Letter of Intent to Vacate

When a tenant wants to leave a place i.e. an apartment because he is moving to another place in the same city or he is going to another city for employment purposes, he is legally required and obligated by the law and the rental agreement or lease to inform the landlord or building manager about his intentions prior to a certain time period i.e. 1 week, 15 days or 1 month. The letter that a tenant sends to the landlord in order to inform him about his intention to vacate is known as the letter of intent to vacate.

Brief Description of Letter of Intent to Vacate:

When a landlord hires a tenant on his property either residential or commercial, they sign a lease or rental agreement together. With this agreement, the landlord can’t ask the tenant to vacate before the lease expires and the tenant is obligated to inform the landlord at least 1 month prior to vacating the property. This time is very important and clearly mentioned in the lease or rental agreement. The landlords use the notice time to find another tenant for the property, arrange for the security deposit and hire maintenance services for the apartment so that it is ready for the next tenant. Once the tenant decides that he wants to leave a rented property, he can’t just inform the landlord and move the next day but he has to send a formal notification i.e. letter of intent to vacate to the landlord in order to inform him about his decision and to give him enough time to find another tenant and arrange for the security deposit.

Sample Letter of Intent to Vacate

Tiffany Charles
Apartment 29, 2nd avenue
New York, NY 019473
Contact number: 097159106141


Jonathan Hill,
Manager building


Subject: letter of intent to vacate

Dear Mr. Jonathan,

I am writing this letter to you in order to inform you that I have decided to vacate this apartment. I am going to vacate the apartment exactly 30 days after you receive this notice which means that I will be leaving on the 28th of the next month. I have attached the document with me new address on which you can contact me in case of any question after I vacate the premises.

As per the rental agreement, I was asked to inform you at least 30 days before leaving this apartment and as you can see the time frame I mentioned above, I have fulfilled this requirement. Kindly visit the apartment as soon as possible so that you can see if there is any damage for which you will need to deduct money from the security deposit. This is important because I will need the security deposit back before I leave this place and move to my new apartment in Manhattan. As per my opinion, there is no damage to the apartment which means I should receive the security deposit in full. If you have any question or something to ask, please don’t hesitate to contact me on the given number.

Yours sincerely,

Tiffany Charles

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