need to negotiate with the supplier on the prices because when the supplier or service provider will send the price quotation or bid, he understands that the person with lowest prices will win the bid so he tries to keep his prices at minimum.

When you write this kind of invitation to bid on a project letter, make sure that you understand the essentials of it. There are many things or elements that you need to include in this letter because if you miss a single item, it can create big problems for both parties in future. Besides many things, the most important part of this letter is the explanation or description of the project so that the bidder can understand different aspects of the project and can bid more accurately about the budget or expenses of the project.

Sample Invitation Letter to Bid on a Project

From,

Adam Foreman

CEO, Dewpond international

Phoenix, Arizona

To,

K. Sandler

Super Construction Company

Denver, Colorado

Date: 4 August, 2015

Subject: Invitation to Bid for the Project

Dear Mr. Sandler,

We are sending this formal invitation letter to you in order to invite you to bid on our next construction project. You will find the details of the project with this letter but if you want to visit the site for better understanding and more accurate estimation of the project, feel free to call our head office in New York.

Our company has decided to start business in Chicago, Illinois and as you know we always construct customized buildings for our offices. This means that we have acquired 5000 square feet of land in the city and now we are looking for a construction company to bid on the project. We are hoping to receive the bids before 12th of August because we want to start the project as soon as possible. Feel free to contact us if you have any further questions.

Yours sincere,

Jonathan Green,

Head of construction projects

Dewpond international

 

Related Sample Letters

  • Birthday Invitation LetterBirthday Invitation Letter Personalized invitation letters have great importance while throwing every kind of party especially birthday party. Both types of formal and informal birthday parties require a well designed birthday invitation letter. Formal invitation letters require more conservative tone and an R.S.V.P should be there for the recipient. If you are writing an informal birthday invitation letter then […]
  • Sample Invitation Letter for a Business MeetingSample Invitation Letter for a Business Meeting The formal notification that is sent to the partners, directors, members of board of directors and the executive staff members for an upcoming meeting is known as the invitation letter for a business meeting. The key purpose of this invitation letter is to invite the participants in a formal way along with giving them time to schedule their timetable for the meeting and to prepare for […]
  • Sample Invitation Letter for Mayor to Invite for an EventSample Invitation Letter for Mayor to Invite for an Event When a party or event organizer is working on an event, the most important thing about it is to invite a well known or very successful person as a chief guest to the event so that people take it serious and attend the event. If the event itself is quite important, the key purpose of inviting someone in particular is to make it more special. In the same way if you want to invite the […]
  • Invitation Letter for Grand Opening of a MallInvitation Letter for Grand Opening of a Mall The formal invitation letter that is sent to residents of a city and executive or high profile citizens in order to invite them for inauguration of a shopping mall is known as the invitation letter for grand opening of a mall. In order to make the opening memorable and exciting, many of important people are also invited to the opening i.e. actors, actresses, local business owners, […]
  • Sample Invitation Letter for Christmas DinnerSample Invitation Letter for Christmas Dinner If you want to invite your friends, coworkers and relatives on Christmas, you should send them a formal invitation letter at least 2 weeks or 1 month prior to the holidays so that they can organize their schedule for the trip if they want to visit you. You can do it by calling the guests on phone or by sending them a formal invitation letter for Christmas dinner party which is more […]