Letter of Intent to Vacate

When an employee especially a very important employee i.e. director or manager in a company wants to resign from his job because he wants to retire, he is asked to inform the management about his intentions before finalizing anything or making any hard turns. The letter of intent to retire is used for this purpose. The employee, who is thinking of retiring, sends this letter to the management of this company and informs them that soon he will be leaving for good.

Brief Description of letter of Intent to Retire:

In most cases when an employee or a worker in a company wants to retire from his job, he sends a simple resignation letter to his employer and asks him to accept the resignation. On the contrary, when a very important person wants to retire from his job i.e. a director or general manager, he has the responsibility and obligation to inform the management about his intentions before he finalize anything i.e. date on which he wants to retire fully. This way he can inform the management ahead of time so that they can prepare for the changes coming in the company. On one hand, this letter gives the management enough time for finding and hiring replacement of the employee who wants to retire where on the other hand, this letter also allows the management of the company to negotiate with the retiring employee in order to see if they can make him stay or not.

Sample Letter of Intent to Retire

Jason Smith
Production manager
Virginia head office


Jane Wilson

Manager recruitment and HR department

Global manufacturing company
Scranton, 818174


Subject: letter of Intent to Retire

Dear Mrs. Wilson,

I am writing this letter in order to inform you that I have decided to retire from my position as the production manager in this company and with this letter; I am giving you my 2 months notice.

I have worked in this company practically for entire my life and even if it hurts me to make the decision of leaving this company, I don’t have any other choice. I am getting very old and it’s getting hard for me to concentrate on the responsibilities of this job with my full potential. Also, my physical health is not in very good shape either and doctors have advised me to rest for at least 6-8 months. Another element of making this decision is that I have spent my entire life working full time and now it’s time that I spend more time with my family especially my grandchildren.

I hope you will understand my situation will accept this letter and will respect my decision. I have given you 2 months notice which means that you have more than enough time to hire a replacement for my position. I am also offering you my services for the training and development of my replacement as the new production manager. As soon you hire the replacement, you will receive my formal resignation due to retirement letter.

Yours sincerely,

Jason Smith

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