Audit Confirmation Letter

Audit is a process in which a third party is hired in order to inspect accounts and financial statements of a company or organization. Audit confirmation letter is a formal notification that is sent to all the involved parties in the process. With this letter, the client can prepare their management for the audit where on the other hand, it gives specifics about the audit to the auditors.

Brief Description of Audit Confirmation Letter:

Audit is a very important and key part of any organization and it doesn’t only mean financial audit but it can be of any kind. For example, in a textile company, the customer sends a third party as an external auditor. This team visits the production units, check the quality of the prepared garments and verify if the garments are made with the specification signed by the company in the initial agreement. On the other hand, financial audit is a little complicated as compared to other types of audits. In this audit, the external auditors check accounts receivable and payable of a company in order to make sure there is no mistake or error in the financial statements. Multinational companies that have dozens of offices around the world hire external auditors because it’s not possible for the owner or partners of the company to physically be at every branch and they can’t either rely on the management completely. In order to make sure that everything is running smoothly, they send auditors to their companies.

Before any audit, a notification is sent both to the management of the company and the auditing team. On one hand, this gives a guideline to the management about what the auditors will check during their visit and what kind of documents they will require. This way the management has enough time to prepare for the audit. On the other hand, this notification or audit confirmation letter is also sent to the auditors. With this letter, they confirm the date, time, place and duration of the audit. This letter also includes the specification of the audit along with the kinds of details that will be provided to the auditors during their visit.

Sample Audit Confirmation Letter


Jane Smith

Managing director

Super natural fabrics international

HQ London


William Orland

General Manager

Production unit

Super natural fabrics international, Ohio

Date: 27 August, 2015

Subject: Audit Confirmation Letter


Dear Mr. Orland,

Please consider this letter as the official and formal notification of the upcoming audit of your production unit on 12th of September, 2015. We have hired a third party who will conduct this audit and will prepare reports on their findings.

As you can understand, the key purpose of this audit is to make sure that the production unit is up to its full capacity and the production managers are making sure the unit is giving maximum output. Along with that, the auditors are also asked to inspect the packaging and shipment process of the finished goods. The auditors will also ask you to present some of the finished samples of our running orders in order to check the quality of the fabrics. Please be advised that you are required to fully cooperate with the auditors during their visit.

Please reply with acknowledgement of this confirmation letter.


Jane Smith

Managing director

Related Sample Letters

  • Sample Bank Confirmation LetterSample Bank Confirmation Letter The letter from the bank confirming that a client or customer of the bank has secured a line of credit is known as the bank confirmation letter. Also known as the letter of bank confirmation is the official notification released by the bank for their customer in order to approve and verify that their customer has enough credit in his or her account in order to go through a financial […]
  • Income Confirmation LetterIncome Confirmation Letter If you want to get a credit card, the bank or credit card company has to make sure that you are capable of handling the amount of credit that you requested for and you earn enough money to make the credit payments afterwards. For this purpose, the credit card applicants are asked to verify their income from their employer or some banks also contact the employers directly and ask them […]
  • Balance Confirmation Letter SampleBalance Confirmation Letter Sample The letter that is sent by the bank or any other financial firm to their clients as a part of inspection and check and balance process of their corporation is known as the balance confirmation letter. Banks use this letter to verify if their statements match with the books that customers or account holders keep along with the confirmation before crediting or debiting a big amount in or […]
  • Internship Confirmation LetterInternship Confirmation Letter After completing the studies, when students or fresh graduates want to do an Internship in a company for their credit score, they are asked to send an application. If the company accepts the request, a notification is sent to the applicants in return. This notification is called the Internship Confirmation Letter. Basically it’s an Appointment Letter for the interns but due to the […]
  • Sample Confirmation LetterSample Confirmation Letter A confirmation letter is a formal letter which is sent in return to validate a spoken agreement. Mostly it’s a business letter but individuals also sent this to each other to confirm a meeting’s time, location and date or as a receipt of an item that you have received earlier. When we discuss a confirmation letter in business world, it’s a letter to confirm an appointment with a […]

Leave a Reply

Your email address will not be published. Required fields are marked *